Moonlighting in India

Moonlighting in India: Meaning, Legal Implications, Impact, and Verification Methods

Introduction to Moonlighting:

Moonlighting refers to the practice of holding a secondary job or responsibilities, typically unknown to one’s primary employer, often performed during off-hours like nights or weekends. This term gained popularity as employees started to seek additional employment beyond their regular day jobs to increase their income.

Why is Moonlighting not a good thing for employers?

Moonlighting presents several challenges for employers, often making them wary of this practice for various reasons:

  1. Decreased Productivity: Employers are concerned that employees who work multiple jobs may not perform optimally in their primary roles. Fatigue from balancing more than one job can lead to reduced energy and focus, which can adversely affect productivity and the quality of work.
  1. Conflict of Interest: There’s a risk that moonlighting could lead to situations where an employee’s secondary job conflicts with the interests of their primary employer. This could be direct, such as working for a competitor, or indirect, where the employee may inadvertently share sensitive information or insights that could benefit their secondary employer.
  1. Divided Loyalties: Employers might worry that employees who moonlight may not be fully committed or loyal to their primary job. This divided attention can lead to prioritization issues, where employees may favor their secondary employment over their main job responsibilities.
  1. Impact on Team Dynamics: If an employee is regularly tired or less engaged due to their commitments elsewhere, it can affect not only their own performance but also the morale and productivity of the entire team. This can create additional strain on colleagues who may have to compensate for the decrease in productivity.
  1. Availability Issues: Moonlighting can lead to scheduling conflicts, especially if the secondary job requires similar working hours or if unexpected demands arise from the other role. This can make it difficult for employers to rely on the employee for overtime or to cover shifts, which is particularly problematic in roles that require a high degree of flexibility.
  1. Legal and Ethical Concerns: There can be legal implications if the moonlighting activity violates non-compete clauses or confidentiality agreements. Ethically, employers may question whether an employee can impartially handle responsibilities if they are engaged in similar work elsewhere.
  1. Resource Drain: When employees are overstretched, they might use the resources from their primary job to support activities for their secondary job, whether that’s time, materials, or intellectual property. This can lead to losses and ethical breaches for the primary employer.

Legality of Moonlighting in India:

Legal Position of Moonlighting in India As previously stated, there is no explicit law in India that addresses moonlighting. However, it might be subject to legal repercussions under many statutes, including the Employment Contract Act, the Shops and Establishments Act, and the Industrial Disputes Act.  The Industrial Employment (Standing Orders) Act, of 1946 permits dual employment. Whereas under the Factories Act, of 1948, dual employment is prohibited. Under the Factories Act of 1948, an employer cannot require or let an adult employee work in the factory on days when they have already worked in another workplace. The prohibition provided by the Occupational Safety, Health, and Working Conditions (OSH) Code is restricted to simultaneous employment in a mine or factory and is largely equivalent to the one outlined in the Factories Act.

Consequences of Going Against Company Clause of Moonlighting: The consequences of going against a company clause prohibiting moonlighting can vary depending on the specific terms of the contract and the laws applicable in the jurisdiction where the employer is based. However, some common consequences include:

Disciplinary action: The employer may take disciplinary action against the employee, which may include a warning, suspension, or termination of the contract.

Legal action: If the breach of contract happens, the employer may choose to take legal action against the employee.

Damages: If the employer can demonstrate that the employee’s moonlighting activities have caused harm to the company, they may be able to claim damages.

Reputation damage: Going against a company clause can damage the employee’s reputation and may have negative consequences for their future employment prospects.

It is important to note that the specific consequences of going against a company clause prohibiting moonlighting will depend on the laws and regulations applicable in the jurisdiction where the employer is based, and the terms of the employment contract. An employee should seek legal advice before engaging in the concept of moonlighting activities if their employment contract contains a clause prohibiting such activities.

Moonlighting Policy for Employees:

Developing a Moonlighting Policy for Employees in India:

The topic of moonlighting has recently come under the spotlight in India, especially among leading corporations. There remains a significant debate around the ethical and legal dimensions of moonlighting, leading to varied stances among companies.

Role of HR in Moonlighting Policies:

It is primarily up to each company’s Human Resources department to establish a clear policy regarding moonlighting. This results in diverse policies across the corporate spectrum. Some companies have already implemented specific guidelines, while others are in the process of defining their stance.

Common Trends in Moonlighting Policies:

Most businesses tend to restrict their employees from engaging in work with competing organizations. This is a widespread measure to prevent conflicts of interest. Moreover, companies that haven’t yet formalized a separate moonlighting policy often address the issue by incorporating a clause against dual employment directly into their employment contracts.

How to Find Out if an Employee Is Moonlighting?

Companies can know if an employee is moonlighting and working for its competitors using their Universal Account Number (UAN) of the Employees’ Provident Fund (EPF). Companies can access an employee’s UAN number to get to know if two PF contributions are being made by different companies. When two PF contributions are being made simultaneously to a UAN, it is a clear indication of moonlighting by the employees.

Wipro fired 300 employees for moonlighting by tracking the EPF accounts maintained under the UANs. However, it isn’t easy to find moonlighting by an employee when he/she takes up additional work as a consultant, freelancer or part-time since an employer does not make the PF contribution for such work.

However, companies may start deploying new-age technology to track devices given to employees solely for office work and get to know when an employee uses it to do another company’s work. They may also hire a third-party agency for background checks to find out about moonlighting by an employee.

Detecting Employee Moonlighting

Businesses can ascertain whether their employees are engaged in moonlighting, especially with competitors, by monitoring their Universal Account Number (UAN) associated with the Employees’ Provident Fund (EPF). By examining an employee’s UAN, companies can detect dual PF contributions from separate employers, which is a clear sign of moonlighting.

