Increased 2025 UPI Limits

New Increased UPI Transaction Limits 2025: Everything You Need To Know

Introduction

The National Payments Corporation of India (NPCI) has recently announced an update to the Unified Payments Interface (UPI) limits, which has a significant impact on how high-value digital payments are processed in India. Effective now, users can make Person-to-Merchant (P2M) transactions of up to ₹5 lakh per transaction, and a maximum of ₹10 lakh in total within 24 hours for specified categories. This update changes how UPI will handle large payments and has been designed to make digital transactions more efficient, secure, and accessible for users across various sectors.

Key Changes To UPI Transaction Limits

1. Per-Transaction Limit for P2M Transactions Increased to ₹5 Lakh

The single transaction limit for Person-to-Merchant (P2M) transactions has now been raised to ₹5 lakh in specified categories. Previously, the limit for such transactions was much lower, but this change enables businesses in specific industries to accept higher-value payments without relying on multiple smaller transactions. 

2. Daily Aggregate Limit Raised to ₹10 Lakh in Select Categories

In addition to the raised per-transaction limit, the daily aggregate limit for P2M transactions has been increased to ₹10 lakh within 24 hours for specific categories, including:

  • Insurance premiums
  • Capital markets
  • Travel
  • Collections
  • Government e-Marketplace (GeM)

This revision allows users to conduct more extensive daily transactions, supporting businesses that need to process large payments over a day. For instance, in the insurance sector, where large premium payments are common, companies can process these payments in a single day without requiring multiple smaller transactions.

3. P2P Transfer Limit Remains at ₹1 Lakh per Day

Despite the increase in transaction limits for P2M payments, the limit for Person-to-Person (P2P) transfers remains unchanged at ₹1 lakh per day. This helps maintain a clear distinction between personal transfers and commercial transactions, ensuring that high-value commercial transactions are subject to stricter conditions. On the contrary, personal transfers stay within a manageable limit.

4. Investment Payments in Capital Markets and Insurance Increased

For capital market investments and insurance premiums, the per-transaction limit has been raised from ₹2 lakh to ₹5 lakh, with a daily aggregate limit of ₹10 lakh. This will benefit investors, particularly those looking to make significant investments, by offering more room for digital transactions, eliminating the need to break down payments into multiple smaller ones.

5. GeM and Government Transactions Raise Transaction Limits

The Government e-Marketplace (GeM), which facilitates procurement by government departments, now has an increased transaction limit for payments such as tax payments, earnest money deposits, and other government-related transactions. Previously capped at ₹1 lakh, the per-transaction limit has now been increased to ₹5 lakh, simplifying and streamlining government transactions that often involve substantial sums.

6. Credit Card Bill Payments Now Higher

The transaction limit for credit card bill payments has also been raised to ₹5 lakh per transaction, with a daily cap of ₹6 lakh. This change offers more flexibility for consumers who need to make large credit card payments, whether for personal use or business expenses.

Increased UPI Limits 2025
Source: NPCI

Increased UPI Limit Benefits On Businesses And Consumers

A. Impact on Businesses

  1. Increased Flexibility for High-Value Transactions
    This update brings significant flexibility for businesses, especially those in the capital markets, insurance, travel, and e-commerce sectors. Businesses can now process higher-value transactions more easily without splitting payments into smaller amounts. This is particularly helpful for industries like insurance, where premiums can often exceed the previous limits.
  2. Faster and Smoother Payment Flow
    With the ability to accept higher-value transactions, businesses can offer smoother payment experiences to their customers. This reduces friction in the payment process, allowing businesses to close deals faster and improve cash flow.
  3. Simplified Compliance and Reporting
    The new limits provide an opportunity for businesses to streamline their compliance processes. With the ability to conduct more substantial transactions within a single window, companies can focus on fewer transactions, reducing the need for complex reporting and reconciliation tasks.

B. Impact on Consumers

  1. Increased Convenience for High-Value Transactions
    Consumers will find it easier to complete large payments in sectors like insurance and capital markets, where high-value transactions are the norm. With the higher limits, they no longer have to split payments into multiple parts, making the process more efficient and less time-consuming.
  2. Improved Payment Security
    The revised transaction limits are designed to accommodate large payments without compromising security. With verified merchants required for specified categories, the risk of fraud or error in high-value transactions is reduced.

How Authbridge Can Support Businesses With The New UPI Updates

As businesses adapt to these changes to UPI transaction limits, AuthBridge can help ensure that compliance, fraud prevention, and merchant verification processes are streamlined. 

1. Merchant Verification and KYC Services

For businesses handling larger payments, merchant verification becomes even more critical. AuthBridge’s merchant verification services, including Know Your Business (KYB) and KYC checks, help businesses deal with verified and trustworthy merchants. This is especially important as the scale of transactions increases in the insurance, capital markets, and e-commerce sectors.

2. Compliance with Regulatory Requirements

AuthBridge’s AML (Anti-Money Laundering) and KYC services ensure businesses comply with regulations while conducting large transactions. As transaction limits rise, the need for comprehensive background checks to verify the identity of merchants and customers becomes even more critical.

3. Fraud Prevention Tools

With higher-value transactions, the potential for fraud also increases. AuthBridge’s fraud prevention tools, such as UPI verification, address verification, and contact point verification (CPV) powered by DIGIPIN, ensure that merchants and consumers are thoroughly verified before engaging in large-value transactions. This helps businesses protect themselves from fraudulent transactions and reduce the risk of financial loss.

Conclusion

With verified merchants now eligible for larger transaction amounts, businesses in sectors such as insurance, capital markets, travel, and GeM will find it easier to process large payments without compromising security or efficiency. For businesses looking to take advantage of these changes, AuthBridge’s services can play a major role in ensuring that all necessary verification, compliance, and fraud prevention measures are in place.

TS Product update 2025

AuthBridge Product Updates 2025: TruthScreen

With Broad AI becoming more prevalent than ever, giving rise to Generative AI-powered Agentic AI and other AI models, it is easy to say that fraud today is no longer confined to crude forgeries or obvious impersonations. AI-generated images, falsified/forged documents, and unreliable data trails have made businesses’ risks more sophisticated and severe than before. At the same time, customers expect instant approvals, regulators demand strict compliance, and operational teams cannot afford bottlenecks or repeated failures.

At AuthBridge, we have always believed that trust is built not by chance but by design. Every new service we launch, every update we roll out, is driven by one question: how do we make your verification workflows more secure, intelligent, and reliable without slowing you down?

This latest set of enhancements on TruthScreen does answer those questions precisely. These updates are designed to protect your business while enhancing your customer experience.

We’re constantly pushing the boundaries of identity verification and risk management technology, and we’re thrilled to share the latest updates designed to empower your business.

Fraud & Forgery Detection

Deepfake And AI-Generated Image Detection

One of the most significant threats to digital verification today comes from deepfakes and AI-generated images. These synthetic/morphed visuals can mimic real people so convincingly that a manual review or even a standard system may fail to spot them.

AuthBridge's Deepfake Detection tech

TruthScreen adds advanced computer vision algorithms to not just compare faces, but also analyse pixel-level patterns, shadows, and other subtle cues that AI often gets wrong. Cross-checking against natural human facial markers can flag suspicious images instantly, thanks to Generative Adversarial Network (GAN) technology. This result is then shared with the user as a match score between 0-1, with the values closer to 1 signifying a high probability of the image being AI-generated.

Document Forgery Detection

From tampered payslips to altered educational certificates, forged documents remain a standard gateway for fraud. Traditional checks based on legacy processes often catch obvious mistakes, but sophisticated forgers manipulate PDFs in ways that slip past the human eye.

PDF Forgery Detection Tech AuthBridge

TruthScreen’s new update applies document forensics combined with AuthBridge’s existing OCR (optical character recognition) tech. It scans the text and examines the digital “fingerprints” of a file, including metadata, fonts, edits, and compression artefacts, to detect whether a document has been manipulated.

Advanced Address Intelligence & Geo-Mapping

Address Augmentation

Addresses can be very complex — misspellings, incomplete entries, inconsistent address formats, or even fake submissions can slip through during onboarding. Left unchecked, these create headaches for compliance teams, delivery partners, and field verification executives.

Address Verification

TruthScreen’s updated Address Augmentation service fixes this by running the provided address through multiple trusted data sources and geocoding engines. It cleans, enriches, and standardises the input, then assigns a match score to show how confident the system is in the accuracy of that address.

DIGIPIN ↔ Address & Latitude/Longitude Conversions

With increased demand for precision in deliveries, India Post, earlier this year, took a major step forward by introducing DIGIPIN—an advanced 10-digit digital addressing system. TruthScreen’s latest update leverages the use of DIGIPIN to bridge addresses and geographic coordinates seamlessly. This is powered by reverse-geocoding AI pipelines that cross-check multiple mapping datasets to ensure precision.

  • Digipin to Address & Geo-coordinates: Converts a Digipin into a verified postal address and its exact latitude/longitude.

  • Address to Digipin & Geo-coordinates: Turns a written address into a unique Digipin and accurate map location.

  • Latitude/Longitude to Address & Digipin: Translates raw coordinates into a postal address and Digipin.

Identity Verification

PAN V2

The Permanent Account Number (PAN) verification is central to almost every risk check, from opening bank accounts to approving loans and screening employees. But legacy systems often produced inconsistent results, missed matches, false negatives, or timeouts, which slowed down onboarding.

TruthScreen’s PAN V2 update addresses these concerns by using improved data matching algorithms to cross-check PAN details with greater precision, while handling errors (such as minor typos or mismatched formats) more effectively. It also leverages optimised query handling and fallback processes to reduce drop-offs during high traffic.

Reliability Enhancements With Increased Service Uptimes

Fallback Vendor In Detailed RC Service (Online & Offline)

Vehicle-linked checks, such as RC verification, are crucial for lending, insurance, logistics, and mobility businesses. But what happens if the primary verification provider experiences downtime? Traditionally, that translates to delays, failed applications, and unhappy customers.

If the primary provider fails, TruthScreen’s fallback vendor mechanism for Detailed RC services automatically reroutes the request to an alternate vendor. This “always-on” logic ensures the verification doesn’t stop when your business needs it most.

Fallback Mechanism In PAN And PAN–Aadhaar Seeding

The same resilience now extends to PAN verification and PAN–Aadhaar seeding. Both services come with a built-in fallback process, meaning if one provider path fails, the system retries through another — automatically and seamlessly.

Truthscreen PAN Sample report

This is powered by advanced deep learning algorithms, employing queueing systems and multi-path routing, ensuring every request finds its way to a working endpoint without manual intervention.

Conclusion

With these enhancements, TruthScreen strengthens its role as the backbone of secure and seamless verification. By combining fraud and forgery detection, smarter address intelligence, sharper identity verification, and rock-solid fallback mechanisms, the platform empowers businesses to stay ahead of evolving risks while keeping customer journeys smooth. For BFSI, fintech, e-commerce, staffing, logistics, and beyond, these updates mean one thing above all: greater confidence that every decision is built on trust.

Top-7-Customer-Onboarding-Solutions-In-India-blog-image

Top 7 Customer Onboarding Solutions In India

What Is Customer Onboarding?

Customer onboarding guides a new customer from the point of sign-up to the moment they see value in your product or service. Effective onboarding is critical in regulated sectors like banking, insurance, and fintech, including identity checks, document verification, and compliance with KYC and AML regulations.

Done well, onboarding builds trust, shortens time to value, and reduces drop-offs. Done poorly, it can cause frustration and churn before the relationship begins.

Key Points To Remember In Customer Onboarding

  • Compliance comes first – In India, customer onboarding must meet regulatory requirements like e-KYC, Video KYC, CKYC registry checks, AML, and sanctions screening.
  • Frictionless experience – Customers expect fast, digital-first experiences: pre-filled forms, mobile-friendly design, and minimal document re-submission.
  • Trust and securityLiveness detection, consent capture, and secure storage are essential to protect the business and the customer.
  • Time to value (TTV) – The sooner a customer experiences value, the more likely they are to stay. Automated workflows and guided onboarding reduce delays.
  • Analytics and tracking – Drop-off rates, completion times, and error rates must be measured to improve continually.

