January 2026

DPDP-Act-and-the-Future-of-Employment-Verification-blog-image

Uncategorized

Managing Ex-Employee Data in a DPDP-Compliant World: The New Rules of Employment Verification

Introduction

For years, data privacy conversations in India have revolved mostly around customers; what apps collect, how data is stored, and how all online platforms use personal information. Very few people stopped to think about employee data.

But with the arrival of the Digital Personal Data Protection (DPDP) Act 2025, which operationalises the DPDP Act 2023, this conversation is beginning to change. As per the 2025 rules, the law pushes organisations to be more thoughtful while collecting data, and states that personal data is personal, be it a customer, an employee, or someone who has already left an organisation.

When someone resigns, companies often disable their email accounts and revoke their system access. What is often left behind is their data. Organisations continue to hold experience letters, salary records, background verification documents, job role details, and employment history. These details are often required for audits, legal reasons, and future employment verification. Under the DPDP Act, each of these details counts as personal data. Over time, this creates a silent risk of sensitive information lying around with “no real ownership or control.“

That’s why employment verification is no longer “just an HR task.” It has now become part of the larger data protection community, where HR teams, legal, and compliance leaders must work together to ensure that post-exit credentials and verification processes are secure, consent-driven, and limited to clear, lawful purposes.

Let’s understand this in more detail.

What is the Digital Personal Data Protection (DPDP) Act?

The Digital Personal Data Protection (DPDP) Act, 2025, was officially notified by the Government of India on November 14, 2025, bringing the law into effect.

The law explains how personal data should be collected, used, stored, and deleted in the digital world. In extremely simple terms, the law asks organisations not to use someone’s personal data without their consent.

Personal data could be anything from a person’s name, phone number, email ID, job role details, salary details, employment tenure, experience letter, background verification records, and official documents. Most importantly, this law does not stop applying once an employee leaves an organisation. This is especially relevant during ex-employee verification processes, where companies often continue to access and use former employees’ data.

What is Ex-Employee Verification?

Ex-Employee Verification is the process of checking and confirming a person’s past employment details after they have left an organisation. Imagine this: Rahul worked at Company DBC for three years and then joined Company PQR. Before getting him onboarded, Company PQR will contact Company DBC to confirm a few details related to Rahul’s tenure. This is often done to ensure that the information provided on Rahul’s resume is true and reliable.

It helps build trust and ensures honesty in professional records, especially when someone applies for a new job.

What Does Ex-Employee Verification Include?

Ex-Employee Verification can cover several important details, such as:

Experience verification – Confirming whether the person actually worked in the organisation
Designation and tenure confirmation – Checking the job title and how long the person was employed
Salary verification – Verifying the last drawn salary
Background checks for new employees – Ensuring there were no major issues like fake experience

These checks are usually done through official documents, HR records, or direct communication with the previous employer.

Why is Ex-Employee Verification Important?

Ex-Employee Verification play an extremely important role in shaping a person’s career and credibility. Every organisation wants an honest employee, and verification helps them make safe hiring decisions.

In today’s competitive world, where resumes matter a lot, Ex-Employee Verification acts like a truth check, protecting both employers and employees and ensuring fairness for everyone.

And this takes us to an important question: Why Does Employment Verification Take Place?

Employment verification is basically a way for companies to check that the information shared by candidates is true. This often helps prevent fraud, keep the workplace safe, and build trust among employees.

Think about it this way: hiring the wrong person isn’t just costly, it can affect a company’s reputation, team morale, and even employee safety. By verifying a candidate’s background, companies make sure they’re making smart, safe, and reliable hiring decisions.

Traditional Employment Verification vs. the DPDP Era

Traditionally, ex-employee verification was mostly manual. HR teams would share scanned experience letters over email, make phone calls to previous managers, or manually check records stored in old files and spreadsheets.

While these checks have always been part of HR processes, the DPDP Act now changes how this data can be handled, especially for former employees. Every access to ex-employee data must now be purpose-driven, consent-based, and traceable. HR teams cannot simply send someone’s experience letter over email without proper authorisation. This change protects the former employee while helping companies stay compliant with the law.