Instances of Monitoring:

For instance, Wipro terminated 300 employees who were found moonlighting by monitoring the EPF accounts linked to their UANs. Detecting moonlighting becomes challenging when employees engage in freelance, consultancy, or part-time roles that do not require PF contributions by the employer.

Preventive Measures by AuthBridge:

AuthBridge leverages AI technology to effectively address and manage dual employment dilemmas, crafting a strategic blend of tactics for our clients and their HR teams. Our platform offers seamless workflows and minimizes data loss, enhancing the speed and efficiency of employment verification processes.

Our Dual Employment Verification Approach:

Our method involves using the UAN to conduct non-invasive employment verification, ensuring accurate results quickly and efficiently. AuthBridge’s system is designed to be data-centric and precise. Upon obtaining an employee’s UAN, we commence verification to confirm there is no concurrent employment during the client’s tenure. If dual employment is detected, the situation is immediately flagged.

Details Verified in Our UAN Checks Include:

  • Employee’s Name
  • Father’s/Husband’s Name
  • Employing Organization
  • Date of Joining
  • Date of Exit

Technological Advantages with AuthBridge:

  • Streamlined integrations through simple dashboards and APIs
  • Real-time background checks that optimize time efficiency
  • Customization of workflows to suit specific client and industry needs
  • Cost-effective solutions driven by a robust database
  • Elimination of manual processes
  • Secure digital data handling compliant with industry standards
  • Detailed and swift reporting to facilitate quicker hiring decisions

AuthBridge’s CEO on Moonlighting:

“A person can have multiple employees crediting PF into the same PF account. Many companies don’t run dual-employment verification for their employees. They will conduct a basic background screening,” said Ajay Trehan, founder and CEO of AuthBridge.“The only logical explanation is she must have been running a mini BPO setup at her home with multiple terminals and enrolled people to work on a project basis. We only run a check on PF credentials for dual employment.“

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moonlighting in india: AuthBridge CEO, Ajay Trehan words on the current insights and industry trends related to dual employment

Recent Developments in Corporate Moonlighting Policies

Wipro’s Stance:

Wipro’s CEO, Rishad Premji, recently labeled moonlighting as unethical, equating it to cheating. This strict viewpoint led to the termination of 300 employees found working for competitors, highlighting the company’s zero-tolerance policy against moonlighting.

IBM’s Approach:

IBM has also issued warnings to its workforce regarding moonlighting. The company has made it clear that such practices are not acceptable, reinforcing the policy to ensure that employees dedicate their professional energies solely to IBM.

TCS’s Approach:

Tata Consultancy Services (TCS) has voiced concerns over moonlighting, declaring it a matter of ethics and in direct contradiction with the company’s values and culture. TCS emphasizes integrity and full-time commitment from its employees, discouraging any form of dual employment.

Online DL Verification India

Understanding Online Driving Licence (DL) Verification In India

The journey towards digital transformation in India has reshaped numerous governmental processes, with driving licence verification emerging as a key area of innovation. Traditionally, this process was mired in paperwork and physical visits to transport offices, often leading to inefficiencies and delays. The advent of online verification represents a significant leap towards modernization, aligning with initiatives like Digital India aimed at simplifying citizen-government interactions.

About The Indian Driving Licence

The Indian driving licence (DL) is not just a legal document permitting its holder to operate various types of motor vehicles on public roads but also a vital identification tool embedded with numerous features for security, verification, and information purposes. Issued by the Regional Transport Offices (RTOs) across India, the DL comes with a standardized design and format that adheres to the regulations set by the Ministry of Road Transport and Highways.

Key Components Of The Indian Driving Licence

Indian Driving Licence (DL) Components

Let’s delve into the key features and details contained within an Indian driving licence:

  • Photograph of the Holder: At the forefront of the card, the DL features a photograph of the licence holder, serving as a crucial identification mark.
  • Unique Driving Licence Number: This alphanumeric code is specific to each licence holder, facilitating easy tracking and verification of the individual’s driving credentials.
  • Holder’s Name and Date of Birth: Essential personal information, including the holder’s full name and date of birth, is prominently displayed, further aiding in identification.
  • Father’s/Spouse’s Name: The inclusion of the father’s or spouse’s name provides an additional layer of identity verification.
  • Blood Group: A relatively recent addition, the blood group of the licence holder is mentioned on the card, which could be critical in emergency situations.
  • Permanent Address: The DL contains the permanent residential address of the licence holder, making it a valid proof of address for various official purposes.
  • Issuing Authority: The name and code of the RTO that issued the DL are mentioned, indicating the geographic jurisdiction under which the licence was granted.
  • Date of Issue and Validity: The card specifies the date on which the DL was issued, along with its expiry date, beyond which it must be renewed.
  • Vehicle Class(es): This section details the type(s) of vehicle the licence holder is authorized to drive, such as two-wheelers, passenger cars, heavy vehicles, etc.
  • QR Code: Modern DLs come with a QR code that, when scanned, directs to a digital verification page showing the licence’s authenticity and other details. This feature significantly enhances the security and ease of verification.
  • Signature of the Holder: The DL includes the licence holder’s signature, providing an additional authentication method.

Countries Where You Can Drive With An Indian Driving Licence

Here’s the list of foreign countries where you can drive with an Indian Driving Licence: United States of America (USA), Malaysia, Germany, Australia, United Kingdom (UK), New Zealand, Switzerland, South Africa, Sweden, Singapore, Hong Kong, Spain, Canada, Finland, Bhutan.

Accessing Government Of India's Official DL Verification Portal

To begin the verification process, individuals must access the official portal provided by the Ministry of Road Transport & Highways (MoRTH), Government of India – Sarathi Parivahan website. This portal serves as the gateway to a host of services related to driving licences, including application, renewal, and verification.