How To Choose Customer Onboarding Software In India

When evaluating platforms, businesses should consider the following:

  • Regulatory coverage
    Seek support for Aadhaar-based e-KYC (where applicable), PAN verification, GSTIN checks, Video KYC, and AML/sanctions screening.
  • Workflow flexibility
    Ensure the software can handle straight-through processing as well as exception handling. Project-style templates and client portals are often required.
  • Integration ecosystem
    A strong onboarding platform integrates with CRMs, core banking or insurance systems, payment gateways, and e-signing tools.
  • Scalability and security
    Cloud-native solutions with ISO or SOC certifications, data residency compliance, and strong encryption practices are critical.
  • Customer experience features
    Guided flows, multilingual support, mobile responsiveness, and automated reminders enhance adoption.
  • Commercial clarity
    Understand whether pricing is per API call, per user, or per project, and check for add-on costs like storage or premium connectors.

7 Best Customer Onboarding Solutions In India

Customer onboarding is no longer just a box-ticking exercise. It has become a critical differentiator for businesses in India, especially in regulated industries like banking, insurance, and fintech. Choosing the right onboarding platform can mean the difference between a seamless, compliant journey and one riddled with delays, drop-offs, and risks.

Below are seven of the best customer onboarding solutions available in India today, in no particular order:

1. AuthBridge

AuthBridge offers one of India’s most comprehensive onboarding platforms, designed to balance regulatory compliance with a smooth customer experience. The company combines digital identity verification, document management, due diligence, and automation at scale.

Key Capabilities:

  • Digital KYC & Video KYC (V-CIP):
    Real-time facial recognition, liveness detection, OCR, and geo-tagging. Video-based KYC is designed to cut turnaround times by up to 90% and reduce costs by as much as 70%.

  • AML & Risk Screening:
    Anti-Money Laundering checks, adverse media monitoring, and reputation screening through proprietary databases like Vault and Negative Image Search.

  • Third-Party Onboarding (OnboardX):
    A dedicated platform for onboarding vendors, distributors, gig workers, and other third parties with multi-channel initiation, progress monitoring, and due diligence powered by over a billion proprietary records.

  • Document Execution (SignDrive):
    Digital signing workflows that eliminate the friction of physical paperwork, with secure, auditable e-signatures.

  • Financial Data Intelligence:
    Bank Statement Analyser for automated classification of income, expenses, and potential fraud indicators, helping insurers and lenders speed up underwriting.

  • Insurance-Specific Accelerators:
    Tailored solutions for insurers, including real-time policyholder verification and Pre-Issuance Verification Calls (PIVC), with AI-led calls reducing PIVC turnaround times by up to 80%.

  • Integration & APIs:
    Plug-and-play APIs for PAN, Aadhaar DigiLocker, GSTIN and other verifications, plus integrations with HRMS, CRMs, and ERPs.

2. TrackWizz

TrackWizz focuses heavily on regulated financial sectors, offering an integrated suite for client lifecycle management.

Services Offered:

  • Central KYC (CKYC) submission and management.

  • AML and sanctions screening with transaction monitoring.

  • Automated onboarding workflows for high-net-worth and institutional clients.

  • Insider trading compliance and regulatory reporting (FATCA, CRS).

3. KYC Hub

KYC Hub is a global onboarding platform with solutions built for compliance-heavy markets, including India.

Services Offered:

  • Automated Digital KYC and Video KYC.

  • Perpetual KYC with ongoing risk assessment.

  • AML screening, fraud prevention, and dynamic risk scoring.

  • Document verification powered by AI and APIs.

  • Customisable workflows to adapt to business requirements.

4. Salesforce Financial Services Cloud

Salesforce provides a powerful onboarding module within its Financial Services Cloud, which is trusted globally and adapted for Indian institutions.

Services Offered:

  • Digital client onboarding with guided journeys.

  • Automated document collection and e-signatures.

  • CRM integration to unify customer data during onboarding.

  • Workflow automation for account origination and compliance checks.

5. Newgen Software

Newgen delivers AI-driven customer onboarding solutions designed for banks and financial institutions.

Services Offered:

  • End-to-end digital account opening (deposits and loans).

  • Video KYC for remote onboarding.

  • AI and ML-driven risk assessment for faster approvals.

  • Account maintenance automation, including re-KYC and updates.

6. OnRamp

OnRamp is built for businesses looking to provide structured and transparent onboarding experiences.

Services Offered:

  • A customer-facing portal for clear visibility of steps.

  • Internal project dashboards for teams to manage tasks and timelines.

  • Ready-to-use templates and playbooks to accelerate onboarding.

7. FlowForma

FlowForma is a no-code workflow automation tool that helps enterprises digitise their onboarding journeys.

Services Offered:

  • Customisable onboarding workflows with dynamic forms.

  • Deep integration with Microsoft 365 applications.

  • AI Copilot supports building and managing workflows.

  • Mobile-ready experiences for distributed teams.

Conclusion

For enterprises that value both compliance and customer experience, AuthBridge offers a proven, future-ready solution. Other platforms such as TrackWizz, KYC Hub, Salesforce, Newgen, OnRamp, and FlowForma also deliver strong capabilities, each excelling in specific domains. The choice ultimately depends on your industry, scale, and integration needs.

Businesses that adopt the proper solution now will win customer trust faster and build long-term resilience in an increasingly regulated market.

RBI FREE-AI Guidelines

RBI’s FREE-AI Framework: Key Highlights Summarised

RBI’s Push For Responsible AI In Financial Services

The Reserve Bank of India has released its Framework for Responsible and Ethical Enablement of AI (FREE-AI) at a time when the financial sector is moving rapidly from experimental deployments to mainstream adoption of artificial intelligence. For banks, insurers and non-banking financial companies, they now know that AI can no longer remain an ancillary tool. It is now central to the way institutions assess credit, monitor risks, and engage with customers, and it must be governed accordingly.

The framework lays down guiding principles and operational expectations that marry innovation with prudence. It acknowledges the efficiency and inclusion gains AI can unlock, while making clear that opacity, bias, and weak oversight could destabilise financial markets and corrode public trust. The RBI’s emphasis on board-level responsibility, structured model governance, and mandatory transparency obligations signals a regulatory shift, from permitting fragmented experimentation to demanding institution-wide accountability.

For the BFSI leadership, this is not merely a compliance update. It is a strategic inflexion point. Institutions that can integrate AI responsibly, embedding explainability, fairness and resilience into their models, stand to capture competitive advantage. Those who cannot may find themselves facing heightened supervisory scrutiny, reputational damage, and an erosion of customer confidence.

Opportunities Of AI In BFSI

For India’s financial sector, the RBI report is less about unveiling new possibilities and more about lending institutional weight to changes already underway. Artificial intelligence is no longer a speculative tool; it is shaping the way balance sheets are built, risks are priced, and customers are retained. The numbers are eye-catching; global estimates place potential banking productivity gains in the range of $200–340 billion a year, but the more telling developments are visible on the ground.

Take credit underwriting. Traditional scorecards that relied on income proofs and bureau history are being supplemented with data trails from GST filings, telecom usage, and even e-commerce behaviour. This is not simply innovation for its own sake. For lenders battling high acquisition costs and thin margins, alternate credit models mean access to new segments without compromising prudence. The inclusion dividend, bringing thin-file borrowers into the fold, is a by-product, though one with profound consequences for financial deepening.

Fraud detection is another front where AI is moving the needle. Global banks that have invested in AI-led validation tools report material reductions in false positives and payment rejections. In India, where digital transactions run into billions each month, even a modest improvement in accuracy translates into meaningful savings and, more importantly, sustained trust in digital channels.

Customer engagement is evolving as well. Multilingual voice bots, embedded in UPI or account aggregator frameworks, are starting to blur the lines between technology and financial literacy. The promise here is not just cost reduction through automation, but the creation of service models that feel accessible to a farmer in Vidarbha or a shopkeeper in Guwahati, clients who have historically been underserved by the formal system.

The report also nods to a larger structural opportunity: the alignment of AI with India’s digital public infrastructure. If Aadhaar and UPI represented the pipes of a new financial order, AI could well become the pressure valve, enabling real-time risk scoring, personalised nudges, and context-aware service delivery. For institutions, this is not a question of whether AI will matter, but how quickly they can adapt it to their existing frameworks without eroding safeguards.

Risks And Challenges Of AI Highlighted By RBI

If the opportunity side of AI feels expansive, the risks outlined by the RBI are equally sobering. The report makes it clear that unchecked adoption could destabilise both firms and markets. This is not rhetorical caution; the vulnerabilities are real and already visible.

The first is model risk. AI systems often behave like black boxes, powerful in prediction, opaque in logic. A credit model that misclassifies a borrower, or a fraud system that repeatedly flags genuine payments, is not merely a technical glitch. It can mean reputational damage, regulatory penalties, and erosion of customer confidence. The RBI rightly notes that bias in training data or poorly calibrated algorithms can hard-wire discrimination into financial processes.

Operational risks follow close behind. AI reduces human error in many processes, but it also amplifies the cost of mistakes when they occur at scale. A single point of failure in a real-time payments environment could cascade through millions of transactions. Market stability itself is not immune: history remembers the “flash crash” of 2010, and algorithmic misfires in a more AI-saturated environment could prove even more destabilising.

Third-party dependency adds another layer. Most Indian banks and NBFCs lean heavily on external vendors for AI models, cloud services, and integration layers. That concentration risk leaves institutions exposed to interruptions, contractual blind spots, and even geopolitical vulnerabilities. The report is blunt on this: outsourcing AI without iron-clad governance is an open invitation to risk.

Cybersecurity risks are no less pressing. AI is a double-edged sword here: it strengthens defence, but it also lowers the cost and sophistication threshold for attackers. Deepfake fraud, AI-engineered phishing, and data-poisoning attacks are already hitting financial institutions globally. For a sector built on trust, the reputational consequences of one high-profile breach could be devastating.

And then there is the risk of inertia. The RBI points out that institutions which resist AI adoption may find themselves doubly vulnerable, unable to counter AI-driven fraud and left behind by more agile competitors. In a sector where margins are tightening, standing still is itself a risk strategy.

The FREE-AI Framework Explained

The RBI’s Committee has attempted something unusual in Indian regulatory practice: to codify a philosophy for AI adoption rather than issue narrow compliance checklists. The FREE-AI framework — short for Framework for Responsible and Ethical Enablement of AI — is built around seven “Sutras” and six strategic pillars. Taken together, they are intended to guide how regulated entities design, deploy and govern artificial intelligence.

At the heart of the framework lie the Seven Sutras — principles that set the moral and operational compass:

  • Trust is the foundation. AI systems must inspire confidence not only in their outcomes but also in their process.

  • People first. Human oversight and consumer interest cannot be sacrificed at the altar of efficiency.

  • Innovation over restraint. The regulator signals it does not want to stifle progress, provided safeguards are in place.

  • Fairness and equity. Models must avoid systemic bias that could exclude vulnerable groups.

  • Accountability. Responsibility must sit with identifiable decision-makers, not be diffused into algorithms.

  • Understandable by design. Black-box systems that cannot be explained will not withstand scrutiny.

  • Safety, resilience and sustainability. AI must be stress-tested for shocks, cyber threats and long-term viability.

To move these ideals into practice, the report maps them against six strategic pillars. Three are enablers of innovation, infrastructure, policy, and capacity, and three are risk mitigators, governance, protection, and assurance. Under these sit 26 specific recommendations: from the creation of shared infrastructure and financial-sector sandboxes to board-approved AI policies, mandatory audits, and consumer disclosure requirements.

What is notable is the tone of the framework. It does not treat risk controls as an afterthought but places them on equal footing with innovation. A tolerant approach is suggested for low-risk AI use cases, particularly those that advance financial inclusion, but higher-stakes deployments will be subject to tighter scrutiny. 

AI Adoption And Use Cases: What RBI’s Surveys Show

The RBI conducted two surveys in 2025 — one by the Department of Supervision covering 612 regulated entities and another by the FinTech Department covering 76 institutions with 55 CTO/CDO follow-ups. Together, they capture nearly 90% of the sector’s assets, making them a credible reflection of the state of play.

Adoption Levels

  • Overall adoption is thin: only 20.80% (127 of 612) entities reported using or building AI solutions.

  • Banks: larger commercial banks are more active, but adoption still centres on limited functions.

  • NBFCs: 27% of 171 surveyed have live or developing use cases.

  • Urban Co-operative Banks (UCBs): Tier-1 UCBs — none; Tier-2 and Tier-3 report usage in single digits.

  • ARCs: none reported adoption.

This confirms that AI penetration is still largely confined to bigger balance sheets with stronger tech capabilities.