Consent: The Foundation of Modern Verification

One of the biggest changes the DPDP Act brings is the need for candidate consent. Before verifying a former employee’s data, the company must get explicit permission from the individual. This ensures:

The former employee knows who is accessing their data.
Only authorised personnel can use the information for a valid reason.
Companies have a clear record (audit trail) showing consent was given.

Without consent, verification cannot legally take place. This protects the individual’s privacy and ensures companies avoid potential compliance issues. In simple words: no consent, no verification.

Why HR Is Required in Ex-Employee Verification

The HR team plays a central role in managing ex-employee data and verification processes because they are the official owners of all employee data. They ensure that all information shared is accurate and authentic.

Under the DPDP Act, HR now has additional responsibilities:

Ensuring data is shared lawfully and only for authorised purposes
Obtaining explicit consent from the candidate before verification
Maintaining secure access to records
Enforcing limited retention, deleting data once its purpose is complete

By fulfilling these duties, HR ensures that verification processes are compliant, transparent, and secure, protecting both the organisation and former employees.

Best Practices for a Secure Credential Lifecycle

To follow DPDP rules and protect data, organisations should adopt these best practices when handling post-exit employee information:

Use secure digital systems instead of forwarding documents via email
Limit access to authorised HR personnel or verification teams only
Keep clear records of who accessed data and why
Collect and verify data only for specific purposes, like background checks or legal requirements
Set retention timelines and delete information once it’s no longer needed
Ensure authenticity by using official HR records rather than informal emails or documents

By following these steps, companies can build a verification process that is faster, safer, and compliant.

Why DPDP-Compliant Verification is Beneficial

Once you know all these DPDP rules, it’s important to understand why implementing a DPDP-compliant system is beneficial. It brings several advantages:

Transparency: Employees and ex-employees know exactly how their data is used.
Accuracy: Information is sourced from authorised records, reducing errors.
Security: Sensitive data is protected from misuse or leaks.
Efficiency: Digital workflows speed up verification and reduce HR workload.
Trust: Candidates feel confident that their personal information is handled responsibly.

In short, a compliant verification system not only avoids legal risk but also strengthens relationships with former employees.

How AuthBridge Can Help

As one of India’s largest background verification and authentication providers, AuthBridge helps organisations modernise their verification processes while staying fully DPDP-compliant. This can be done through AuthNumber, which is a unified platform for consent-driven credential verification. This helps streamline your verification processes so you can focus on core business activities, store all verification records in a centralised, encrypted repository that ensures compliance, audit readiness, and long-term accessibility, and access all verified information directly from trusted sources and regulators, eliminating the risk of tampered or outdated data.

Here’s how AuthBridge can help you:

Secure and centralised verification: All documents and data are stored safely in one platform.
Consent-driven workflows: Verification only happens after candidate approval.
Traceable and auditable: Every access is logged, making compliance reporting easy.
Faster and more accurate checks: Digital systems reduce manual errors and speed up verification.
Expertise in HR compliance: AuthBridge helps organisations adopt best practices for ex-employee data management.

With AuthBridge, organisations can focus on building trust with their employees and ex-employees while staying fully aligned with the DPDP Act.

Conclusion

The DPDP Act is more than just a compliance requirement. It is a call to modernise how we manage employee and ex-employee data. Employment verification is no longer a simple HR task; it is now a privacy-sensitive process that requires clear consent, secure handling, and limited use.

By adopting digital, consent-based, and traceable verification systems, companies can protect sensitive data, reduce operational risks, and maintain trust with current and former employees. The future of employment verification is not just about checking credentials; it is about building secure, transparent, and reliable credential lifecycles.

By Sakshi, 3 weeksJanuary 30, 2026 ago

Background Verification

Identity Verification Trends In 2026

The Evolving Imperative For Identity Verification In Hiring

In India’s rapidly digitising economy, identity has transitioned from a simple administrative formality to a fundamental pillar of trust between employers and candidates. With the expansion of the gig economy, work-from-anywhere norms, and an increasingly mobile workforce, employers are facing unprecedented identity risk at scale. Traditional identity checks — once reliant on physical documents and manual validation — are no longer sufficient to manage the evolving threat landscape.