Benefits And Features Of Online DL Verification

The online Driving Licence verification process, just like the online GST verification, offers significant advantages over traditional methods:

  • Efficiency: It eliminates the need to visit the RTO (Regional Transport Office) in person, saving time and reducing bureaucratic delays.
  • Accessibility: Available 24/7, it allows for verification at any convenient time, making it highly accessible to users nationwide.
  • Security: With advanced cybersecurity measures in place, users can rest assured that their personal information is protected against unauthorized access.
  • Accuracy: Digital records minimize the risk of errors with manual data entry, ensuring the verification process is accurate.

The Significance Of Digital Verification For Driving Licences

Online DL verification stands as a cornerstone in enhancing the safety, reliability, and integrity of driver verification processes. It not only streamlines administrative operations but also elevates the level of access and convenience for the populace. This digital shift is pivotal in combating fraud, ensuring only qualified individuals are behind the wheel, thereby contributing to road safety and regulatory compliance.

In the rapidly digitizing landscape of India, online driving licence verification has emerged as a critical tool across various industries. This process not only enhances operational efficiencies but also plays a pivotal role in ensuring safety, compliance, and authenticity. Let’s explore the significance of online DL verification across different sectors in India:

Transportation And Logistics

In the transportation and logistics sector, the verification of driving licences is pivotal. It ensures that only qualified individuals operate vehicles, thereby reducing the risk of accidents and ensuring compliance with road safety regulations. For businesses, this verification process aids in building a reputable brand that prioritizes safety and reliability. Moreover, it streamlines the hiring process, enabling quicker validation of a candidate’s credentials, significantly reducing the administrative burden and expediting the onboarding of new drivers.

Car Rentals And Ride-Sharing Services

For car rental and ride-sharing companies, trust is a currency. Online DL verification ensures that drivers have valid licences, which is crucial for customer safety and trust. It also serves as a risk management tool, reducing the likelihood of incidents that could lead to legal liabilities. By leveraging digital verification, these companies can quickly onboard new drivers, ensuring they meet the safety standards required to provide a secure service to customers.

Financial Services And Insurance

In financial services and insurance, DL verification plays a critical role in fraud prevention and risk assessment. Insurance companies can use DL verification to prevent fraudulent claims by ensuring the policyholder’s driving licence is valid at the claim’s time. Similarly, financial institutions offering vehicle loans can assess the risk profile of applicants based on their driving records, leading to more informed lending decisions.

Employment Background Checks

For roles that require driving as a primary duty, employers leverage online DL verification to validate the authenticity of the credentials provided by applicants. This not only ensures compliance with regulatory standards but also safeguards the organization against potential liabilities arising from accidents involving unqualified drivers. Digital verification processes enable employers to conduct these checks efficiently, saving time and resources in the hiring process.

Hospitality And Tourism

In the hospitality and tourism industry, where employees often transport guests, verifying the driving licences of employees is essential for maintaining safety standards. It also protects the company’s reputation by ensuring that guests are in safe hands. Digital verification allows for quick checks, ensuring that all drivers meet the necessary legal requirements to operate a vehicle, thereby enhancing guest safety and satisfaction.

E-commerce And Delivery Services

The e-commerce boom has led to an increased demand for delivery services. Online DL verification ensures that delivery personnel are legally authorized to operate the vehicles they use, which is vital for maintaining service reliability and timeliness. It also helps e-commerce companies maintain high operational standards by ensuring their staff possess valid driving credentials, thereby reducing the risk of delays and accidents.

Education And Training Institutes

For driving schools and other educational institutes where driving instruction is provided, verifying the driving licences of instructors is crucial. It ensures that instructors are qualified to teach, enhancing the safety and quality of education provided to learners. Online verification processes provide a quick and efficient method for validating these credentials, contributing to a safer learning environment.

Manufacturing And Heavy Machinery

In industries that involve the operation of heavy vehicles or machinery, safety compliance is non-negotiable. Verifying the driving licences of operators ensures they are qualified to handle heavy machinery, thereby reducing the risk of workplace accidents. Online DL verification processes facilitate this by enabling quick checks of the validity and class of licences, ensuring operators are appropriately licenced for the machinery they operate.

 

Fraudulent Driving Licences In India

According to government data, it’s estimated that one in every three driving licences in India might not be genuine. Nitin Gadkari, the Road Transport and Highways Minister of India, highlighted that approximately 30% of the driving licences, out of a total of 180 million, are considered to be invalid, amounting to about 54 million potentially fraudulent licences. In India, about 32,000 driving licenses are issued daily.

Indian DL Frauds

This prevalence of counterfeit or duplicate driving licences poses a significant risk of identity theft. This can severely impact the reputation and financial stability of businesses across various sectors. These include Shared Mobility, Delivery & Logistics, and Transportation. Identifying these fraudulent licences can be extremely challenging without specialized verification processes.

AuthBridge’s Driving Licence Verification API

Carry out real-time and seamless DL verification processes with AuthBridge’s driver licence verification API. Provide the image Driving licence or DL number as input to fetch instantaneous verification responses for the following data points.

  • Name and image of the individual
  • DL number
  • DOB, age, and gender
  • Category and type of vehicle authorized
  • Issue and expiry timeline
  • Address of the individual
  • Issuing RTO Details

Screen out false licences/underage drivers and help onboard genuine customers, employees, drivers, and other third parties.