Complexity Of Models

Most reported applications use rule-based systems or moderate machine learning models. More advanced architectures, deep learning, neural networks, or generative stacks, are rare in production. The comfort zone remains models that can be explained and slotted into legacy IT frameworks without destabilising compliance.

Infrastructure Choices

  • 35% of entities using AI host models on public cloud.

  • The balance prefers private cloud, hybrid, or on-premise deployments, reflecting ongoing caution around data control, privacy, and outsourcing risks.

Use Cases (583 Applications Reported)

The RBI categorised 583 distinct applications across the surveyed entities:

  • Customer support15.60%

  • Credit underwriting13.70%

  • Sales and marketing11.80%

  • Cybersecurity and fraud detection10.60%

  • Other emerging use cases – internal administration, coding assistants, HR workflows, and compliance automation are rising but not yet mainstream.

This distribution illustrates a preference for low-to-medium risk operational functions rather than core balance-sheet exposures.

Generative AI

Interest in generative AI is widespread but tentative. In the FinTech Department’s sample of 76, 67% of institutions said they were exploring at least one generative use case. Yet these were overwhelmingly internal pilots: knowledge assistants, report drafting, code generation. Customer-facing deployments remain scarce due to unease about data sensitivity, unpredictable outputs, and the absence of clear explainability mechanisms.

Governance And Control Mechanisms

Perhaps the most telling findings relate to safeguards. Adoption often happens without adequate governance:

  • Interpretability tools (e.g., SHAP, LIME): only 15% reported use.

  • Audit logs: 18%.

  • Bias and fairness validation: 35%, and mostly pre-deployment rather than continuous.

  • Human-in-the-loop oversight: 28%.

  • Bias mitigation protocols: 10%.

  • Periodic audits: 14%.

  • Model retraining: 37%, but ad hoc in many cases.

  • Drift monitoring: 21%.

  • Real-time performance monitoring: 14%.

Reading The Numbers

The survey findings point to a sector that is experimenting but not yet institutionalising AI. Adoption is selective, shallow, and uneven across segments. The concentration of activity in larger banks and NBFCs highlights both the opportunity and the risk: systemic players are experimenting at scale without consistent controls, while smaller institutions risk being left behind entirely.

Inclusion, Digital Public Infrastructure And Sector-Specific Models

The report is unequivocal about AI’s role in widening formal finance without diluting prudence. It points to alternate data—utility payments, mobile usage patterns, GST filings and e-commerce behaviour—as credible signals for underwriting thin-file or new-to-credit borrowers, particularly MSMEs and first-time users. This is not an argument for laxity; it is an argument for better signals, especially where bureau history is sparse.

Inclusion, however, is not only about scorecards. The report emphasises multilingual access and low-friction channels that meet users where they are. AI-powered chatbots for guidance and grievance redress, and voice-enabled banking in regional languages for the illiterate or semi-literate, are explicitly flagged as near-term, high-impact levers. The intent is straightforward: reduce the cognitive and linguistic barriers that keep millions from using formal services confidently.

A second plank is the convergence with Digital Public Infrastructure (DPI). India’s rails—Aadhaar, UPI and the Account Aggregator framework—are treated as the substrate on which AI can enable personalisation and real-time decisioning at a population scale. The report is explicit: conversational AI embedded into UPI, KYC strengthened through AI in tandem with Aadhaar, and context-aware service via Account Aggregator are practical upgrades, not distant aspirations. To avoid concentration advantages, the report also moots AI models offered as public goods so that smaller and regional players can participate meaningfully.

On the modelling side, the committee pushes beyond generic LLM enthusiasm and asks a pointed question: Should India develop indigenous, sector-specific foundation models for finance? The rationale is not industrial policy for its own sake; it is risk and fit. A model that does not reflect India’s linguistic and operational diversity risks urban-centric bias and poor performance in real-world Indian contexts. General-purpose models, trained largely on English and Western corpora, will not reliably handle India’s multilingual and domain-specific needs.

Accordingly, the report outlines two practical directions. First, Small Language Models (SLMs): narrow, task-bound models that are faster to train, cheaper to run, and easier to govern, particularly when fine-tuned from open-weight bases for specific financial tasks. Second, “Trinity” models built on Language-Task-Domain combinations—e.g., Marathi + Credit-risk FAQs + MSME finance, or Hindi + Regulatory summarisation + Rural microcredit—to ensure regulatory alignment, multilingual inclusion, and operational relevance while keeping compute budgets realistic. The report notes these systems can be built quickly with moderate resources—a pragmatic route for Indian institutions.

Finally, the report widens the lens to the near-horizon. Autonomous agent patterns (using protocols like MCP and agent-to-agent messaging) could shift finance from task automation to decision automation—for instance, an SME’s agent negotiating with multiple lender-agents for real-time offers and execution. The paper also flags privacy-enhancing technologies and federated learning for collaborative training without raw-data exchange—important for inclusion use cases where data fragmentation and privacy risks otherwise stall progress. 

Barriers And Governance Gaps

The surveys surface a consistent set of impediments that explain why adoption is shallow outside a handful of large institutions. Chief among them are the talent gap, high implementation costs, patchy access to quality training data, limited computing capacity, and legal uncertainty. Smaller players, already stretched on capex and compliance, asked for low-cost, secure environments to experiment before committing to production.

Beyond economics, the risk picture is clear. Institutions flagged data privacy, cybersecurity, governance shortcomings, and reputational exposure as the principal concerns. Many remain wary of pushing advanced models into live workflows because of opacity and unpredictability—and the governance demands that follow. The implication is obvious: the more consequential the decision (credit, fraud, claims), the higher the bar for control and audit.

On internal readiness, the gap is structural. Only about one-third of respondents—mostly large public-sector and private banks—reported any Board-level framework for AI oversight. Only about one-fourth said they have formal processes to mitigate AI-related incidents. In many institutions, AI risks are loosely folded into generic product approval routines rather than being managed through a dedicated risk vertical. Training and staff awareness are thin, limiting the organisation’s ability to handle evolving risks.

Data governance is fragmented. Most entities lack a dedicated policy for training AI models. Key lifecycle functions—data sourcing, preprocessing, bias detection and mitigation, privacy, storage and security—are scattered across IT and cybersecurity policies. Data lineage and traceability systems, essential for accountability and reliable models, are missing in many legacy estates. Access to domain-specific, high-quality structured data remains a persistent pain point.

Even where AI is in use, safeguards are uneven. Of the 127 adopters, only 15% reported using interpretability tools; 18% maintain audit logs; 35% perform bias/fairness validation, mostly at build-time rather than in production. Human-in-the-loop is present in 28%, but bias-mitigation protocols sit at 10%, and regular audits at 14%. Periodic retraining is reported by 37%, drift monitoring by 21%, and real-time performance monitoring by just 14%—figures that underscore why supervisors are pressing for stronger model lifecycle controls.

Capacity building is patchy. A few institutions have launched training programmes, industry partnerships and centres of excellence, but talent remains scarce and efforts are fragmented. Respondents also emphasised the need to raise customer awareness so that AI-enabled services are better understood and trusted at the front line.

Finally, the demand from the industry is explicit: 85% of deep-dive respondents asked for a formal regulatory framework, with guidance on privacy, algorithmic transparency, bias mitigation, use of external LLMs, cross-border data flows, and a proportional, risk-based approach that allows safe innovation while tightening controls where stakes are high. 

Regulatory Trajectory: Proportionality, Outsourcing, Consumer Disclosures

RBI’s stance remains technology-agnostic but expects AI to be governed within the existing lattice of IT, cyber, digital lending and outsourcing rules, with incremental AI-specific clarifications layered on top where needed.

Proportionality (what to expect): the Committee signals a consolidated issuance to stitch AI-specific expectations—disclosures, vendor due diligence on AI risks, and cyber safeguards—into current regulations, rather than creating a separate AI rulebook.

Outsourcing (clarity on scope):

  • If an RE embeds a third-party AI model inside its own process, treat it as internal use—the RE’s standard governance and risk controls apply.

  • If the RE outsources a service and the vendor uses AI to deliver it, that is outsourcing; contracts should explicitly cover AI-specific governance, risk mitigation, accountability and data confidentiality, including subcontractors.

Consumer protection (minimums): customers should know when they are dealing with AI, have a means to challenge AI-led outcomes, and access robust grievance redress. These expectations flow from existing consumer circulars and are to be read as applicable to AI.

Digital lending (auditability): AI-based credit assessments must be auditable, not black boxes; data collection must be minimal and consent-bound, including for DLAs/LSPs.

Cyber/IT (extend controls to AI): apply access control, audit trails, vulnerability assessment and monitoring to AI stacks, mindful of data poisoning and adversarial attacks.

In short: expect a risk-based consolidation of AI expectations across the existing rule set, explicit outsourcing language for vendor-delivered AI services, plain-English disclosures to customers, and auditable model decisions for high-stakes use cases.

Operational Safeguards: Policy, Monitoring, And Incident Reporting

RBI’s framework expects AI to be governed as a first-class risk. That means formal policy, live monitoring, clear fallbacks, and an incident regime that can withstand supervisory scrutiny.

Board-Approved AI Policy. Institutions should maintain a single, actionable policy that: inventories AI use cases and risk-tiers them; fixes roles and accountability up to Board/committee level; codifies the model lifecycle (design, data sourcing, validation, approval, change control, retirement); sets minimum documentation standards; and defines training for senior management through to frontline teams. The policy should also spell out third-party controls (due diligence, SLAs, subcontractor visibility, right to audit) and the cadence for periodic review.

Data And Documentation. Keep an auditable trail of what went into and came out of each model: data sources and legal basis (consent/minimisation), preprocessing steps, versioned training sets, feature lineage, hyperparameters, and inference-time logs where feasible. Retention should align with existing data and consumer regulations.

Pre-Deployment Testing. High-impact models should face structured validation: representativeness checks on datasets; back-testing and challenger comparisons; fairness/bias testing on protected cohorts; stability tests across segments and time; and adverse scenario tests (including attacks such as prompt injection, data poisoning, adversarial inputs, inversion/distillation where relevant). Approval gates and sign-offs should be recorded.

Production Monitoring. Treat AI as “always in observation”:

  • Performance and error-rate tracking with thresholds for alerts and human review.

  • Drift detection on data and outcomes; defined triggers for retraining or rollback.

  • Continuous fairness checks where decisions affect customer access, pricing, or claims.

  • Access controls, audit trails and tamper-evident logs for models and data.

  • Change management for any update to data, code, thresholds, or prompts—including roll-back plans.

Human-In-The-Loop And Explainability. For high-stakes calls (credit, claims, fraud flags, adverse onboarding outcomes), ensure a human override path and an explanation that can be shown to customers and auditors. Record when and why overrides occur.

Business Continuity For AI. Define safe-fail modes: a kill-switch, degraded service (e.g., revert to prior approved model or rules), and manual operations where required. Map these to specific processes (payments, lending, onboarding) so continuity steps are executable under time pressure.

Vendor Oversight (When AI Is In The Service Chain). Contracts should name AI-specific obligations: model governance standards, data segregation and confidentiality, geo/sovereignty constraints, transparency on sub-processors, audit rights, security posture, and incident notification timelines with evidence packs. Where a third-party model is embedded inside your own process, apply your internal controls as if it were built in-house.

Customer Safeguards. Provide plain-English disclosure when an interaction or decision is AI-enabled, outline how customers can contest outcomes, and route challenges to trained staff. Keep redress timelines and decision records auditable.

Incident Reporting (Annexure Lens). Prepare to log and report AI incidents using a consistent template. At minimum capture: use case and model details; trigger and time of detection; impacted customers/systems/financials; severity; root cause; immediate containment; longer-term remediation and prevention; and named contacts. Link incident thresholds to your monitoring triggers and BCP so escalation is automatic rather than ad hoc.

Enablers: Innovation Sandbox And Sector Collaboration

The report does not view responsible AI as a compliance burden alone; it proposes concrete enablers to help institutions adopt safely and at speed.

AI Innovation Sandbox. A supervised, time-bound environment where banks, NBFCs and fintech partners can test AI use cases with real-world constraints and clear guardrails. The intent is to de-risk early pilots, surface model and data issues before scale, and document learnings in a format that can be audited and reused.

Shared Infrastructure And Public Goods. Sector access to curated datasets, evaluation suites, and compute on fair terms—especially for smaller and regional players. The emphasis is on domain-relevant benchmarks (credit, fraud, AML, KYC) and lightweight, explainable models that can run economically and be governed by existing risk functions.