India’s Aadhaar ecosystem has, on one hand, enabled substantial progress in digital identity authentication. As of 2025, over 1.4 billion Aadhaar numbers have been issued, covering more than 99% of the resident population. Aadhaar-linked e-KYC and biometric authentication have become ubiquitous across banking, telecommunications, and financial services, reducing friction in digital onboarding. However, the very ubiquity of digital identity also introduces new vectors for fraud, impersonation, and synthetic identity creation. According to the Reserve Bank of India’s (RBI) Report on Digital Payments, roughly 55% of digital transaction disputes in 2024 involved cases of identity mismatches or unauthorised access, indicating that scale does not automatically imply security.

For Indian employers, these risks have tangible consequences. A misrepresentation during hiring — whether of identity, employment history, educational credentials, or professional licences — can lead to operational disruption, regulatory scrutiny, and reputational harm. In highly regulated sectors such as banking, financial services, insurance (BFSI), healthcare, and government contracting, the implications are particularly acute. The introduction of the Digital Personal Data Protection (DPDP) Act, 2023 has further elevated the compliance mandate: employers must not only verify identity accurately but also ensure lawful processing, minimal retention, and secure storage of applicants’ personal data. Failure to align with these requirements can attract significant penalties and legal exposure.

At the enterprise level, this evolving context has revealed limitations in legacy verification practices. Manual document review, reliance on third-party attestations, and point-in-time checks are increasingly unable to keep pace with the velocity and complexity of modern hiring. They are slow, error-prone, and often leave organisations exposed to fraud and compliance gaps. In contrast, automated and intelligent identity verification systems offer the promise of faster, more accurate, and more compliant outcomes — but only when integrated into a broader verification and risk management framework.

In India’s competitive talent landscape — which saw over 35% year-on-year growth in online job postings in 2024, according to a leading industry snapshot — employers are under pressure to accelerate hiring without sacrificing security. This tension between speed and trust is particularly pronounced in sectors such as IT services, where remote work and cross-border engagements are the norm, and in BFSI, where identity assurance is a regulatory and risk imperative.

AI-Driven Identity Verification Becomes the Enterprise Standard In India

As Indian enterprises confront an increasingly complex threat environment, the adoption of AI-driven identity verification is transitioning from experimental to mainstream. The traditional practices of manual document checks and basic e-KYC processes have been foundational, but they are no longer sufficient in isolation. The proliferation of deepfakes, synthetic identities and multi-vector fraud requires a level of sophistication that only intelligent automation can deliver.

A compelling indicator of this shift is the growing investment in AI credentials. According to a 2025 report by the Internet and Mobile Association of India (IAMAI), over 67% of large Indian employers surveyed planned to incorporate AI-powered verification tools into their hiring pipelines by the end of 2026, up from just 38% in 2023. This acceleration reflects not only advancing technology but also a hard-won recognition: static verification is insufficient in a dynamic threat landscape.

The Indian regulatory backdrop also propels this trend. With the Digital Personal Data Protection Act (DPDP Act) emphasising purpose limitation and data minimisation, AI-enabled identity systems can be configured to collect only those signals necessary for legitimate hiring needs, while ensuring auditability and compliance. Detailed logs of verification decisions, model confidence scores and risk flags can be maintained in a governed framework — crucial when organisations are required to demonstrate compliance during audits or investigations.

Identity Verification Trends Employers Must Prepare For In 2026

As Indian organisations modernise hiring and workforce risk functions, several distinct identity verification trends are emerging. These trends are not hypothetical; many are already in early adoption or scaling phases within large enterprises and technology platforms. They reflect shifts in fraud sophistication, regulatory expectations, technology capability and employer priorities.

AI-Enabled Multi-Modal Verification

A key trend is the growing reliance on multi-modal AI verification — systems that combine document authentication, face biometrics, behavioural signals and device intelligence in a single risk assessment. Rather than validating a PAN card or Aadhaar number alone, these systems interpret patterns across modalities to detect attempts at impersonation, deepfakes or synthetic identities.

For instance, a 2025 survey by the Internet and Mobile Association of India (IAMAI) found that over 65% of Indian enterprises plan to adopt multi-modal AI verification workflows by 2026, compared with 36% in 2023. This is driven by rising use of forged documents and automated fraud tools that defeat single-signal checks.