Top Reasons To Use AuthBridge’s Driver Licence Verification API

  • Seamless Integration: Businesses often struggle with manual verification paperwork during high-volume recruitments and onboarding. Our industry-leading APIs will ensure seamless integration with your existing workflows and processes and speed up your onboarding process.
  • Onboard new drivers/renters in a few seconds: You need to onboard individuals with a valid driving licence especially when you are onboarding drivers or vendors for your mobility, and logistics-related businesses. DLs should be authentic and should have not crossed the expiry date. Our verification APIs extract details of the vehicle/driver from DL and check the driver’s licence status for seamless verification.
  • Safeguard your business from illegitimate drivers: Any individual sitting in the driving seat must possess a valid DL as with ‘driving’ comes a sense of responsibility. Our Driver Licence Verification API helps businesses filter out bad actors, underage drivers, and fake/forged DLs before renting out a car, bike, or recreational vehicle.
  • Real-time verification: The turnaround time of the API is very low, as low as 1 second, assuring real-time and instant verification of driving licence. With our instant DL verification API, you just need to enter the details of the DL or simply upload a photo of the DL. The OCR will extract the data and validate it with government databases in real time.
  • Protection against identity frauds: Validate the authenticity of customers, employees, and third parties and detect document fraud and identity theft. Mitigate financial and reputational risks when onboarding drivers, delivery partners, vendors, renters, merchants, etc.
  • Plug and Play APIs: Our industry-leading APIs ensure seamless integration with your existing workflows and processes
  • Comply with regulations: Stay compliant with regulations i.e. KYC (Know Your Customer), AML (Anti-Money laundering), CFT (Counter-Terrorist Financing) Directive, GDPR (General Data Protection Regulation), etc.

About AuthBridge

With over 18 years of experience in the industry, AuthBridge has been at the forefront of creating databases, and building algorithms to enable instant searches to perform background checks without compromising on data security. AuthBridge is trusted by over 2,000 clients in 140 countries for their background check needs. Our database contains over 1 billion proprietary data records for conducting background checks. AuthBridge conducts an impressive volume of 15 million background checks every month.

Police Verification Check in India

Police Verification in India: Everything you need to know Statewise(2024)

What Is Police Verification?

Police verification is a process carried out by the police or other law enforcement agencies to verify an individual’s identity and check for any criminal records on an individual’s name. This background check is essential for various reasons, including employment, issuing Passports, and Tenant screening, among others. It helps organisations and individuals assess any potential legal risks linked to the person being verified.

The Purpose And Significance Of Police Verification

The main purpose of Police Verification is to boost safety and security by ensuring that individuals with criminal backgrounds do not gain access to positions of trust. This is particularly important for critical positions that require dealing with sensitive information or customer-facing roles such as that of a gig worker, or even in the case of a blue-collar worker where an incident can sabotage an organisation’s reputation and lead to loss of business.

What Is A Police Clearance Certificate?

A Police Clearance Certificate (PCC) is an official document issued by the District Superintendent of Police following Police Verification. This certificate validates and confirms several key details such as:

  • The applicant holds citizenship in India.
  • The photograph on the PCC verification application accurately represents the applicant.
  • There are no criminal cases, either pending or recorded, against the applicant in the jurisdiction’s legal system according to police records.
  • The applicant has not received any adverse reports that would disqualify them from receiving visas or permission to immigrate.

The Process Of Obtaining A Police Clearance Certificate

To obtain a Police Clearance Certificate in India, an individual must submit a formal application, which typically includes:

  1. Application Form: Filled with personal details and reasons for the PCC verification request.
  2. Identifying Documents: Such as a passport, driver’s license, or other government-issued ID to verify identity.
  3. Proof of Address: Documents that confirm the current and permanent addresses.
  4. Payment of Fees: A nominal fee is usually required for the processing of the application.

The police or relevant authority conducts a thorough background check, reviewing criminal records databases and sometimes interacting with local police stations. The duration of this process can vary, often taking anywhere from a few days to several weeks, depending on the country and the specific procedures in place.

Documents Required For Obtaining A Police Verification Certificate

POI (Proof of Identity):

POR(Proof of Residence):

  • Electricity/Water bill 
  • Copy of Notarized Rent agreement of 11 months or Registered agreement if more than 12 months.
  • Proof of Gas Connection
  • Income Tax Assessment Order
  • Telephone Bill (Landline or Post Paid Mobile Bill)
  • Certificate From Employer of reputed Companies
  • Verification request letter from employee to DCP/CPGGM(Compulsory for Employee Verification)
  • Parivar Pehchan Patra (PPP)

Difference Between Police Verification And A Police Verification Certificate

While the terms “Police Verification” and “Police Verification Certificate” are often used interchangeably, there is a subtle difference between the two:

  • Police Verification process is undertaken to verify the credentials and criminal history of an individual.
  • A Police Verification Certificate is a document that results from this process, often synonymous with a Police Clearance Certificate, although the terminology can vary by region and purpose.

Application Process For Police Verification In India

The process for obtaining a police verification certificate involves several steps, often facilitated by both online and offline methods:

  1. Submission of Application: Applications can typically be submitted online through the Passport Seva website or the respective state police’s online portal. Offline applications must be submitted at the local police station or passport office.
  2. Documentation and Scheduling: The common documents required include:
    • A duly filled application form, available online or at the police station.
    • Valid identification proof (Aadhaar Card, Voter ID, etc.).
    • Proof of address (utility bills, rental agreement, etc.).
    • Passport-sized photographs.
    • Applicable fee receipt.
  3. Police Verification Process: After applying, a police officer may visit the applicant’s residence to verify the details provided. The officer will check the applicant’s background for any criminal records.
  4. Issuance of the Certificate: Upon successful verification, the police issue a verification certificate. This certificate can be collected from the police station or downloaded from the online portal, depending on the method of application.

Offline Vs. Online Police Verification Applications

  • Offline Application: Involves visiting a police station or a government office to submit the required documents in person. This method may be preferable for those who are not tech-savvy or when online services are not available.
  • Online Application: Many regions now offer online services for applying for police verification, which simplifies and speeds up the process. Applicants can upload digital copies of necessary documents and pay fees via secure payment gateways. Online applications are generally faster and can be tracked in real-time.

Police Verification Process Via AuthBridge

The document submission process for obtaining a clearance certificate through AuthBridge involves both online and offline methods, catering to the requirements of the candidate and the stipulated guidelines of the state.