Sector-Specific Models And Tooling. Practical focus on small language models and narrow task models tuned to Indian finance (languages, products, processes). Tooling includes bias and drift tests, red-team playbooks for adversarial inputs, and out-of-the-box explainers suitable for customer-facing decisions.

Standard Templates And Policy Kits. Model cards, data lineage registers, change-control logs, and incident report formats that align with supervisory expectations. These reduce time to compliance and create comparable evidence across institutions.

Capacity And Knowledge-Sharing. Board and senior management briefings, communities of practice for CRO/CTO teams, and joint exercises on model failures and recovery. The goal is consistent judgement across firms on when to escalate, when to roll back, and how to evidence decisions.

Vendor And Outsourcing Hygiene. Clearer procurement language for AI components—governance standards, transparency on sub-processors, audit rights, geo/sovereignty constraints, and incident-notification obligations—so external capabilities can be used without importing opaque risks.

Alignment With National AI Safety Efforts. Testing, assurance, and benchmarking to be interoperable with the emerging national safety and standards ecosystem, so results from one setting can inform supervisory reviews across the sector.

How AuthBridge Helps BFSI Align With FREE-AI

RBI’s framework sets clear expectations: evidence, accountability, explainability, and recoverability. AuthBridge’s stack lines up well against that bar, helping institutions shift from pilots to governed production without losing speed.

What The Framework Expects vs What You Can Operationalise With AuthBridge

FREE-AI Expectation

What BFSI Needs In Practice

How AuthBridge Helps

Clear governance and auditability

A single source of truth for AI/KYC decisions; model/use-case inventory; change logs; evidence on tap for internal audit and supervisory review

Board-ready policy and register templates; decision records with time-stamped artefacts; exportable audit packs across KYC, onboarding and screening flows

Explainable outcomes for high-stakes calls

Human-review paths, reasons you can show a customer or examiner, and an override trail

Decision explainers for onboarding flags, AML hits and risk scores; maker-checker workflows; override capture with rationale

Data minimisation and consent

Verifiable consent, least-data processing, and traceable lineage from source to decision

Consent capture embedded in Video-KYC and digital forms; field-level lineage and retention controls aligned to your policy

Continuous monitoring and bias/drift checks

Live quality gates, alerting, retraining triggers, and back-testing

Performance dashboards, drift alerts, threshold tuning; challenger vs champion comparisons where applicable

Resilience and safe-fail

Fallbacks when models or sources misbehave; continuity during outages

Kill-switch to revert to approved rulesets; degraded modes and manual paths for onboarding and verification

Outsourcing hygiene

Contracts that name AI obligations; visibility into sub-processors; audit rights

Standard clauses, evidence packs, and vendor reporting formats that match RBI’s emphasis on accountability

Consumer safeguards

Disclosure when AI is in play; channels to contest outcomes; fast redress

Plain-English notices in flows; case escalation to trained reviewers; decision journals to support responses

Conclusion

The RBI’s FREE-AI framework marks a decisive shift in how artificial intelligence will be viewed in Indian finance: not as an optional add-on but as a regulated capability that demands the same rigour as credit, capital or liquidity management. For BFSI institutions, the task is twofold—embrace the efficiency and reach AI enables, while embedding the safeguards that preserve trust and systemic stability. Those that move early will not only stay compliant but will also earn the confidence of customers and regulators alike. With AuthBridge’s AI-driven verification, diligence and compliance solutions, the sector can operationalise these expectations today—turning regulatory alignment into a competitive advantage.

Vendor Management Software/Platform best

Top 9 Vendor Management Platforms & How To Choose One

Behind every successful enterprise lies a network of suppliers, partners, and contractors. Yet, the very relationships that power growth also expose businesses to risks like financial, reputational, and regulatory. A weak link in a vendor chain can stall operations, trigger compliance breaches, or worse, compromise trust with customers.

This is why Vendor Management Platforms (VMPs) have become central to modern business. No longer just procurement add-ons, these platforms now sit at the heart of governance, enabling companies to verify vendors, track performance, and maintain compliance without slowing down day-to-day business.

In this article, we’ll explore what a vendor management platform is, how to choose one, and the Top 9 vendor management platforms.

What Is A Vendor Management Platform?

A Vendor Management Platform is a software system that governs the lifecycle of a third-party relationship. It begins with onboarding, capturing company details, verifying statutory IDs, and collecting compliance documents. It extends into contract management, risk checks, ongoing performance monitoring, and eventually, vendor renewal or exit.

The logic is simple: without a central system, vendor management becomes fragmented, files live in inboxes, risk checks are delayed, and compliance officers spend weeks preparing for audits. A VMP consolidates these steps into a single, traceable workflow.

But the best platforms go further. They integrate with ERP systems like SAP and Oracle, link to identity and SSO tools such as Azure AD, plug into e-signature solutions for faster contracting, and feed data into BI dashboards for strategic decision-making. The outcome is not only efficiency but confidence that every vendor is who they claim to be, and that every risk is being monitored.

How To Choose The Right Vendor Management Platform

The selection of a VMP should never be about chasing the most features. It should be about aligning the tool with your business model, your regulatory environment, and your technology ecosystem.

Key considerations include:

  • Regulatory fit: Does the platform understand your compliance needs? For instance, an Indian bank must be able to verify the GSTIN, PAN, and Aadhaar. A European subsidiary, on the other hand, will prioritise GDPR compliance.

  • Workflow flexibility: Can non-technical teams adjust forms, approval paths, or risk scoring without waiting for IT? Agility here often determines adoption.

  • Integration readiness: How well does the system talk to your ERP, finance, or identity stack? Poor integrations often derail the promise of automation.

  • Security credentials: Look for SOC 2 and ISO certifications, clear data retention policies, and alignment with India’s DPDP Act alongside global standards.

  • Scalability: Can it handle thousands of vendors as easily as it handles hundreds? Growth should not break the system.

  • True cost of ownership: Beyond licence fees, factor in usage costs for verifications, onboarding volumes, and support.

Ultimately, the right VMP is one that makes life easier for your compliance team while giving procurement and finance leaders the data they need to make sharper decisions.

Top 9 Vendor Management Platforms

1. AuthBridge

If vendor risk is one of the biggest challenges facing Indian enterprises today, AuthBridge is one of the few platforms built specifically to address it. While global suites tend to assume uniform regulatory landscapes, AuthBridge recognises the complexity of operating in India, with its mix of GST registrations, Udyog Aadhaar numbers, and sector-specific rules.

Why AuthBridge Leads:

  • Digital-first onboarding: Vendors can be onboarded in hours rather than weeks, with automated collection of GSTIN, Udyog Aadhaar, PAN, and bank verification.

  • Comprehensive due diligence: From financial health to adverse media screening, AuthBridge ensures that no red flag is missed.

  • Seamless integrations: Compatible with ERP systems like SAP, Oracle, Tally, and Microsoft Dynamics, ensuring clean financial workflows.

  • Compliance at its core: SOC 2 Type 2 and ISO certifications, with design principles that align with the DPDP Act.

  • Performance monitoring: Tools to track SLAs and vendor scorecards, ensuring relationships are measured and improved over time.

Best suited for: Regulated industries such as BFSI, telecom, and healthcare, as well as multinationals expanding into India. AuthBridge brings credibility and speed, making it an invaluable partner where compliance cannot be compromised.

2. SAP Ariba

SAP Ariba remains one of the most recognised names in procurement and vendor management. It offers a vast supplier network, contract management, risk analysis, and integration with SAP ERP. Its strength lies in scale, perfect for enterprises running complex, global operations.

Best suited for: Large enterprises that want procurement, vendor risk, and contract management deeply integrated with their SAP environment.

3. Coupa

Coupa combines spend management with supplier oversight. Its vendor management capabilities allow businesses to monitor supplier performance while gaining visibility into costs. With strong analytics, it appeals to CFO-led organisations that demand transparency.

Best suited for: Enterprises seeking tighter control over spend alongside vendor risk insights.

4. GEP SMART

A unified procurement platform, GEP SMART offers sourcing, contract management, and supplier collaboration. Its cloud-native design makes it accessible, while its analytics help procurement leaders make data-led decisions.

Best suited for: Organisations looking for a single platform to manage sourcing and vendor performance in one place.

5. Jaggaer

Jaggaer has long been associated with vendor risk and supplier performance. Its platform allows for detailed supplier assessments and integrates well into global procurement processes.

Best suited for: Organisations with global supply chains that require rigorous vendor assessments and visibility across categories.

6. Oracle Procurement Cloud

Oracle’s procurement suite includes strong vendor onboarding, contract management, and compliance features. Its tight integration with Oracle ERP is the obvious advantage for enterprises already invested in Oracle’s ecosystem.

Best suited for: Oracle ERP customers seeking to extend their stack into vendor management without introducing new vendors.

7. Zycus

Zycus, with its AI-driven “Merlin” suite, brings automation to supplier management, contract analysis, and risk monitoring. It has carved a reputation for balancing usability with intelligence.

Best suited for: Enterprises that want a mix of automation and AI-powered insights across procurement and vendor management.

8. Kissflow Procurement Cloud

Kissflow offers no-code procurement and vendor management workflows, enabling rapid setup and easy adoption. Its vendor portals are simple, making it attractive for mid-sized firms that value agility.

Best suited for: Mid-market firms that want to digitise vendor management quickly without heavy IT dependence.

9. Tipalti

Tipalti approaches vendor management through the lens of payables. Its strength is in onboarding suppliers globally, managing tax/KYC compliance, and automating payments. For finance leaders, it reduces the friction of global payments while maintaining compliance.

Best suited for: Finance-led teams dealing with a large volume of international supplier payments.

Closing Thoughts

Vendor management is not just about reducing cost, but also about building trust, ensuring compliance, and maintaining resilience. The right platform is the one that helps your business strike that balance. Among the many choices, AuthBridge stands out not simply for its technology, but for its understanding of the Indian market and its ability to combine compliance rigour with business agility.

Motor vehicles aggregator guidelines 2025

Motor Vehicles Aggregator Guidelines 2025: All You Need To Know

Introduction To The Motor Vehicles Aggregator Guidelines 2025

The Ministry of Road, Transport and Highways, in July 2025, introduced the new Motor Vehicle Aggregator Guidelines 2025, providing much-needed updates to the regulations for vehicle aggregators in India. These guidelines are designed to govern the operations of vehicle aggregators, including ride-hailing platforms, food delivery services, and operators of two-wheeler and four-wheeler vehicles. If you are from the ride-hailing/ride-sharing industry or want to venture into this space, here is all you need to know about these guidelines.

Indian DL Frauds

In 2020, MoRTH first introduced the Motor Vehicles Aggregator Guidelines (MVAG) to provide a regulatory structure for India’s fast-growing shared mobility industry. With increased demand for more diverse and flexible mobility options, including electric vehicles (EVs), auto-rickshaws, and bike-sharing systems, the 2025 guidelines were updated to ensure they align with the latest trends in technology and consumer preferences.

Key Highlights Of The 2025 Motor Vehicle Aggregator Guidelines:

  1. Adaptation to Industry Evolution: Reflects significant developments in the shared mobility ecosystem, including introducing electric vehicles, two-wheeler services, and environmentally-friendly transport solutions.
  2. Focus on Safety and Welfare: Prioritises the safety of passengers and the welfare of drivers, ensuring protection for both while enabling seamless mobility.
  3. Sustainability Initiatives: Encourage the transition to electric vehicles (EVs), contributing to a greener mobility solution and reducing carbon footprints.
  4. State-Level Adaptation: States have been given three months to implement these guidelines, allowing room for local adaptations where needed.

Important Definitions Under The Motor Vehicle Aggregator Guidelines 2025

Aggregator

An aggregator is any entity providing a digital platform for connecting passengers and vehicles. Through a mobile app, these platforms allow passengers to book vehicles, whether for ride-hailing, food delivery, or other services involving motor vehicles.

App

App refers to the digital application developed and maintained by the aggregator. This platform is the interface through which passengers book rides, and drivers can offer their services.

Fare

Fare refers to the total amount payable by a passenger for availing services through the aggregator’s app. This includes the cost of tolls, taxes, parking fees, and any additional charges as specified in the agreement between the passenger and the aggregator.

Driver Fare

The Driver Fare is the portion of the total fare the driver receives for services rendered. It includes all costs, such as tolls and parking fees, that the driver incurs while providing the service.