Continuous Identity Assurance

Traditional identity verification occurs once at onboarding. However, 2026 will see a shift towards continuous identity assurance — ongoing monitoring of identity signals throughout an employee’s lifecycle. This means cross-checking identities against behavioural changes, access patterns, and third-party risk signals post-onboarding.

Continuous verification helps detect anomalies such as credential misuse or lateral movement within systems, which might otherwise go unnoticed until a breach occurs. In India’s fast-growing IT and BFSI sectors, where employees access sensitive systems remotely, continuous assurance strengthens both security and compliance.

Biometric Sophistication With Liveness And Anti-Spoofing

Biometrics has been central to Indian identity ecosystems, anchored by Aadhaar. The next trend in 2026 emphasises sophisticated biometric checks — particularly liveness detection and anti-spoofing measures that prevent unauthorised access using photographs, deepfakes or masks.

Modern liveness engines use multi-vector cues (ocular movement, micro-expressions, texture analysis) to distinguish real humans from synthetic artefacts. This trend is critical for remote hiring, digital onboarding, and background verification at scale. Enterprises integrating advanced biometrics report reduction in false positives by up to 45%, improving both accuracy and candidate experience.

Regulatory-Aligned Identity Governance

With enforcement of India’s Digital Personal Data Protection (DPDP) Act, identity verification is becoming tightly coupled with identity governance policies. Employers must ensure that personal data used in verification is processed lawfully, minimised, purpose-bound and purged once its purpose expires.

This trend is accelerating investment in compliance-first identity platforms that embed audit trails, consent logs and data retention controls. In regulated sectors like BFSI and healthcare, failure to implement such governance can attract financial penalties and legal action.

Cross-Border Verification For Global Workforces

As Indian companies increasingly hire talent across borders and contractors from global talent markets, cross-border identity verification is emerging as a distinct trend. Indian employers are now integrating global identity databases, international document validation tools and ISO/IEC 27001-aligned verification APIs to manage diverse identity formats and regulatory regimes.

This trend matters for organisations operating in global delivery models, remote engagements and distributed teams, where simple domestic checks are insufficient to manage risk.

Integration With Background Verification and Risk Analytics

Finally, identity verification in 2026 is not a standalone activity — it is being integrated into holistic background verification and enterprise risk analytics platforms. Signals from identity checks feed into employment history validation, criminal record screening, credential validation, fraud risk scoring and continuous compliance monitoring.

In effect, identity becomes the leading signal in a broader risk management ecosystem, enabling employers to correlate identity risk with behavioural, credential and compliance indicators.

Across India, large enterprises and regulated organisations are already operationalising advanced identity verification models to reduce hiring risk, improve onboarding speed, and strengthen compliance posture. While implementation maturity varies by sector, a clear pattern is emerging: organisations that embed identity verification deeper into their workforce risk stack are achieving measurable business outcomes.

In the BFSI sector, identity-centric onboarding has been a regulatory and operational priority for several years. Banks and NBFCs that have upgraded from basic e-KYC to AI-led, multi-signal identity verification have reported 20–35% reduction in identity-related fraud incidents and 30–40% faster onboarding turnaround times, primarily due to automated document authenticity checks and biometric validation replacing manual review. These improvements directly translate into lower operational cost per hire and improved customer and employee experience.

Large IT services firms and global capability centres (GCCs) are another early adopter group. With thousands of lateral hires each quarter and a high proportion of remote onboarding, these organisations face elevated risks of impersonation, fake credentials, and proxy candidates. Enterprises that have deployed AI-enabled identity verification alongside background verification platforms report:

25–30% reduction in manual verification effort
Up to 50% decline in false identity mismatches
Noticeable drop in offer-to-join drop-offs due to faster clearance cycles

For logistics and gig-economy platforms, where workforce scale can reach hundreds of thousands, identity assurance directly affects platform safety. Platforms that introduced biometric-based identity checks with liveness detection at onboarding and periodic re-verification have observed:

20%+ decrease in duplicate or fake worker accounts
Improved incident traceability, enabling faster investigation of misconduct

Healthcare organisations present a different but equally critical use case. Hospitals and diagnostics chains must verify practitioner identity, licences, and credentials with high accuracy. AI-led identity verification integrated with credential databases has helped reduce credential verification cycle times by over 40%, while strengthening audit readiness.