Offline Submission: Candidates can submit their documents either via postal service or through a designated vendor. Once the documents are processed, a challan is issued. This challan is then shared with the candidate, who must visit the police station within a specified timeframe to complete the process.

Online Submission: In the online method, the candidate submits the documents electronically. Upon submission, a challan is automatically generated. Similar to the offline process, the candidate is required to visit the police station following the receipt of this challan.

In both scenarios, the final clearance certificate can be collected either directly from AuthBridge or the respective police station, depending on the completion of all required formalities.

Police Verification Methods In Different States In India

State Name

Mode

Bihar

Online

Chandigarh

Online

Delhi

Online

Goa

Online

Gujarat

Online

Haryana

Online

Karnataka

Online

Kerala

Online

Kolkata (West Bengal)

Online

Madhya Pradesh

Online

Maharashtra

Online

Orissa

Online

Punjab

Online

Tamil Nadu

Online

Uttar Pradesh

Online

Andhra Pradesh

Offline

Pondicherry

Offline

Telangana

Offline

Uttarakhand

Offline

Rest of India (ROI)

Offline

Checking And Tracking Police Verification In India

How to Check Your Police Verification Status Online in India

If you need to track the status of your police verification in India—whether for passport issuance, job requirements, or other reasons—you can easily do so online through various official government platforms. Here’s a step-by-step guide to finding out the current status of your application:

Using the Passport Seva Portal

  1. Visit the Site: Open your web browser and go to the Passport Seva official website.
  2. Log In: Enter your registered credentials to log into your dashboard.
  3. Navigate: Click on the ‘Track Application Status’ section.
  4. Enter Application Details: Type in your application number and your date of birth.
  5. View Status: The portal will then display the status of your police verification, which could be ‘Pending’, ‘Under Review’, or ‘Completed’.

Using State Police Websites

  1. Access the Website: Locate and visit the official website of your state police.
  2. Verification Section: Search for a section specifically for status checks on police verification. This could generally be found under ‘Citizen Services’.
  3. Submit Required Information: Enter necessary details such as your FIR number or application ID.
  4. Check Status: The website will then show the current status of your police verification.

How To Verify A Police Clearance Certificate In India

After obtaining a Police Clearance Certificate (PCC), verifying its authenticity is crucial, especially if it’s intended for use in formal proceedings like visa applications or overseas employment.

  1. QR Code Verification:
    • Modern PCC verifications issued in India often include a QR code.
    • Scan the QR Code: Use a QR scanner on your smartphone to scan the code on the certificate.
    • Verification Link: The scan will direct you to a verification page that confirms the authenticity of the document.
  2. Online Verification Services:
    • Some state police departments offer online services where you can enter the certificate number to verify its details.
    • Access the Service: Find the verification link on the state police or national portal where the PCC verification was issued.
    • Enter Certificate Number: Provide the certificate number and possibly other details like the issuance date.
    • Authentication Results: The portal will confirm whether the certificate is valid and provide details about the issuance.

Practical Aspects Of Police Verification In India

Is Police Verification Done at Permanent and Present Address?

In India, police verification is indeed required at both the permanent and present addresses for various official procedures, especially for passport issuance, employment, and sometimes even for rental agreements. Here’s why both checks are important:

  • Permanent Address: This is the address associated with an individual’s official records and is often used to trace back long-term history and any previous criminal records.
  • Present Address: Verifying the present address helps assess the current status and conduct of an individual, ensuring they are residing legally and without issues at their current location.

This dual verification approach helps in creating a comprehensive profile of the individual, crucial for sensitive positions or legal documentation.

How Long Does It Take For Police Verification In India?

The timeframe for completing police verification in India can vary based on several factors:

  • Purpose of Verification: High-priority verifications, such as those for passport applications, are generally expedited. The Ministry of External Affairs prioritizes these verifications to avoid delays in passport issuance.

For example:

  • Passport Verification: Generally expedited and aimed to be completed within 3 to 21 days, depending on the specific state.
  • Employment Verification: Might take longer, especially if it involves verifying records from multiple states or from both permanent and present addresses.

These durations are typical estimates and can be subject to change based on the other factors. Knowing these specifics can help individuals plan accordingly and manage their expectations during the application processes for various services.

The Importance Of Integrating Police Background Checks With Court Records

Police background checks are essential tools for detecting any criminal activities associated with an individual within a specific region; however, their scope is often limited. These checks may not encompass offenses committed in different jurisdictions across the country. This limitation underscores the necessity of court records checks.

By conducting a comprehensive nationwide search of court records, organisations can ensure that all aspects of a candidate’s criminal history are uncovered, regardless of where the offences occurred. This integration of police background checks with court records provides a complete and nuanced view of an individual’s background, thereby enhancing an organisation’s security measures against hiring individuals with criminal pasts.

Key Applications Of Police Verification

  1. Employment Verification
  • Corporate Jobs: For roles that involve handling sensitive information, financial responsibilities, or security services, police verification is mandatory to ensure that the potential employee does not have a criminal background. Eg – leadership roles, blue collar workers, gig workers, and extended workforce.
  • Education Sector: Teachers, administrative staff, and other personnel working in schools and educational institutions undergo police verification to protect students and maintain a safe educational environment.
  1. Passport Issuance
  • The Ministry of External Affairs requires police verification for passport applicants to ensure the applicant has no pending criminal cases that would disqualify them from international travel. This process is crucial for confirming the identity and nationality of the applicant.
  1. Tenant Screening
  • Landlords often request police verification of potential tenants to ensure they are renting their properties to individuals without criminal histories. This is becoming increasingly common in urban areas to prevent legal issues and maintain security in residential buildings.
  1. Domestic Workers
  • Police verification is advisable for domestic workers such as maids, drivers, and nannies, particularly when they work in close proximity to families and in private homes. This helps in building trust with employers and ensures the safety of home environments.
  1. Financial Sector
  • Employees in banks and financial institutions often undergo police verification as they are in positions to handle significant amounts of money and sensitive financial information.
  1. Security Clearances
  • For security-related roles, including private security guards and personnel, police verification is essential to confirm the integrity and reliability of the individuals in these positions.
  1. Visa Applications
  • Certain countries require a police clearance certificate as part of their visa application process to ensure that the visitor does not have a significant criminal history that could pose a risk to public safety.
  1. Adoption Procedures
  • Prospective adoptive parents undergo police verification to ensure that the child is being placed in a safe and secure environment, free from any potential harm or illegal activities.