Dynamic Pricing

Dynamic pricing refers to the adjustment of fares based on demand and supply. When ride demand exceeds supply (e.g., during peak hours), the pricing algorithm may increase the fare. However, the maximum dynamic pricing cannot exceed two times the base fare, ensuring some level of price control and fairness.

Induction Training Program

An Induction Training Program is a mandatory training that all drivers must undergo before being onboarded by the aggregator. The program includes training on:

  • How to use the app.
  • Key traffic regulations.
  • First responder training for emergencies (such as road accidents).
  • Sensitivity training, including gender sensitivity and Divyangjan (persons with disabilities) sensitivity.

Additional Key Definitions:

  • Licence: A license issued to the aggregator by the competent authority under Section 93 of the Motor Vehicles Act, 1988.
  • Security Deposit: The amount the aggregator must provide to ensure compliance with the guidelines may be a bank guarantee or an insurance surety bond.
  • Grievance Officer: The officer appointed by the aggregator to address any complaints or grievances raised by passengers or drivers.
  • Onboarding: The process of registering drivers and their vehicles on the digital platform provided by the aggregator.
  • Off-boarding: Removing drivers and their vehicles from the aggregator’s platform.

Applicability Of The Motor Vehicle Aggregator Guidelines 2025

The Motor Vehicle Aggregator Guidelines 2025 apply to all aggregators operating in India. The following section outlines the scope and exclusions of these guidelines.

To whom do the MVA 2025 guidelines apply?

These guidelines apply to any aggregator operating within a state that:

  • Offers a platform for connecting drivers with passengers for ride-hailing or delivery services.
  • Aggregates two-wheelers, four-wheelers, auto-rickshaws, or any vehicle offering mobility or delivery services.

Aggregators must comply with these guidelines to operate legally and maintain a valid license issued by the state Competent Authority.

Entities Not Covered Under The Motor Vehicle Aggregator Guidelines 2025

Certain entities are excluded from these guidelines:

  1. Entities providing interoperable networks: These businesses facilitate networking among licensed aggregators but do not directly onboard drivers or vehicles onto their platform. They do not perform functions like fare management, driver-passenger interactions, or vehicle registrations.
  2. Public transport ticket aggregators: Businesses selling tickets for public service vehicles (like buses or trains) are not subject to these regulations.

Key Points to Note:

  • The guidelines apply to all types of aggregated motor vehicles, including but not limited to ride-sharing and food delivery services.
  • State Governments can adopt additional provisions, provided they align with the central framework.

Designated Portal By The Central Government

Under the Motor Vehicle Aggregator Guidelines 2025, the Central Government is tasked with developing and designating a single-window portal for the following purposes:

  • Granting and renewing licenses for aggregators.
  • Processing application fees, license fees, and security deposits required for operation.
  • Allowing real-time updates of the aggregator’s compliance status and license validity.

This centralised portal will streamline the licensing process, making it easier for aggregators to apply for and renew their licenses, pay fees, and stay updated on their compliance status. Once operational, this portal will simplify state-level processes by providing a single, unified access point for aggregators to meet regulatory requirements.

Eligibility For Obtaining A Motor Vehicle Aggregator Licence

Under the Motor Vehicle Aggregator Guidelines 2025, the eligibility criteria for obtaining a licence are laid out to ensure that only qualified and capable entities can operate as aggregators. Here are the specific and detailed eligibility requirements:

1. Legal Entity Requirement

  • The applicant must be a legal entity registered as one of the following:
    • A company incorporated under the Companies Act, 2013.
    • Limited Liability Partnership (LLP) or Cooperative Society formed under applicable laws.
    • A partnership firm, provided it meets the compliance criteria under relevant laws.

2. Operational Compliance

Aggregators must meet operational standards outlined in the guidelines:

  • They must ensure all vehicles they manage adhere to the Motor Vehicles Act, 1988 and Central Motor Vehicles Rules.
  • Vehicle roadworthiness should be checked via a fitness certificate issued by the Regional Transport Office (RTO).
  • The aggregator must have a functioning app that is compliant with data privacy and cybersecurity standards under the Information Technology Act, 2000.
  • Vehicles must have GPS tracking devices, panic buttons, and emergency contact systems integrated into the app for real-time vehicle tracking.

3. Financial Standing

  • The applicant must show sufficient financial standing to operate at scale. This includes:
    • Proof of Financial Capability: Aggregators must submit financial statements or other documents showing their ability to cover operational costs, such as driver welfare, vehicle maintenance, and insurance.
    • Net Worth Requirements: Depending on the scale of operations (number of vehicles), the financial capacity must be sufficient to cover security deposits and operational expenses.

4. Fleet Size and Coverage

  • To be eligible for a licence, the aggregator must demonstrate its capacity to manage a minimum fleet size (this varies by state). This includes:
    • Two-wheeler aggregators must manage at least 50 vehicles to be eligible for a licence.
    • Four-wheeler aggregators must manage at least 100 vehicles.
    • Aggregators must provide a breakdown of the types of vehicles they intend to operate (e.g., electric cars, two-wheelers, four-wheelers).

5. Compliance with Passenger Safety Standards

  • The aggregator must ensure the following safety measures are in place:
    • Vehicle Location Tracking Devices: Vehicles must have real-time tracking systems connected to the aggregator’s operations control room.
    • Panic Button: All vehicles must have a functioning panic button, which must be easily accessible by both the driver and the passenger and linked to emergency services.
    • First-Aid Kit: Each vehicle must carry a basic first-aid kit.
    • Insurance: Vehicles must be insured with a third-party liability policy and driver protection insurance.

6. Data Protection and Cybersecurity

  • The aggregator must ensure that all user data collected via the app complies with the Digital Personal Data Protection Act, 2023. This includes:
    • Encrypted communication for sensitive passenger and driver data.
    • Clear privacy policies that ensure users are aware of data collection practices.
    • Cybersecurity measures are used to safeguard against data breaches and ensure secure transactions.

7. No Previous Violation or Cancellation of Licence

  • The applicant must not have had its licence revoked or cancelled within the last 12 months due to violations of the previous guidelines or regulatory non-compliance.
  • Disciplinary Actions: The aggregator’s compliance record is reviewed, and any penalties or previous infractions must be disclosed. Repeated violations may disqualify the applicant from obtaining a new licence.

8. Driver Welfare and Compliance

Aggregators must demonstrate that they have a robust driver welfare program that includes:

  • Health Insurance: Aggregators must provide health insurance to drivers, with a minimum coverage of ₹5 lakh per driver.
  • Training Program: All drivers must complete an Induction Training Program before being onboarded, which must cover:
    • Traffic rules and regulations.
    • Safety protocols for emergencies.
    • Gender sensitivity and disability awareness are essential to ensure inclusive service for all passengers.
  • Driver Background Verification: Aggregators must conduct thorough background checks, including:

9. Technological Capacity

  • The aggregator must have the necessary technological infrastructure to:
    • Process online payments securely.
    • Offer ride booking and fare management through a fully functional app.
    • Ensure real-time monitoring of trips for safety and route optimisation.
    • Provide customer support and grievance redressal through a dedicated system.

10. Environmental Compliance

  • Aggregators must integrate environmentally-friendly vehicles into their fleet, particularly electric vehicles (EVs), as part of the government’s push for sustainability. The guidelines specify that:
    • Aggregators should transition to EVs and green vehicles as part of the fleet, per state-specific EV policies.

Application For Grant Or Renewal Of Licence And Matters Connected Therewith

Grant Of Licence

The application for a new licence as a motor vehicle aggregator must be submitted on the designated portal (once operational). The application includes several essential components, as outlined below:

  1. Application Details:
    • Form I must be submitted by the aggregator, including key details like:
      • Business information (name of the aggregator, registered address, etc.)
      • Number of vehicles proposed for operation.
      • Details of key personnel in the company.
      • Details of branch offices (if applicable).
      • Certification of the company’s legal standing, such as a certificate of incorporation under the Companies Act or equivalent for a limited liability partnership or cooperative society.
  2. Required Fees:
    • Application Fee: A fee set by the respective State Government must be paid online during the application process.
    • Security Deposit: Aggregators must submit a security deposit, which will be held to guarantee compliance with the regulations. The amount of the deposit depends on the fleet size and type:
      • Up to 100 vehicles: ₹10,00,000
      • Up to 1000 vehicles: ₹25,00,000
      • More than 1000 vehicles: ₹50,00,000
  3. Application Review:
    • The state’s competent authority will review the application within 90 days of submission. The authority will check for compliance with all the eligibility conditions specified in the guidelines, including fulfilling the application requirements (details, fees, etc.).
    • If the Competent Authority finds the application incomplete or fails to meet requirements, the application may be rejected. A formal hearing will address the reasons for rejection, and the applicant will be allowed to address the deficiencies.
  4. Issuance of Licence:
    • Suppose the Competent Authority is satisfied with the application and all the necessary conditions have been met. In that case, a licence will be issued within 15 days after paying the required security deposit and license fee.
    • The licence is issued for five years and is valid across the entire territorial jurisdiction of the state where the licence is granted.

Renewal of Licence

Licences issued to aggregators are valid for five years. To maintain their operations, aggregators must apply for their licence renewal. Here’s how the process works:

  1. Application for Renewal:
    • The renewal application must be made at least 90 days before the current licence expires. The renewal application is made using Form II.
    • The renewal application must include:
      • Provide proof of compliance with the guidelines from the previous period.
      • Records of any penalties or punitive actions the Competent Authority took during the licence period.
  2. Review and Renewal:
    • The Competent Authority will review the application, focusing on the aggregator’s compliance with the guidelines and any previous infractions.
    • If the aggregator has met all conditions and has not violated key regulations, the licence will be renewed for another five years.
    • Renewal Fee: The renewal fee is ₹25,000 as specified in the guidelines.
  3. Failure to Renew:
    • If the application for renewal does not meet the renewal conditions or if the aggregator has failed to comply with the guidelines during the initial license period, the Competent Authority may deny the renewal and require the aggregator to apply for a new license.

Key Points For Aggregators To Remember:

  • One Licence per Aggregator: Aggregators need only one licence for all types of vehicles they operate (e.g., two-wheelers, four-wheelers, electric cars, etc.).
  • Timely Application: Applications for new licences and renewals must be made on time to avoid disruptions in operations.
  • Hearing and Rejection: In case of discrepancies or incomplete applications, the Competent Authority will conduct a hearing and provide the aggregator an opportunity to address the issues.

Important Timelines:

  • 90 Days: This is for reviewing new applications and renewal applications.
  • 15 Days: The license will be issued after paying the security deposit and license fee.
  • 90 Days: Period for State Governments to process applications for granting a new licence.

Obligations Of Aggregators Under The 2025 Motor Vehicles Aggregator Guidelines

The Motor Vehicle Aggregator Guidelines 2025 impose specific obligations on aggregators to ensure passenger safety, driver welfare, vehicle compliance, and operational transparency. These obligations are essential for maintaining legal and ethical standards within the shared mobility ecosystem.

Passenger Safety and Driver Welfare

Aggregators must ensure that all vehicles have real-time GPS tracking systems and a panic button, essential for passenger safety. This tracking system must be connected to the aggregator’s control room to allow for real-time monitoring of vehicles. In addition, aggregators are responsible for ensuring that drivers undergo mandatory Induction Training Programs, which include safety protocols, first-response procedures, and gender and disability sensitivity training. Aggregators must also provide their drivers with adequate health and accident insurance, with minimum coverage of ₹5 lakh and ₹10 lakh, respectively.

Vehicle Compliance

All vehicles operated under an aggregator’s platform must meet stringent safety standards. This includes possessing valid fitness certificates from the Regional Transport Office (RTO) and Pollution Under Control (PUC) certificates. Aggregators must also ensure that third-party and comprehensive insurance policies cover all vehicles. To comply with government mandates on sustainability, aggregators are encouraged to transition their fleet to electric vehicles (EVs), which will become a progressively larger part of their fleets over time.

Grievance Redressal and Reporting

Aggregators must establish a grievance redressal mechanism, appointing a dedicated officer to resolve complaints within 15 working days. They must also submit periodic reports on their fleet, driver compliance, and accident records to the Competent Authority, which will conduct periodic inspections to ensure adherence to the guidelines.

