Birth Certificate Apply Online Offline

Birth Certificate: How To Apply Online & Offline

A birth certificate is a fundamental document issued to an individual right after birth. It is critical for various legal, administrative, and personal reasons, making it essential for every citizen. A birth certificate is issued by the municipal authority or the Registrar of Births and Deaths in the area where the child is born. This certificate serves as a vital record and includes information such as the date and place of birth, the child’s name, and the names of the parents.

Importance And Uses Of A Birth Certificate

  • Proof of Legal Identity

The birth certificate serves as the primary proof of identity for an individual. It contains vital details such as the full name, date of birth, place of birth, and the names of the parents. This information is crucial for multiple purposes throughout one’s life. For instance, it is often required for school admissions, as it verifies the age and identity of the child. Without a birth certificate, enrolling in educational institutions becomes challenging, which can impede the child’s academic progress.

The birth certificate is also necessary when applying for other identification documents like a passport. For example, according to the Indian Passport Rules, 1980, submission of a birth certificate is mandatory for passport applications for individuals born after 26th January 1989. This highlights the importance of having a birth certificate early in life to facilitate seamless access to other essential documents.

  • Proof of Indian Citizenship

A birth certificate is one of the key documents that establishes an individual’s citizenship. In India, it is required for various legal and civic processes. For example, to register as a voter, one must provide proof of citizenship, and a birth certificate serves this purpose effectively. Similarly, while applying for a Permanent Account Number (PAN) card or an Aadhaar card, a birth certificate is often requested to confirm the applicant’s age and citizenship status.

Having a birth certificate also simplifies processes involving inheritance and property rights. In legal disputes over inheritance, a birth certificate can serve as proof of relationship to the deceased, thus ensuring rightful claims to property and assets.

  • Proof of Age

The birth certificate is the primary document used to verify an individual’s age in India. This verification is essential for a variety of legal and administrative processes. For instance, when enrolling a child in school, educational institutions require a birth certificate to ensure the child meets the age criteria for admission. Similarly, when applying for a driving license, the birth certificate is used to confirm that the applicant has reached the legal age to drive. It is also necessary for registering marriages, where the legal age requirement must be met to avoid underage marriages.

Furthermore, employment opportunities often necessitate proof of age to comply with labour laws, particularly those that prohibit child labour. Accurate age verification through a birth certificate helps in enforcing these laws and ensuring individuals receive the rights and protections afforded to them under the law.

  • Government Services and Benefits

Access to numerous government services and benefits in India often necessitates a birth certificate. It is a key document for availing of various social welfare schemes and services. For instance, in the healthcare sector, a birth certificate is required to enrol children in government health schemes and for vaccinations. This ensures that children receive essential medical care and preventive services from an early age. In the education sector, proof of age through a birth certificate is required to access scholarships, free school meals, and other educational benefits aimed at supporting students from economically disadvantaged backgrounds. 

  • Passport and Visa Applications

A birth certificate is an indispensable document when applying for a passport and visa in India. It serves multiple purposes, including proof of age and identity, which are fundamental for the issuance of travel documents. The birth certificate provides a verified record of the applicant’s date of birth and personal details, ensuring that the information provided in the passport application is accurate. For minors, it also includes parental details, which are necessary for processing their passport applications. 

Establishing nationality is another critical function of the birth certificate in this context. It helps confirm the applicant’s citizenship, which is a prerequisite for obtaining a passport. The accuracy and authenticity of the birth certificate are crucial as any discrepancies can lead to delays or rejections in the passport issuance process. By ensuring that all personal details are correctly documented from birth, the birth certificate facilitates a smoother and more efficient process for obtaining travel documents, thereby enabling individuals to travel internationally for education, employment, or leisure.

How To Obtain A Birth Certificate In India

A birth certificate is a vital legal document in India that serves as proof of identity, age, and nationality. The Registration of Births and Deaths Act, of 1969, mandates the registration of every birth within 21 days. Here, we provide a detailed guide on how to obtain a birth certificate through both online and offline methods, supported by references to relevant laws and official guidelines.

Registering a Birth

The process of registering a birth is straightforward but must be completed promptly to avoid complications. Registration can be done at the local municipal authority in urban areas or at the Gram Panchayat in rural regions.

Documents Needed for Birth Registration

To register a birth, the following documents are generally required:

  • Proof of Birth from the Hospital: This is typically a birth notification or certificate provided by the medical officer in charge at the hospital where the child was born.
  • Identity Proof of the Parents: Documents such as an Aadhaar card, PAN card, or passport are commonly accepted.
  • Proof of Address of the Parents: This can include utility bills, voter ID, rent agreement, etc.

These documents help verify the details provided in the registration form, ensuring the accuracy and legitimacy of the birth record.

How To Apply For A Birth Certificate In India

  • Apply For Birth Certificate Online

Applying for a birth certificate online is a convenient option that saves time and effort. Here’s a step-by-step guide to the online application process:

  1. Visit the Official Website: Navigate to the Birth and Death Registration website of your state or the national portal. In this case, you have to visit the CRS India website.
  2. Create an Account: Register with your details or log in if you already have an account.
  3. Fill in the Details: Provide accurate information about the child’s birth, including the date, place, and parents’ details.
  4. Upload Necessary Documents: Scan and upload the required documents.
  5. Pay the Application Fee: Use the online payment gateway to pay the applicable fee.
  6. Submit the Application: Once submitted, you will receive an application number for tracking purposes.
  7. Verification: The application and documents will be verified by the local registrar.
  8. Receive the Certificate: After successful verification, the birth certificate will be sent to your provided address or available for download online.
CRS Homepage
CRS India Homepage
  • Apply For Birth Certificate Offline 

For those who prefer in-person applications, the offline method is available and involves the following steps:

  1. Visit the Local Registration Office: Go to the nearest municipal office or Gram Panchayat.
  2. Obtain the Application Form: Collect the birth certificate registration form from the office.
  3. Fill in the Details: Accurately complete the form with the required information.
  4. Submit the Form and Documents: Attach the necessary documents and submit the form to the registrar.
  5. Pay the Fee: A nominal fee is required for the application.
  6. Verification and Issuance: After verification, the birth certificate will be issued and can be collected from the office or sent to your address.