What Employers Should Do Now to Prepare For 2026

Reposition identity verification from an HR checklist to an enterprise risk-control layer embedded across hiring, compliance, and security workflows.
Consolidate identity verification, background checks, and fraud signals into a unified platform instead of managing disconnected point solutions.
Implement risk-based verification depth based on role sensitivity, system access, and regulatory exposure.
Introduce AI-led multi-modal verification combining document authentication, biometrics, liveness detection, and behavioural signals.
Design continuous identity assurance using periodic and event-triggered re-verification for high-risk roles and lifecycle changes.
Map identity data flows to DPDP Act requirements, including lawful purpose, consent capture, minimal data collection, and retention limits.
Establish auditable logs for identity decisions, verification outcomes, and access history.
Prioritise vendors that demonstrate enterprise-scale reliability, regulatory readiness, and deep integration with HRMS, ATS, and IAM systems.
Build cross-functional ownership between HR, IT, Risk, and Compliance teams for identity strategy.
Track identity risk KPIs such as identity mismatch rates, onboarding TAT, fraud incidents, and false positives to drive continuous optimisation.

Conclusion

By 2026, identity verification will no longer be a point-in-time hiring check but a continuous, intelligence-driven trust layer embedded across the employee lifecycle. Employers that modernise early will be better positioned to reduce risk, stay compliant, and build resilient, future-ready workforces.

By Siddharth, 3 weeksJanuary 28, 2026 ago

BFSI

Agentic AI in Banking

Agentic AI in Banking: Transforming Financial Services with Autonomous Intelligence

Artificial intelligence is reshaping industries — but agentic AI represents the next frontier in automation. Unlike traditional AI, which typically responds to inputs, agentic AI systems can autonomously plan, decide, and act to achieve defined goals, making them powerful enablers of end-to-end process automation in banking.

In a world where customers expect real-time service and banks face intense regulatory and competitive pressure, agentic AI is evolving from “experimental tech” to a strategic imperative.

What Is Agentic AI?

Agentic AI refers to advanced AI systems that go beyond generating outputs (like text or recommendations) and instead take autonomous actions to complete multi-step tasks with minimal human supervision. These systems can observe, plan, learn from feedback, adapt to new conditions, and execute workflows — all aligned to business objectives.

In the context of banking, this means AI agents that can not only analyze data but also complete processes such as credit decisioning, fraud investigations, compliance checks, and personalised customer engagements, making real-time decisions that historically required human intervention.

Key Benefits of Agentic AI in Banking

Implementing agentic AI offers a range of business advantages that address critical pain points for modern financial institutions:

1. Operational Efficiency & Cost Reduction

Agentic AI automates complex, multi-step processes — reducing manual workload, eliminating repetitive tasks, and accelerating turnaround times. This leads to significant cost savings and allows teams to focus on strategy and innovation.

2. Enhanced Risk Management and Compliance

Autonomous agents can continuously monitor transactions, detect anomalies, and enforce compliance checks in real time. This improves accuracy and reduces regulatory risk, especially in high-volume environments such as anti-money-laundering (AML) and Know Your Customer (KYC) workflows.

3. Hyper-Personalised Customer Experiences

By analysing customer behavior and financial data, agentic AI can tailor product recommendations, personalised financial advice, and proactive service actions — transforming customer engagement and boosting satisfaction.

4. Faster Decision Making

Autonomous decision-capable AI agents reduce latency in critical processes such as credit evaluation, loan approvals, and investment suggestions — enabling banks to respond in real time to customer needs and market changes.

5. Improved Revenue Growth

By streamlining operations and enhancing service quality, banks can unlock new revenue opportunities — from optimized pricing and product bundling to intelligent wealth management — while also strengthening customer retention.

High-Impact Use Cases

Agentic AI is already being applied across the banking value chain — from backend operations to customer-facing services.

1. Dynamic Fraud Detection & Financial Crime Prevention

AI agents monitor transactions continuously, adapt to evolving threat patterns, and reduce false positives, enabling teams to focus on the most critical alerts.