Penalties For Non-Compliance With MVAG 2025

The Motor Vehicle Aggregator Guidelines 2025 outline penalties for aggregators who fail to comply with the established regulations. These penalties are designed to ensure that aggregators operate within the legal framework and maintain high safety, transparency, and operational integrity standards.

Types of Violations and Penalties

Aggregators found in violation of any key requirements, such as vehicle compliance, driver welfare, data protection, or operational safety, may face the following penalties:

  • Monetary Fines: Penalties range from ₹1 lakh to ₹1 crore, depending on the severity of the violation. This can include violations related to the failure to maintain proper insurance, driver verification, or safety equipment.
  • Suspension of Licence: In case of repeated non-compliance or serious violations, the Competent Authority may suspend the aggregator’s licence until corrective actions are taken.
  • Revocation of Licence: The aggregator’s licence may be permanently revoked for continuous or severe violations, barring them from operating in the state.

Obligations For Aggregators Regarding Data Collection And Privacy

Data Protection and Security

Aggregators must comply with data protection regulations under the Digital Personal Data Protection Act, 2023. They are required to:

  • Collect minimal data to provide services, including only essential personal information for drivers and passengers.
  • Store data securely: All personal and transaction data must be encrypted and stored on secure servers. Aggregators must implement cybersecurity measures to prevent data breaches.
  • Privacy Policy: Aggregators must maintain a clear privacy policy outlining the types of data collected, collection purposes, and user rights.

User Consent

Before collecting data, aggregators must obtain explicit consent from users (drivers and passengers) via the app interface. This consent should include:

  • Informed consent regarding the collection, use, and sharing of personal data.
  • Precise opt-in mechanisms for users to agree to data collection policies, including location data for ride tracking.

Data Sharing and Third Parties

Aggregators must ensure that user data is not shared with third parties without explicit consent unless required by law. Any data shared must be:

  • Limited to what is necessary for the third party to perform its functions (e.g., insurance verification, payment processing).
  • Monitored: Aggregators are responsible for ensuring that third-party service providers comply with data protection standards.

Inspection And Monitoring Of Aggregators’ Operations

Periodic Inspections

To ensure compliance with the Motor Vehicle Aggregator Guidelines 2025, aggregators will be subject to periodic inspections by the Competent Authority. These inspections are aimed at verifying:

  • Vehicle compliance with safety and emission standards.
  • Driver welfare measures include insurance, training, and background checks.
  • Data security and privacy compliance.

Surprise Audits

The Competent Authority may conduct surprise audits without prior notice to ensure that aggregators adhere to the regulatory standards. These audits may include:

  • On-site checks of vehicles and driver documentation.
  • App reviews to ensure compliance with data protection laws and operational transparency.

Monitoring of Operational Data

Aggregators must provide the Competent Authority with access to real-time operational data, which includes:

  • Ride data (e.g., vehicle locations, ride duration).
  • Financial transactions (e.g., fare collection, commissions).
  • Accident and incident reports.
    This data will be used to monitor aggregator operations and compliance continuously.

Non-Compliance Penalties

If an aggregator fails an inspection or audit, the Competent Authority may impose:

  • Fines are based on the severity of the violation.
  • Suspension of operations until corrective measures are taken.
  • Revocation of the licence in case of repeated or severe non-compliance.

Stay Compliant With The 2025 Motor Vehicle Aggregator Guidelines With Authbridge

Compliance with the Motor Vehicle Aggregator Guidelines 2025 is important for ensuring operational and legal adherence. AuthBridge, a leader in background verification, KYC solutions, and end-to-end third-party risk management services, offers an extensive suite of AI-driven services that effortlessly help aggregators meet regulatory requirements. From real-time driver verification and health assessments to vehicle compliance checks (RC, PUC, insurance), AuthBridge streamlines every step of the compliance process. Their automated solutions, such as AML screening, negative due diligence, and data security tools, ensure that aggregators maintain the highest safety, security, and transparency standards, protecting drivers and passengers while staying aligned with the latest legal frameworks.

Leveraging AuthBridge’s innovative platforms, such as OnboardX and iBRIDGE, aggregators can comply with KYC, data privacy, and grievance redressal regulations and significantly enhance operational efficiency. Real-time monitoring, automated reporting, and integrated grievance handling ensure businesses stay ahead of compliance requirements, reduce risks, and foster trust with their customers and regulatory authorities. AuthBridge has successfully helped some of the top ride-hailing platforms and food delivery services in India by providing solutions to reduce manual effort, improve compliance accuracy, and build a safer, more transparent mobility ecosystem.

Conclusion

As the Motor Vehicle Aggregator Guidelines 2025 shape shared mobility space in India, compliance with these laws is necessary for businesses looking to grow. By leveraging AuthBridge’s comprehensive suite of solutions, aggregators can effortlessly navigate regulatory challenges, ensuring complete adherence to the guidelines. From seamless driver background checks and vehicle compliance verifications to robust data protection and grievance redressal systems, AuthBridge empowers businesses to stay compliant while enhancing operational efficiency. With the expertise and technology AuthBridge provides, aggregators can focus on scaling their operations confidently, knowing they are meeting the highest safety, transparency, and legal compliance standards.

VRM Authbridge

Top 7 Vendor Risk Management Solutions & Tools

As third-party vendors become an increasingly important part of supply chains, service delivery, and technology stacks, Vendor Risk Management (VRM) becomes an essential process for businesses today. As organisations rely on external vendors for products, services, and technology, the potential risks that come with these relationships must be carefully managed. In this blog, we’ll dive into the importance of Vendor Risk Management, how to choose the right VRM tool, and explore the top 7 Vendor Risk Management tools.

What Is Vendor Risk Management (VRM)?

Vendor Risk Management is the process of identifying, assessing, and mitigating the risks associated with third-party vendors or suppliers. These vendors might provide critical services, software, or products to your organisation, but they can also introduce risks if their operations, systems, or processes are not up to standard.

These vendor risks can include security vulnerabilities, compliance failures, operational inefficiencies, and financial instability, which could ultimately lead to reputational damage, regulatory penalties, or financial loss. As businesses increasingly depend on third-party vendors, managing these risks proactively is more important than ever.

Effective VRM not only helps businesses mitigate the risks posed by external partners but also ensures compliance with industry regulations, protects sensitive data, and safeguards the overall business strategy.

How To Choose A Vendor Risk Management Tool?

Selecting the right Vendor Risk Management tool is highly important to effectively managing your third-party risks. To ensure that the solution you choose aligns with your business’s risk management objectives, consider the following factors:

  1. Risk Identification and Assessment: Does the tool help you identify and assess a broad range of risks, including cybersecurity risks, compliance failures, operational disruptions, and financial stability?
  2. Automation and Reporting: Look for tools that automate the risk assessment process, reduce manual effort, and provide insightful reports and analytics to help you make informed decisions.
  3. Integration Capabilities: The VRM tool should integrate seamlessly with your existing systems, such as procurement, compliance, and security platforms, to centralise your risk management efforts.
  4. Scalability: As your business grows, so should your VRM tool. Ensure the platform can scale to accommodate an increasing number of vendors and more complex risk management needs.
  5. Compliance Management: A good VRM tool should assist with ensuring that your vendors comply with industry standards and regulatory requirements. This is especially critical for industries like finance, healthcare, and technology.
  6. User Experience: The platform should be easy to navigate, with an intuitive user interface that makes it simple for teams to manage vendor risk assessments and monitor vendor performance.

7 Best Vendor Risk Management Tools

Based on these criteria, we’ve compiled a list of the top 7 Vendor Risk Management tools (in no particular order) that businesses can leverage to streamline their third-party risk management strategies.

1. AuthBridge: Third-Party Risk Management Solution

AuthBridge is one of the leading providers of comprehensive Vendor Risk Management solutions in India. With a robust background verification process and a focus on compliance and security, AuthBridge is designed to help businesses identify, assess, and mitigate risks associated with third-party vendors before they become problematic.

Key Features and Offerings

  • Comprehensive Vendor Risk Assessment: AuthBridge offers a thorough vendor due diligence process, covering various risk factors such as financial health, compliance status, security practices, and past performance.
  • Real-Time Risk Monitoring: AuthBridge provides continuous monitoring of vendors to ensure that any emerging risks are flagged immediately, helping businesses stay proactive in managing vendor relationships.
  • Regulatory Compliance Support: AuthBridge ensures vendors meet critical regulatory requirements like KYC (Know Your Customer), AML (Anti-Money Laundering), and data protection laws, helping your business avoid compliance risks.
  • Advanced Risk Scoring and Analytics: The platform allows businesses to evaluate vendors based on risk scores, derived from in-depth assessments of key risk indicators. Dashboards provide easy-to-understand insights that help in decision-making.
  • Customised Vendor Risk Solutions: Whether you need financial checks, criminal background screenings, or business health evaluations, AuthBridge tailors its services to suit the specific needs of your organisation.

They stand out as one of the top Vendor Risk Management tools because of their all-encompassing approach to vendor risk. Its detailed due diligence process, continuous monitoring, and regulatory compliance features ensure that businesses mitigate third-party risks effectively and maintain a secure business ecosystem.

2. UpGuard

UpGuard provides cybersecurity ratings, security assessment questionnaires, and threat intelligence capabilities to give businesses a full view of their risk surface. By using UpGuard, organisations can evaluate and continuously monitor their vendors’ security practices and identify vulnerabilities that could pose potential risks.

3. OneTrust

OneTrust’s Vendor Risk Management solution helps businesses automate vendor risk assessments, monitor ongoing compliance, and manage incidents. The platform integrates seamlessly with other OneTrust offerings to provide a complete compliance management solution, making it easier to mitigate vendor-related risks.

4. LogicGate

LogicGate helps businesses manage third-party risks with its configurable platform that enables customised workflows, risk scoring, compliance tracking, and vendor performance monitoring. This flexibility allows organisations to tailor the system to their unique needs, ensuring an optimal risk management strategy.

5. Prevalent

Prevalent offers a complete vendor risk management solution that includes automated vendor onboarding, continuous monitoring, risk assessments, and remediation tracking. This comprehensive platform helps businesses mitigate risks, ensuring that third-party relationships are secure and compliant.

6. Vanta

Vanta focuses on AI-powered security reviews, continuous vendor monitoring, and proactive risk management. Vanta enables organisations to automatically detect and evaluate potential risks associated with their third-party vendors and take immediate action when necessary.

7. Panorays

Panorays automates the security risk assessments of vendors and provides continuous monitoring to ensure vendors comply with the necessary security protocols. The platform delivers actionable insights and recommendations to mitigate security risks and ensure that vendors are securely integrated into the organisation’s ecosystem.

Conclusion

Effective Vendor Risk Management is crucial for businesses looking to secure their operations while working with third-party vendors. The tools listed above can help businesses mitigate the risks associated with vendor relationships by offering a variety of features, including continuous monitoring, regulatory compliance support, and real-time risk assessments.

Tenant Verification in Co-living space

India’s Co-living Boom & The Need For Tenant Verification

If you’ve landed on this page, you’re likely one of these people:

  1. A co-living owner anxious about new laws and eager to scale safely
  2. An aspiring tenant (a student, working professional, or single woman), trying to explore the best accommodation options and find a new home in the city that’s both stylish and secure.
  3. Or maybe you’re an investor peering into the co-living boom, keen to bet on spaces that won’t collapse under legal or safety pressure.

Co-Living Has Now Gotten Mainstream

Walk through Bengaluru’s HSR Layout, Gurugram’s CyberHub, or Mumbai’s Bandra-Kurla Complex. Most of the faces you see, whether they are students, coders, experienced professionals, designers, or management trainees, did not grow up in this area. They’ve moved for work, for study, for ambition, for autonomy. 

This is the engine behind the explosion of co-living in India. Once a boutique idea, co-living is valued at $40 billion in 2025. Nearly half of the co-living residents are professionals; the rest are students, women, and digital nomads, all wanting not just an address, but a way of life.

Why PGs And Flats Are Losing Their Edge

Let’s look at 2025 and how things have changed: PGs (paying guest accommodations) and old-school rentals no longer feel as welcoming as they once did.
You arrive in a new city. You meet a broker and pay a massive deposit. You sign a run-of-the-mill, four-page contract with a landlord whose temperament you can’t anticipate. Wi-Fi, if it exists, is patchy. Cleaning is ad hoc. Bills you thought were settled suddenly aren’t. If anything goes wrong, a leak, a theft, a dispute, you’re stuck with a WhatsApp group and crossed fingers.
For women, the series of events is even trickier: safety, privacy, and support can feel like luxuries rather than guarantees.