Police Verification In India FAQs

No, a separate application is required for each country for which a Police Clearance Certificate is sought.

A Police Clearance Certificate in India is valid for six months from the date of issue.

There is no age limit for obtaining a Police Clearance Certificate in India.

Minors can apply for a Police Clearance Certificate if it is required by a foreign government.

Foreign nationals residing in India can obtain a Police Clearance Certificate from the District Police or the Foreigners Regional Registration Officer (FRRO). The Indian Mission may authenticate the original document.

Indian nationals residing abroad should apply through the nearest Indian Mission. The application and necessary documents are sent to the Passport Issuing Authority in India, which coordinates with the Indian Mission.

Eligibility includes having a valid Indian passport and a proof of residence. The current residence must match the address on the passport.

Applicants can apply for a PCC online through the Passport Seva portal.

Yes, you can obtain a PCC by completing the required formalities at your nearest police station.

The status of a PCC application can be checked on the Passport Seva portal under ‘Track Application Status’.

Vendor Onboarding Due DIligence

Why Is Vendor Due Diligence Important?

As business ecosystems expand and evolve, attracting the right vendors for businesses becomes crucial. That’s where a robust vendor onboarding process becomes important. It’s not just paperwork – it’s a strategic investment, ensuring your partners meet their needs and excel in their goals. However, onboarding a vendor is only as effective as the due diligence that one performs. What if you onboard a vendor whose CFO has been accused of money laundering? Think about the detrimental impact of that on the reputation of your business.

Vendor Onboarding And The Need For An Efficient Due Diligence Solution

Vendor onboarding is the process of integrating new vendors or third-party service providers into a company’s ecosystem. In today’s competitive landscape, businesses need every edge they can get. An efficient and trustworthy vendor onboarding and due diligence solution propels businesses ahead by optimising vendor ecosystem and maximising the value they derive from partnerships.

Automated solutions streamline the process, saving on personnel resources, postage, and printing expenses. Manual data entry is prone to human error. Automation eliminates these mistakes, ensuring accuracy and compliance with regulations. A reliable due diligence solution ensures transparency and eliminates biases throughout the onboarding process, building trust with potential vendors and fostering fair competition. Trustworthy vendor due diligence solutions prioritize data security, protecting sensitive information from unauthorized access, breaches, and leaks. This builds trust with vendors and safeguards your confidential data.

Efficiency and transparency attract high-quality vendors who appreciate a smooth and professional onboarding experience. This strengthens your vendor pool and increases your access to the best talent. Building trust and collaboration from the outset lays the foundation for lasting partnerships. Efficient onboarding due diligence fosters clear communication and sets expectations for a fruitful and productive relationship.

Current Vendor Onboarding Due Diligence Challenges

Companies around the world face several unique challenges with Vendor Onboarding and Due Diligence, adding to the difficulties inherent to the process anywhere. The most common challenges include:

  1. Compliance And Regulatory Hurdles
    Tax regulations can be complex at times. Our GST (Goods and Services Tax) system can be intricate and challenging for many vendors of different sectors to navigate. Also, Stringent KYC (Know Your Customer) requirements often involve manual verification of documents, causing delays and frustration. With increasing data privacy regulations like GDPR and CCPA impacting global businesses, data security and consent management become crucial challenges.

  2. Lack Of Standardization And Automation 
    Many companies still rely on manual paperwork and email communication, leading to errors, inefficiencies, and delays. Data silos and disintegrated systems often make it difficult to track progress, share information and ensure all stakeholders are on the same page. Smaller businesses may also not have the resources or awareness to invest in automated onboarding tools.

  3. Infrastructural Issues
    With the rising penetration of mobile internet in the country, in certain regions, reliable internet access and digital literacy can be limited, posing additional hurdles for online onboarding processes. The reliance on cash transactions can complicate vendor payments and require alternative solutions. Physical infrastructure limitations like logistics networks and transportation systems can impact the onboarding process for certain vendor types.

Vendor Due Diligence And Continuous Monitoring

Onboarding vendors isn’t just about paperwork and logistics – it’s a strategy requiring meticulous due diligence and persistent monitoring. Skimping on either can jeopardise your business, brand reputation, and legal compliance. Here’s why these pillars are vital for Indian vendor onboarding:

Due Diligence

  1. Risks in the Market: The rapidly evolving legal and regulatory environment can harbour hidden risks associated with vendors. Fraudulent companies, non-compliance issues, and data security breaches are real concerns. Thorough due diligence mitigates these risks by verifying vendor credentials, financial stability, and compliance with regulations.

  2. Finding the Right Partners: Going beyond qualifications, due diligence reveals cultural compatibility, communication styles, and shared values. These insights ensure you pair with vendors who seamlessly integrate into your ecosystem and foster long-term, win-win collaborations.

  3. Protecting Your Brand and Data: India’s stringent data privacy regulations like the PDP Bill make data security paramount. Due diligence helps you assess a vendor’s data security practices, access controls, and incident response measures to protect sensitive information and your brand from reputational damage.