What Is The Procedure For Birth Registration For A Child Born Outside India?

For children born outside India, the birth must be registered with the Indian Consulate in the country of birth following the Citizenship Act, 1955 and Citizens (Registration at Indian Consulates) Rules, 1956. The process includes:

  1. Obtain the Registration Form: Collect the birth registration form from the consulate.
  2. Submit the Required Documents: Provide the local birth certificate, proof of Indian citizenship of the parents, and any other required documents.
  3. Pay the Fees: Submit the applicable fees for the registration process.
  4. Receive the Certificate: After verification, the birth certificate will be issued by the consulate.
  • Moving Back to India: Planning to settle back in India? Great! If your child is under 60 days old when you arrive, you can register their birth in India easily.
  • Delayed Registration: Missed the 60-day window? No worries! You can still register your child’s birth, but different procedures might apply (called “delayed registration”).

Birth Certificate Fees

The fees for obtaining a birth certificate vary by state and local governing bodies. Here is a typical fee structure:


Fee (INR)

Registration within 21 days


Registration after 21 days


Duplicate Birth Certificate


Late Registration Fee (per year)


How To Apply For A Late Birth Certificate

If a birth is not registered within the mandatory 21 days, it is still possible to obtain a birth certificate through a late registration process. This process requires additional steps and documentation to validate the birth details and explain the delay.

How To Apply For a Late Birth Certificate

  1. Submit an Affidavit: The applicant must submit a notarized affidavit explaining the reason for the delay in registration. The affidavit should be prepared by a parent or a close relative and must include the following details:
    • Full name of the affiant.
    • Full address of the affiant.
    • Date and place of birth of the child.
    • Relationship to the child.
    • Comprehensive details regarding the birth and the relationship to the child.
  2. Verification by Local Authority: The local registrar may require verification of the birth details by a police officer or other authorised personnel. This step ensures the authenticity of the information provided in the affidavit.
  3. Pay the Late Fee: A late fee is applicable for registrations done after the 21-day period. The fee amount varies depending on how late the registration is:
    • Registration between 21 and 30 days: A nominal late fee is charged.
    • Registration between 30 days and one year: Requires written permission from the local authority and payment of a higher late fee.
    • Registration after one year: Requires an order from a first-class magistrate and payment of the prescribed late fee.
  4. Submit Additional Documents: Along with the affidavit, the following documents are typically required:
    • Proof of birth from the hospital or a certificate from a medical practitioner.
    • Identity proof of the parents (e.g., Aadhaar card, PAN card, passport).
    • Proof of address of the parents (e.g., utility bills, voter ID).
  5. Issuance of Certificate: Once all documents are verified and the late fee is paid, the birth certificate will be issued. The verification process might take longer than the standard registration process due to the additional steps involved.

Fees For Late Registration

The fees for late registration can vary depending on the local governing body’s regulations. A typical fee structure is:

Registration Period

Fee (INR)

Within 21 days


Between 21 and 30 days


Between 30 days and one year


After one year


These fees are indicative and may vary by state and local authorities.

Name Inclusion On Birth Certificate

In some instances, parents may not have decided on a name for their child at the time of birth registration. Indian law allows for the addition of the child’s name to the birth certificate after the initial registration. This process is straightforward and involves submitting a formal request to the local registration authority.

Steps For Including A Name On The Birth Certificate

  1. Application Submission: Parents need to submit an application to the local registrar’s office requesting the inclusion of the child’s name on the birth certificate. The application should be in writing and signed by both parents or legal guardians.
  2. Required Documents: Along with the application, the following documents are typically required:
    • Original Birth Certificate: The original certificate issued at the time of birth registration.
    • Identity Proof of Parents: Documents such as an Aadhaar card, PAN card, or passport.
    • Affidavit: A notarised affidavit stating the reason for the name inclusion and affirming the details provided.
  3. Verification Process: The registrar will verify the submitted documents and the details provided in the application. This may involve cross-checking with hospital records or other official records to ensure the accuracy of the information.
  4. Payment of Fees: A nominal fee is usually required for the name inclusion process. The exact fee can vary depending on the local governing body.
  5. Issuance of Updated Birth Certificate: After successful verification and payment of the fee, the updated birth certificate with the child’s name included will be issued. This certificate can be collected from the registrar’s office or sent to the provided address.

Commonly asked questions on Birth Certificates

A birth certificate is an official document issued by the government that records the birth of a child, including details such as name, date of birth, place of birth, and parentage.

To obtain a birth certificate, parents must register the birth with the local municipal authority or the Registrar of Births and Deaths. This can often be done online or in person at the respective office.

Yes, births should be registered within 21 days from the date of birth. Delayed registration may require additional documentation and verification.

Yes, it is possible to register a birth after 21 days, but the process may involve additional steps, including an affidavit and permission from the local registrar.

To correct errors, you need to submit a request to the local municipal office or the Registrar of Births and Deaths along with supporting documents that verify the correct information.

If you lose your birth certificate, you can apply for a duplicate copy at the municipal office or the Registrar of Births and Deaths where the birth was originally registered.

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