Co-living feels like turning the tables altogether. Managed by professional teams, with digital payments, 24/7 support, and curated social calendars, it’s meant to feel effortless, modern, and transparent. The promise is more than a room; it’s a sense of belonging, with Wi-Fi, gym, lounge, cleaning, and repairs included in an honest, all-in rent.

Co-Living vs. PGs, By The Numbers

A shared PG room in a Big city might cost ₹5,000 – ₹12,000 a month, which may seem cheaper on paper, but it rarely includes Wi-Fi, cleaning, or reliable repairs. Single rooms or premium PGs can cost ₹15,000 – ₹30,000, with hidden costs, slow response times, and a landlord who may never answer the phone.
Co-living, by contrast, typically charges ₹9,000–₹18,000 for a shared room, and upwards for a private studio. What you get, though, is no surprise bills, digital onboarding, dedicated maintenance, and a team that’s responsible for your peace of mind.
Is it more expensive? Sometimes, on paper. Is it a better value? Almost always. But the real difference is who you’re sharing your space with, and how you know you’re safe.

Safety, Security, And The Role Of Tenant Verification

Let’s be honest – the amenities in the world don’t matter if you can’t trust your neighbours.

For young students, especially women, moving to these cities for the first time brings in unspoken anxiety. For parents, sending their children into the unknown makes things even tougher.
A few years ago, most rental operators didn’t bother much with background checks. Police verification was a formality if it happened at all.
But as co-living has gone corporate, as occupancy rates have soared, and as investors have poured in significant investments, safety and verification have become the price of entry.

What Does Tenant Verification Look Like Today?

  1. It starts with digital onboarding: prospective residents submit government ID, address, and sometimes employment or student proof through a secure portal.
  2. Next, police verification: the operator submits these details through the city’s or state’s official system for a criminal background check. No clearance, no keys.
  3. Then, digital contracts: everything, rules, rent, rights, responsibilities, is clear, signed digitally, and easily accessible.
  4. Finally, record-keeping: every document, every clearance, every police receipt is archived, so if authorities ask for proof, it’s there in minutes.


This is about peace of mind for residents, owners, and investors. But not every operator gets this right. Some still rely on paper or skip checks for “regulars,” or ignore renewals.

The Legal Consequences Of Not Verifying Tenants

The Bharatiya Nyaya Sanhita (BNS), Section 223, makes it a punishable offence for any owner, including co-living operators, to withhold or skip police-verified background checks.
Goa’s 10,000 rupees-per-unverified-tenant penalty was a serious step on this front. However, the real story is across India’s big cities. Pune, Chandigarh, Dehradun, Bengaluru, and Mumbai authorities are cracking down, levying mass fines, filing FIRs, and even blacklisting non-compliant landlords.

Why? Because a single bad tenant can have severe repercussions on many, including the industry’s reputation. Goa’s crackdown came after a tragic crime involving an unvetted tenant. Pune and Chandigarh have prosecuted non-compliant operators. Dehradun police fined nearly four hundred property owners in a single sweep.

Best Practices For Tenant Verification

If you’re running a co-living brand, here’s the playbook for 2025:

  • Digitise everything: Paper is your enemy. Use secure portals for document collection, police verification, and digital contracts.
  • Partner wisely: Solutions like AuthBridge are designed for this ecosystem, scalable, law-aware, fraud-proof, and audit-ready.
  • Educate your team: Everyone from the front desk to the regional manager must know the drill.
  • Communicate with residents: Make verification a badge of pride and explain why it matters.
  • Prepare for audits: Keep logs, batch reports, and digital proof in order. When the police come knocking, you want to be the operator with everything filed, not the one scrambling for last month’s paperwork.

Best Practices For Tenants Looking For Co-Living Spaces

If you’re looking for a new home, here’s your checklist:

  • Ask about verification: Is everyone who lives here police-verified? Can you show me your process?
  • Look for digital onboarding: If you’re filling out paper forms, red flag. AuthBridge manages everything online.
  • Check the contract: Is it digital, clear, and easy to access?
  • Safety for women: Seek spaces with female-only floors or wings, CCTV, and responsive support.
  • Community matters: The best operators foster real community- events, shared spaces, a sense of belonging.
  • Support: Can you reach management day or night?
    If any of this feels fudged, walk away. There are too many good options now to settle for less.

Best Practices For Investors: Due Diligence

If you’re thinking of investing in co-living, your questions should go beyond occupancy rates and cap tables.

  • Ask for compliance logs: How are tenants verified? Are background checks policed and documented?
  • Audit a sample: Randomly pick a few leases, are the digital contracts, police clearances, and KYC all present and correct?
  • Know the red flags: Paper documentation, patchy verification, vague responses about audits or city enforcement.

The brands that win today are the ones that treat verification as a core strength, not a bureaucratic chore.

Conclusion

India’s co-living boom is about more than beds and amenities. It’s about reimagining urban trust for residents, operators, and investors alike.

For residents, robust tenant verification means safety, clarity, and a home you can believe in. For operators, it’s the foundation of scale, compliance, and investor confidence. For investors, it’s the marker of a brand built to last.

In a country where city life is being reinvented by the month, the co-living spaces that thrive will be the ones that make verification visible, seamless, and central to their promise, not just an afterthought or a legal headache.

BGV for FMCG/FMCD

Why Is Background Verification Crucial In The FMCG/FMCD Industry

The FMCG (Fast-Moving Consumer Goods) and FMCD (Fast-Moving Consumer Durables) sectors face unique challenges in an industry driven by speed, high-volume sales, and constant operational pressure. From the factory floor to product distribution, every link in the supply chain has the potential to create significant risk for your company. Whether it’s hiring employees, managing third-party vendors, or vetting gig workers, failing to conduct comprehensive background verification (BGV) at every level can result in financial loss, damage to reputation, legal penalties, and operational disruptions. Do note that we will be using the terms BGV and Background Verification interchangeably, and both convey the same meaning.

Take the recent warehouse license cancellation due to food safety violations or another q-commerce firm’s dark store suspension for failing to meet regulatory requirements. These examples showcase the severe consequences of failing to conduct thorough checks. In FMCG and FMCD, BGV becomes a necessity to ensure that every aspect of your business operates safely, securely, and in compliance with industry regulations.

In this blog, we will walk through the crucial role of BGV in FMCG and FMCD operations, focusing on how background verification mitigates risks and protects your company’s brand reputation.

The Importance Of BGV In The FMCG & FMCD Industries

The FMCG and FMCD sectors are filled with potential risks at multiple stages of the value chain. From recruitment and hiring to vendor management, each part of the process is vulnerable if background checks are not conducted properly.

1. Managing Vendor Risks in FMCG & FMCD

In FMCG and FMCD, vendors and third-party partners play a crucial role in the entire supply chain. Whether they are providing raw materials, manufacturing goods, or distributing products, vendors directly influence the quality of the end product and the smoothness of business operations. But how do you ensure these vendors aren’t a liability?

Without conducting proper vendor background checks, you expose your company to the following risks:

  • Regulatory Non-compliance: Vendors failing to meet regulatory standards (e.g., FSSAI for food, ISO for quality) can result in fines and operational shutdowns.

  • Fraud or Financial Instability: A vendor with questionable financial practices could lead to delayed deliveries, shoddy workmanship, or potential fraud.

  • Reputation Damage: A vendor involved in unethical practices (e.g., forced labour, unsafe working conditions) can severely tarnish your company’s brand image and customer trust.

Example: The Maharashtra q-commerce warehouse incident, where non-compliance with safety and hygiene standards resulted in license suspension, could have been prevented with a thorough vendor compliance check at the outset.

What Vendor Risk Checks Should Be Done To Prevent Compliance Issues?

  • Compliance Verification: Ensure vendors meet industry regulations (e.g., FSSAI, ISO).

  • Financial Background: Assess their financial stability to ensure they can maintain a long-term relationship without disruption.

  • Continuous Quality Audits: Conduct regular facility inspections to ensure their operations align with your product quality standards.

2. Employee Background Verification

Your employees, especially those working in sensitive roles, are crucial to your company’s success. Whether they’re working on the production line, handling customer data, or managing finances, each role carries its risks.

The key issues that can arise from neglecting employee BGV include:

  • Fraud and Theft: Employees with a history of financial fraud or unethical behaviour may misuse their access to products, money, or confidential data.

  • Safety Violations: A worker with an unreported criminal history or a history of workplace accidents could create unsafe work environments, especially in manufacturing or logistics.

  • Regulatory Violations: Non-compliant employees could inadvertently cause violations related to labour laws, product safety, or quality assurance.

Example: If an employee in a warehouse has undisclosed criminal convictions, they could pose a safety risk or may be involved in theft or tampering. This could severely impact the integrity of your supply chain.

What BGV Checks Should Be Done?

  • Criminal Record Check: Particularly important for employees in security-sensitive roles.

  • Employment History: Confirm past roles and ensure candidates have relevant experience and skills.

  • Health and Safety Screening: Ensure employees in high-risk roles (e.g., handling machinery, driving) pass health checks and drug screenings.

3. Gig Workers

The gig economy in FMCG and FMCD, especially in delivery, logistics, and temporary retail roles, is growing rapidly. While gig workers bring flexibility and agility to the business, they also present new risks. Gig workers typically don’t undergo the same background checks as full-time employees, but this shouldn’t mean they are any less reliable.

The risks of neglecting gig worker BGV include:

  • Product Mishandling: Unvetted gig workers can accidentally damage products or deliver wrong orders, impacting consumer satisfaction.

  • Safety Incidents: Gig workers operating machinery or driving vehicles without proper screening could cause accidents, leading to legal consequences.

  • Data Breaches: Gig workers handling customer data or proprietary information need to be thoroughly vetted to ensure there’s no risk of data theft.

What BGV Checks Should Be Done?

  • Identity Verification: Confirm the authenticity of their identity to prevent impersonation or providing access to key locations to unauthorised personnel.

  • Criminal History: Screen for previous crimes related to theft or fraud, particularly for delivery drivers and warehouse workers.

  • Health Checks: Ensure gig workers who handle sensitive materials or machinery are physically fit for their tasks.

The Risks of Ignoring Background Verifications In The FMCG/FMCD Space

Let me put up a simple question: What happens if you skip Background Verification?

Well, this question may sound like a pretty easy one. However, the consequences may be a lot more dire than one can imagine. 

  • Reputational Damage: A vendor violating safety protocols or an employee caught in fraud can severely damage the trust your customers place in you.

  • Legal Liability: Non-compliant employees or vendors can result in heavy fines, lawsuits, or even complete operational shutdowns.

  • Operational Disruption: An unvetted vendor or worker can create supply chain disruptions, affecting delivery times, product quality, and ultimately, your bottom line.

Example: If a vendor involved in food packaging fails to adhere to FSSAI standards, and you don’t check them properly, it could lead to a product recall. This scenario would cause not only financial loss but also irreparable damage to your brand’s trust and consumer confidence.

AuthBridge’s Tailored BGV Solutions For FMCG & FMCD

At AuthBridge, we specialise in providing tailored background verification solutions specifically designed for the FMCG and FMCD sectors. We understand the unique challenges these industries face, from managing high-volume workforce needs to ensuring vendor compliance and gig worker integrity.

Our BGV Services for FMCG & FMCD Include:

  • Employee Verification: From entry-level positions to senior management, we provide comprehensive checks to ensure your workforce is reliable, qualified, and compliant.
  • Vendor & Supplier Compliance: We help you screen and vet third-party vendors and suppliers to ensure they meet all regulatory requirements, reducing the risk of operational disruptions and compliance violations.
  • Gig Worker Screening: With the rise of the gig economy, we offer streamlined solutions to verify temporary and contract workers, ensuring that your temporary workforce meets your company’s standards and more.

By partnering with AuthBridge, you gain access to cutting-edge technology that provides fast, accurate, and secure background checks, enabling you to protect your brand, mitigate risks, and maintain operational efficiency.

Conclusion

For FMCG and FMCD companies, background verification is now a strategic safeguard. Whether it’s verifying vendors, ensuring employee safety, or checking gig workers, BGV provides the foundation for a secure, compliant, and trusted operation. Don’t wait for a crisis to highlight the importance of BGV; take action now to protect your business from potential risks and ensure operational integrity. Get in touch with AuthBridge today to implement comprehensive background verification solutions designed specifically for your industry.