Conducting business partner due diligence will let you know exactly how the business operates and whether or not they are a good fit for you. Vendor due diligence and business partner due diligence will also keep you informed of aspects such as lawsuits or past losses faced by a company. If a company is fake or just a front for money laundering or other illegal processes, a due diligence check will identify the problem before you make any commitments.

Continuous Vendor Monitoring

  1. Early Warning System: Vendor Onboarding is just the first step. Continuous monitoring keeps a watchful eye on vendor performance, spotting red flags like missed deadlines, poor-quality deliverables, or compliance breaches. This allows for timely intervention and course correction before problems snowball.

  2. Maintaining Alignment With Goals: As your business evolves, your vendor ecosystem needs to adapt. Continuous monitoring ensures vendors remain aligned with your changing objectives, evaluating their responsiveness to evolving needs and their contribution to your strategic goals.

  3. Building Sustainable Partnerships: Open communication and regular feedback through monitoring foster trust and strengthen relationships. Identifying your vendors’ strengths and areas for improvement facilitates collaborative growth and mutually beneficial partnerships that thrive in the long run.

Overcoming Vendor Due Diligence Challenges

In this current age of Artificial Intelligence (AI) and Machine Learning (ML), AI-powered due diligence technology can significantly strengthen your vendor onboarding process, mitigate risks, and build a resilient, thriving business ecosystem courtesy of Business verification and Due Diligence to partner with the right vendor. 

A good Vendor Onboarding Due Diligence solution takes care of many things, including

  1. Doing away with the herculean task of individually managing multiple vendors using Excel spreadsheets. Get all your vendors’ data on a single platform.
  2. Letting you track the progress of all your vendors’ onboarding journey on a single platform. Allowing your team to forecast and give actionable insights.
  3. Ensuring all your vendors comply with the industry and government-mandated regulatory requirements with a compliant vendor onboarding solution.
  4. Onboarding your vendors faster with paperless onboarding. Digital verification of vendor identity documents for a seamless and paperless experience.

Can A Vendor Onboarding Due Diligence Process Be Simplified?

Vendor Onboarding Due Diligence can be a lot more secure and simplified by leveraging the power of AI and ML. AuthBridge’s solution is one such option that makes use of the latest automation and verification technologies, offering you a robust, simplified and bankable platform. Our solution lets you

  1. Initiate Vendor Registration via Multiple Channels like Email, SMS, or WhatsApp. Onboard the vendor faster by bulk uploading their information or choosing to initiate the process for a single vendor.

  2. Automate workflows for collection of data like PoI, PoA, GSTIN number, DIN, CIN, Shop & Establishment License, Balance Sheet, etc.

  3. Leverage AuthBridge’s proprietary technology to conduct faster vendor due diligence. Identify the associated risks or issues with your vendors and take corrective actions to safeguard your brand reputation and mitigate the risk.

  4. Streamline Approvals Across the Onboarding Process. Set up configurable workflows to nudge the stakeholders to complete their assigned duties and responsibilities to move the case to the next step. Accelerate the approval process by automating your approval journeys.

  5. Sign vendor contracts digitally for faster contract management. Our e-sign tool, SignDrive, allows your vendors, etc to upload their e-signature to sign the onboarding contract or e-sign the stamp papers. Collaborate with different stakeholders to co-sign the contract and fast-track the onboarding process. During the supplier onboarding process, businesses can reduce this stress by digitizing documentation with digital signing solutions.

  6. Integrate our advanced vendor onboarding solution with your ERP platforms like SAP, Tally, Oracle, Microsoft, etc., to allow two-way communication to fetch vendor information from various government databases like UIDAI, NSDL, MCA, and Income tax e-portal.

  7. Safeguard your business reputation by conducting regular vendor checks to identify any probable risks. Conduct regular checks via public domain or subscribed databases to adhere to required compliances like EPFO compliance, GSTIN compliance, Financial evaluation and others.

To learn more about our Vendor Onboarding Due Diligence solution, explore our website.

Why Choose AuthBridge?

With over 18 years of experience in the industry, AuthBridge has been at the forefront of creating databases, conducting data mining and live scraping of data, and building algorithms to enable instant searches to perform background checks without compromising on data security. AuthBridge is trusted by over 2,000 clients in 140 countries for their background check needs. Our database contains over 1 billion proprietary data records for conducting background checks. AuthBridge conducts an impressive volume of 15 million background checks every month.

Frequently Asked Questions (FAQs)

  1. Question – What Is Vendor Onboarding Due Diligence?

    Answer – Vendor Onboarding Due Diligence refers to the thorough evaluation of a new vendor during the onboarding process to ensure they’re reliable, trustworthy, and meet your requirements before fully integrating them into your operations.

  2. Question – Why Do Vendor Due Diligence?

    Answer – Before onboarding a Vendor, this deep-dive assessment throws light on the vendor’s true value, allowing you to negotiate a fair price, protect your reputation, and forge partnerships that propel your business forward.

  3. Question – How Often Should You Re-evaluate Vendor Performance After Onboarding?

    Answer – Regularly monitor critical metrics, conduct periodic audits, and seek feedback from other departments interacting with the vendor. Proactive reassessment ensures continued suitability and value in the partnership.

  4. Question – How Detailed Should The Due Diligence Process Be?

    Answer – The depth depends on the risk level and importance of the vendor, as well as your company’s risk tolerance. High-value or critical vendors warrant a more thorough assessment.
process-for-verification

What Is The Process For BGV (Background Verification)?

BGV or Background verification is synonymously used for candidate and employee verification. It is one of the top priorities for companies when hiring employees to stay ahead of business and operations risks. Background verification was essentially introduced to meet business, compliance, and data security regulations for a company that is hiring new employees or screening their existing employees.

