The education verification process is one of the most important aspects of background screening. The workforce of today needs to have some form of educational qualification for their work, be it a blue-collar job or a white-collar one. Understandably, companies might want to trust the applicant’s educational qualification based on the appearance of their documents. However, it is extremely important to legally check any educational claims made by the candidate.
The market conditions are increasingly becoming tougher, forcing individuals to resort to any means to get a job. It has been observed that a significant number of job applicants are indulging in misrepresenting their qualifications to make themselves appear as suitable candidates. Unethical practices like degree forgery, false institutes and fake claims are not quite easy to detect, hence raising the need for background verification. India produces an average of 2 to 2.5 million graduates a year. With such an enormous influx of degree holders, it becomes all the more important to have stringent education check policies.
Reasons For Conducting Education Check
1) Identifying gaps between knowledge and job requirements- The candidates that you hire, must be qualified enough for the position they are applying for. Conducting a thorough screening of the educational background reveals details about the subjects taken up by the candidate and their relevance to the role.
2) Safeguarding against fake degrees and diplomas- Diploma mills, providing fake degrees to candidates, are on the rise. These institutions provide fake certification in exchange for money and thus create gaps in the educational system. These institutions are not affiliated with any recognized body or government agency. Rather they partner with independent agencies whose curriculum and standards are not in compliance with the legally dictated norm.
3) Confirm authenticity and relevance of foreign degrees- Seeking education in foreign countries is a popular trend among students. The curriculum offered in those countries may not match completely with the job description. Moreover, the authenticity of the foreign educational institutions and the value of their degree must be confirmed as a part of the education verification process.
Also Read: Verify the “Master in Deceit” with Education Verification
How Do Companies Verify Education Checks?
Education verification of degrees and diplomas is usually conducted at the in-house offices of the institutions. Companies and institutions also rely on 3rd party education check services, as they have their own proprietary databases for verifying the claims of the individual. Several parameters are to be checked and validated while conducting education verification.
1) Confirming Name and registration number- This is a form of identity check. By tallying the name and roll number of the candidate with official institute records, one can confirm whether the individual has truly attended the university that is being claimed.
2) Verifying course details- This education verification parameter is of critical importance as it forms a direct link between the education the applicant has received and the job role that is offered. This involves making a note of all the subjects that were taken by the candidate and verifying their relevance to the job.
3) Year of passing- Many candidates falsify their dates of graduation as young candidates are increasingly sought after by companies. Education verification of graduation records can be easily accessed by contacting the institution mentioned by the candidate.
4) Status of graduation- This ensures the quality of the candidate. Candidates with lower grades or drop years are usually not preferred by businesses. The nature of the job may require candidates with high skills and knowledge. Candidates may lie about their grades or hide their drop years. Such discrepancies are to be identified during education verification to ensure high-quality hiring.
5) Whether the institution has been declared fake by regulatory bodies- As mentioned above, fake institutions and diploma mills are proliferating. Verifying the authenticity of the educational institute can help safeguard the company against candidates from such dubious institutions. This can be achieved by verifying the institution against details provided by regulatory bodies like UGC.
FAQs around Education Verification
Education verification check is the process of confirming the authenticity of a candidate’s educational qualifications. This involves verifying the degrees, diplomas, and certificates claimed by the candidate from the respective educational institutions.
The process of education verification check in India typically involves:
- Document submission: The candidate provides copies of their educational certificates and transcripts.
- Direct verification: Contacting the educational institutions directly to confirm the authenticity of the documents.
- Database check: Cross-referencing the candidate’s details with databases of accredited institutions and degrees.
- Third-party agencies: Engaging third-party verification agencies that specialize in conducting thorough education checks.
For an education verification check in India, candidates usually need to submit:
- Copies of their degree certificates
- Mark sheets or transcripts
- Enrollment numbers or registration details
- Any additional supporting documents requested by the employer or verification agency
Yes, online degrees are verified in a similar manner to traditional degrees in India. The verification process involves confirming the legitimacy of the issuing institution and the authenticity of the degree. Accredited online programs from recognized institutions are treated the same as traditional programs.
Some common challenges in education verification in India include:
- Difficulty in reaching educational institutions due to outdated contact information
- Delays from institutions in responding to verification requests
- The prevalence of forged documents and degrees from unrecognized institutions
- Lack of a centralized database for educational records
Yes, a candidate can fail an education verification check if discrepancies are found, such as:
- Mismatched information between the submitted documents and the institution’s records
- Forged or fake certificates
- Degrees from unaccredited or non-existent institutions
Employers benefit from conducting education verification checks by:
- Reducing the risk of hiring unqualified candidates
- Ensuring compliance with industry standards and regulations
- Maintaining a high level of trust and credibility within the organization
- Protecting the company’s reputation and avoiding potential legal issues
Education verification is not mandatory for all jobs in India, but it is a common practice for positions that require specific qualifications. Employers in sectors such as finance, healthcare, IT, and education often conduct education verifications to ensure candidates meet the necessary academic criteria.