Employee Onboarding automation AI

Benefits Of Automated Employee Onboarding With AI

There’s an uncomfortable truth every HR leader knows but rarely admits openly: the quality of your employee onboarding sets the tone for everything that follows. You can invest heavily in attracting top talent, run sophisticated recruitment campaigns, craft compelling job descriptions, and build an impeccable employer brand, but if the onboarding experience falls flat, that hard-won talent can quickly drift away.

Employee onboarding is an experience that shapes an employee’s perception of their new organisation. When done well, it makes new joiners feel valued, seen, and genuinely welcomed, increasing their chances of staying engaged and committed over the long term. But when done poorly, it leads to disengagement, lost productivity, and costly early attrition.

New hires, particularly Gen Z, come with higher expectations. They expect personalised communication, smooth digital experiences, and meaningful interactions from the very moment they accept the offer. An outdated, manual onboarding process filled with redundant paperwork, inconsistent communications, and unnecessary delays can drive them out the door before they’ve even settled in.

Research consistently supports what seasoned HR leaders have long recognised: good onboarding pays off. Studies suggest that companies with a thoughtful onboarding approach experience a 60% increase in employee productivity. In comparison, another research study reveals a 50% improvement in retention among new hires who have a positive onboarding experience. Simply put, getting onboarding right is business critical.

Now, with remote and hybrid workplaces becoming increasingly preferred, HR teams face a lot more challenges. Managing consistent onboarding experiences across various locations and time zones has become a logistical headache, particularly when relying on manual processes. The pre-onboarding stage, beginning right from the moment a candidate accepts an offer, often sets the tone. A delay in paperwork, a missed communication, or a cumbersome background check can quickly erase the initial excitement and trust a candidate had in the company.

This is precisely where many industries, like Fintech, IT services, and Healthcare, have turned to artificial intelligence (AI)-powered onboarding. These solutions are about enhancing the human element in HR. By automating administrative tasks, streamlining compliance, personalising communications, and proactively identifying issues, AI-powered onboarding enables HR professionals to focus on building relationships, nurturing talent, and reinforcing company culture.

The question for HR leaders is how long they can afford to stick with processes that no longer serve their people or their organisations. As competition for talent heats up and employee expectations rise, embracing AI-powered onboarding is quickly becoming essential.

What Is AI-Powered Automated Employee Onboarding?

AI-powered onboarding is a smarter way for HR teams to manage the entire onboarding journey, from the moment a candidate applies for the job, right through their early weeks on the job. It uses automation, data-driven insights, and intelligent digital tools to streamline processes, reduce manual workloads, and enhance the new-hire experience.

Unlike traditional onboarding, AI-driven onboarding integrates seamlessly with your existing HR tech stack, beginning right from your Applicant Tracking System (ATS).

Starting With The ATS

Modern onboarding begins even before the employee’s official first day, right at the recruitment stage. AI-enabled ATS platforms quickly identify top candidates based on criteria such as experience, skill set, cultural fit, and hiring manager preferences. From here, AI can automatically move successful candidates into pre-onboarding workflows, dramatically reducing turnaround time (TAT) from job acceptance to actual start date.

Pre-onboarding Efficiency

As soon as a candidate is sent/accepts an offer, AI-powered platforms trigger automated workflows for critical tasks such as background verification, identity checks, and paperwork completion. Documents like employment agreements, tax forms, and compliance acknowledgements are automatically dispatched, digitally signed, and securely stored, often within hours (in certain cases, instantly) rather than days. This means HR no longer needs to chase down documents manually or risk candidates disengaging due to delays.

Real-Time Communication and Support

AI-powered chatbots or virtual assistants answer candidate queries immediately, whether related to company policies, benefits, or technical setup. This instant communication eliminates delays, enhances candidate confidence, and significantly reduces drop-off rates before day one.

Intelligent Task Management

Once onboard, AI continues to manage tasks, nudging both new hires and managers to complete crucial activities. HR gains visibility through real-time dashboards highlighting onboarding progress and potential bottlenecks, allowing them to proactively address issues rather than reacting too late.

Predictive Analytics For Early Intervention

AI-driven analytics can track early indicators of disengagement, flagging potential issues such as incomplete training modules or delayed interactions. This insight allows HR professionals to step in early and ensure new hires receive the support needed for a successful start.

Features Of AI-Powered Automated Employee Onboarding

Today’s AI-driven onboarding solutions offer HR professionals intelligent, adaptive capabilities that simplify onboarding processes, create personalised employee experiences, and deliver measurable business outcomes.

  • Automated Document And Compliance Management

Onboarding involves extensive paperwork, from employment contracts and tax documents to mandatory policy acknowledgements and right-to-work verifications. AI-powered onboarding systems automate this entire documentation process, significantly reducing manual effort and errors. Documents are instantly dispatched, digitally signed, securely stored, and automatically verified, ensuring regulatory compliance and greatly reducing administrative turnaround times (TAT).

  • Personalised Learning Paths And Training Modules

Every employee has unique skills, experience, and learning preferences. AI-driven onboarding platforms create adaptive training programmes tailored specifically to each new hire’s role, skill level, and individual learning style. By analysing employee interactions, AI intelligently recommends relevant training content, videos, and modules, cutting training completion time and making onboarding engaging rather than overwhelming.

  • AI-Powered Virtual Assistants (Chatbots)

New hires often have immediate, practical questions, whether about workplace policies, technology setup, or onboarding logistics. AI-powered virtual assistants provide instant, accurate answers around the clock, delivering timely support without adding workload for HR teams. This consistent, responsive interaction enhances the new-hire experience, reduces confusion, and builds trust from day one.

  • Real-Time Engagement And Feedback Analytics

One major challenge in traditional onboarding is knowing how new hires truly feel about their early experiences. AI-driven analytics capture real-time data on employee engagement, training progress, and onboarding satisfaction. Dashboards provide HR teams with clear visibility of each employee’s journey, helping them proactively address issues before they become serious concerns or contribute to early turnover.

  • Predictive Analytics And Data-Driven Insights

Predictive analytics within AI-powered onboarding tools identify patterns and early warning signs of employee disengagement. For instance, if a new hire’s interaction or progress suddenly slows, HR teams receive immediate notifications, allowing them to provide personalised interventions early enough to prevent disengagement or attrition.

  • Scalable And Flexible Onboarding Processes

In a hybrid or remote-first world, consistency across locations and employee groups is critical but challenging. AI onboarding tools create standardised yet adaptable onboarding workflows that easily scale with company growth or changing workplace dynamics. Whether hiring locally or globally, AI ensures that every new hire receives a consistent, engaging onboarding experience, aligning closely with the organisation’s culture and compliance requirements.

Benefits of AI-Powered Automated Employee Onboarding For HR And Employees

AI-powered onboarding streamlines how HR teams and employees experience the critical early stages of employment. By intelligently automating administrative tasks, personalising experiences, and offering valuable insights, AI brings distinct advantages for both HR professionals and new hires.

  • Improved New-Hire Engagement and Retention

Onboarding is the foundation of employee engagement. AI-powered solutions personalise each employee’s experience from the very beginning, ensuring new hires feel valued, understood, and effectively supported. Studies consistently show that employees who experience meaningful onboarding are significantly more engaged, perform better, and stay longer. In short, thoughtful onboarding leads directly to higher retention and reduced attrition costs.

  • Reduced HR Administrative Burden

Traditional onboarding often burdens HR professionals with repetitive manual tasks, chasing paperwork, arranging logistics, and managing compliance. AI-driven onboarding automates these routine processes, reducing manual workload significantly. This allows HR teams to focus more on strategic activities such as talent development, culture-building, and employee wellness initiatives, transforming their role from administrators to strategic partners within the organisation.

  • Faster Time to Employee Productivity

The quicker employees settle into their roles, the faster they contribute to organisational success. AI onboarding shortens the time-to-productivity significantly, often reducing onboarding timelines by up to 50%. Through personalised learning paths, automated task assignment, and continuous real-time support, new hires rapidly gain confidence, competence, and clarity, enabling them to deliver value far sooner than traditional onboarding methods allow.

  • Enhanced Compliance and Reduced Risk

Compliance is critical but often complex, with numerous checks, verifications, and documentation required. Manual compliance management creates risks through oversight and human error. AI-driven onboarding platforms automate compliance workflows, ensuring thorough and consistent completion of identity checks, policy acknowledgements, right-to-work verifications, and data management. This dramatically lowers compliance risks, reduces errors, and keeps organisations prepared for audits and regulatory scrutiny.

  • Scalability Across Global and Remote Teams

Today’s work environment demands flexible solutions that scale easily and consistently, regardless of geography or working model. AI onboarding platforms offer a standardised yet flexible onboarding process that ensures consistent experiences for remote, hybrid, or geographically dispersed teams. HR leaders no longer need to juggle varying onboarding practices; instead, AI solutions deliver uniform quality experiences, reinforcing a cohesive organisational culture no matter where employees are located.

AI-powered onboarding positions HR teams as strategic enablers of talent success, delivering measurable, meaningful improvements in employee engagement, efficiency, compliance, and scalability. 

The Human Element In AI-Powered Onboarding

Despite the power and sophistication of AI technology, effective onboarding is fundamentally human. AI, instead of diminishing this human element, amplifies it.

When AI handles the routine, repetitive administrative tasks, HR professionals are freed up to concentrate on what matters most: the people. Rather than being bogged down in paperwork or logistics, HR teams become true enablers of culture and engagement.

Organisations in sectors such as technology, financial services, and healthcare have successfully leveraged this human-AI collaboration in onboarding. They report stronger employee-manager relationships, improved cultural alignment, and increased employee satisfaction scores, direct results of strategically pairing AI efficiency with human empathy.

Guide To Implementing AI-Powered Onboarding Automation For HR Leaders

Bringing AI into your onboarding processes doesn’t have to be complicated, but it does require thoughtful planning. Here’s a straightforward, practical guide to help HR teams successfully adopt AI-powered onboarding solutions.

  • Assessing Your Organisation’s Onboarding Needs

Start by clearly identifying the specific pain points in your current onboarding process. Consider aspects like administrative overload, time delays, compliance gaps, or employee disengagement. A focused assessment helps you pinpoint exactly where AI solutions can deliver the most impact.

  • Selecting The Right AI Onboarding Solution

Not all AI solutions are equal. When choosing a platform, prioritise ease of integration with your existing HR systems, like your ATS or HRIS. Look for solutions offering strong personalisation features, compliance automation, intuitive user interfaces, and robust analytics capabilities. User-friendly platforms ensure quicker adoption and higher engagement from employees and HR teams alike.

  • Overcoming Implementation Challenges

Introducing new technology often meets with initial resistance. Clearly communicate the benefits and ease of use to stakeholders upfront. Provide training sessions for your HR teams to build confidence and familiarity with the platform. Start with pilot programmes involving smaller groups, gathering feedback, and adjusting before rolling out more broadly.

Key Metrics To Track In AI-Powered Onboarding Automation

To ensure the success of your AI-powered onboarding, track clear, meaningful metrics such as:

  • Reduction in onboarding turnaround time (TAT)
  • Improvements in employee satisfaction and engagement scores
  • Decreases in early employee attrition rates
  • HR hours saved due to reduced administrative tasks
  • Enhanced compliance rates and fewer audit concerns

Regularly reviewing these metrics allows HR teams to demonstrate measurable ROI and continuously improve onboarding effectiveness.

Elevate Your Onboarding Experience With AuthBridge’s AI-Powered Solution

At AuthBridge, we understand that exceptional onboarding is at the heart of employee success. Our AI-powered onboarding solution is specifically designed to streamline processes, enhance candidate experiences, and empower HR teams to build genuine connections with new hires.

Our platform seamlessly integrates with your existing HR tech stack, automating critical tasks from document management and compliance checks to personalised training pathways and real-time analytics. By reducing administrative workload, improving compliance accuracy, and delivering meaningful insights, we enable HR professionals to focus more on strategic, high-value activities.

Organisations across diverse sectors trust AuthBridge’s innovative solutions to transform their onboarding journeys, creating consistent, engaging experiences that resonate with employees from day one.

Discover how AuthBridge can help your organisation unlock the full potential of AI-powered employee onboarding:

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The most noteworthy aspects of our collaboration has been the ability to seamlessly onboard partners from all corners of India, for which our TAT has been reduced from multiple weeks to a few hours now.

- Mr. Satyasiva Sundar Ruutray
Vice President, F&A Commercial,
Greenlam

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