Nowadays, employee background verification is a non-negotiable part of hiring. It appears that gradually background checks are becoming more robust. Employers are checking employees rigorously and including different elements to employee verification with the power of technologyBackground screening companies like AuthBridge are offering industry-specific solutions for employee screening by deploying power-packed technologies like AI/ML, proprietary databases, etc.

What Is The Process For BGV And How Is It Done?

The background verification process encompasses checking the credibility of the candidate’s past employment details, their educational qualifications, and if there are any ongoing or past court cases against the candidate – with the idea of hiring the right candidate for the job.

With the changing work environment and new data protection laws, companies cannot afford even a minor glitch in the resume. One wrong candidate is hired, and your market reputation earned over the years goes for a toss. A few easy steps of background verification can bring about a profitable change in your company.

At AuthBridge, we power your background screening process with real-time verification capabilities. Our combination of digital, database, and human-assisted checks yields accurate screening results 10X faster and you can easily upscale and downscale your employee verifications. So now several real-time solutions are available across remote employee onboarding journeys.

 

What Is BGV In Remote Working? How Has Technology Changed The BGV Space?

With traditional verification processes proving inadequate and out-of-date, 32% of companies leverage technology tools as an alternative mode of verification [Source: EY] These findings reconfirm the fact that digital transformation is driving employee background checks in the new normal space of work.

The latest technological advancements powered by AI/ML have enabled background verification companies to optimize the BGV process while complying with data protection regulations.

Use Of Technology And How It Automates Employee Verification?

In times driven by the dynamism and volatility of good talent, technology-led solutions focused on Employment, Education, Address, Criminal and identity checks have been designed to verify and onboard employees instantly. This has substantially helped HR-specific risk mitigation and faster business decision-making.

Our centralised onboarding documentation tool makes it possible to upload all documents and information in a single shot, which can be cross-referenced at any time for multiple purposes by various stakeholders. Organizations are even open to accepting digitally signed documents. Most of the manual paperwork involved in employee verification has gone 100% online. 

What Are The USPs Of BGV Offered By AuthBridge?

  1. 1 Billion+ Proprietary database
  2. Deep Background Screening domain expertise with 100+Background Screening Checks
  3. Customizable and integrated solutions
  4. Fast and secure
  5. Industry-specific

The typical process flow for background verification journeys covers several employee touchpoints. From the candidate sharing their personal/professional details with HR which are fed over our digital platform namely iBRIDGE, to receiving fast, accurate, and customized employee verification reports.  Here, technology and automation through a platform like iBRIDGE help the whole process.

What Are The Easy Steps Of BGV Via iBRIDGE?

Step 1: Log in to the portal to initiate any case and submit a BGV form

Step 2: Update all the details and documents starting with the authorization tab and followed by checks you choose like NID, education, employment verification, etc.

Step 3: In the HR dashboard, you can track and monitor the cases initiated with AuthBridge on a real-time basis.

iBRIDGE being the next-gen background verification platform integrates with leading HRMS such as Taleo, Darwinbox, Success Factors, etc. to fetch candidate details directly to our portal via robust APIs and process further for verification

How Can BGV Processes Be Automated Using iBRIDGE?

With the help of iBRIDGE- our one-stop web platform, the entire hiring ecosystem can be automated (employee BGV, document collection, digital document signing & seamless onboarding). Let’s get a sneak peek into iBRIDGE – our employee screening and onboarding platform in an easy-to-consume manner.

  • Tailor-made client-end processes to suit specific needs with a quick turnaround time for fast decisions
  • Minimal inputs to create a target profile along with comprehensive, customizable & robust reporting
  • Access to the largest corporate, legal, financial, negative public, and proprietary databases
  • One-click initiation of a new request / new candidate
  • Real-time visibility of the document/data collection process
  • Intuitive application with relevant document collection
  • Has AuthBridge’s proprietary databases and APIs pre-integrated to ensure the industry’s fastest turnaround times
  • Real-time visibility of progress on every case/check
  • Alerts & notifications can be customized as per client’s request
  • Can be used as a future reference repository of employee information
  • Can be integrated with any HRMS/ATS via APIs

Dashboard

AuthBridge is India’s leading Background Verification (BGV) Company. Write to us at sales@authbridge.com for more information.

FAQs around Background Verification (BGV) Process

The typical steps in a Background Verification process include:

  • Submission of documents: The candidate submits required documents and consent forms.
  • Verification of identity: Verification of identity documents such as passports, driver’s licenses, or national ID cards.
  • Educational verification: Checking the candidate’s academic qualifications and certifications.
  • Employment verification: Contacting previous employers to verify job titles, duration of employment, and performance.
  • Criminal record check: Checking for any criminal records at local, state, and federal levels.
  • Reference checks: Speaking with personal and professional references provided by the candidate.
  • Credit history check: Reviewing the candidate’s credit history (if relevant to the job position).

Candidates are usually required to provide:

  • Personal identification documents (e.g., passport, driver’s license)
  • Educational certificates and transcripts
  • Employment history details (e.g., offer letters, experience certificates)
  • References’ contact information
  • Consent forms authorizing the background check

This depends on the employer’s policy. Some employers allow candidates to start work conditionally, pending the completion of the Background Verification. However, employment offers can be rescinded if the verification reveals discrepancies or concerns.

Background Verifications are typically conducted by third-party verification agencies or in-house HR departments. Third-party agencies specialize in conducting thorough and unbiased verifications, ensuring accuracy and compliance with legal requirements.

Yes, candidates have the right to dispute the results of a Background Verification if they believe there are errors or inaccuracies. Candidates should contact the verification agency or the employer’s HR department to initiate the dispute resolution process and provide any supporting documentation to correct the information.

No, Background Verifications can vary depending on the position and industry. Certain positions, such as those in finance, healthcare, and education, may require more extensive checks due to the sensitive nature of the job. Employers tailor the verification process to match the specific requirements and risks associated with the role.

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