2. Intelligent Loan Underwriting and Credit Risk Evaluation

Autonomous systems can assess creditworthiness using real-time data from multiple sources, improving both fairness and speed in lending decisions.

3. Real-Time Compliance Orchestration

Agents can orchestrate compliance workflows end-to-end, adjusting to regulatory changes and ensuring continuous adherence without the need for manual checks.

4. Autonomous Treasury and Liquidity Optimization

Agentic AI can optimize treasury operations — such as cash flow management and revenue maximization — by responding dynamically to market conditions.

5. Personalised Wealth Management and Financial Advice

AI agents can tailor investment strategies, rebalance portfolios based on real-time conditions, and automate routine advisory tasks.

6. Automated Customer Engagement and Cross-Sell Engines

AI agents can interact with customers across digital channels, surface relevant offers based on preferences and behaviour, and help bankers identify leads and sales opportunities.

7. Autonomous Reporting & Analytics

From internal reporting to strategic insights, agentic systems can autonomously compile, interpret, and present data — freeing human analysts for high-value work.

Strategic Considerations & Challenges

While agentic AI unlocks powerful capabilities, banks must navigate data quality, governance, transparency, and regulatory compliance to deploy it responsibly. Without accurate data and robust oversight, autonomous decisions can lead to risk or model drift.

Implementing agentic AI also requires skill development and change management, as teams shift from traditional workflows to AI-augmented roles.

Conclusion

Agentic AI marks a paradigm shift in banking — pushing institutions from reactive automation toward proactive, autonomous decision-making systems that drive efficiency, improve customer experience, and support future growth. As competition intensifies and digital expectations rise, banks that harness agentic AI effectively will shape the next era of financial services.

By Siddharth, 4 weeksJanuary 21, 2026 ago

AuthBridge Product Updates: December 2025

Blogs

AuthBridge Product/Service Updates: December 2025

At AuthBridge, we take pride in continuously updating our product offerings to meet the changing needs of businesses. The latest enhancements to OnboardX, DAV , and TruthScreen are designed to streamline operations, improve efficiency, and enhance client satisfaction. These upgrades bring a host of benefits to industries like Banking & Financial Services (BFSI), E-commerce, Manufacturing, Telecom, and more, helping them stay ahead in a competitive market.

Let’s delve into these updates now.

Background Verification Service Enhancements

Expanded Course Library for Education Verification
The education form now includes 650+ additional courses, making it easier for candidates to accurately select their qualification during onboarding.
Consent Management Feature Introduced
With the new consent management feature, candidates can not just accept, but decline consent for BGV. Declined cases are automatically routed to a separate bucket, improving HR visibility and case management.
Improved Institute Auto-Fill Feature for Education Details
The auto-fill field for University/Board has been enhanced. The system now suggests institutes based on any first letter of any word in the institute name.
Example: Typing “Doe” will match John Doe College.
Insurance Agent Licence Verification via PAN
Bridge now supports Insurance Agent Licence Verification (API). By entering the agent’s PAN, HR teams can view the insurance agent’s status (active/inactive), employment history with relevant companies, and other pertinent details.

5. Reporting Manager Agentic AI Calling Feature Now Live
The Agentic AI Calling module for Reporting Manager verification is now active. This enables higher automation of BGV follow-ups, reducing manual effort and shortening TAT for HR teams.

OnboardX

Custom MIS Deployed for OnboardX
OnboardX now supports a customisable MIS layer. Key capabilities include:
• Templatised MIS formats
• Renaming & rearranging form fields as per client needs
• Auto-picking fields from onboarding forms
This upgrade improves operational efficiency and allows clients to view data in formats aligned to their workflows.
International Bank Account Verification Enabled
OnboardX now supports international bank account verification via API. The system works using IBAN or traditional account numbers (where IBAN is unavailable), expanding banking verification to cross-border vendors and partners.
New Approval React Dashboard
A new Dashboard based on React has been introduced to help approvers gain real-time visibility into case:
• TAT
• Ageing
• Approvals & audit logs
This dashboard is fully customisable, enabling teams to tailor analytics and views as per process maturity and reporting needs.
Configurable “Attention Required” Module Introduced
The Attention Required bucket now supports configurable actions, allowing approvers to directly take actions on pending cases. This reduces delays and accelerates closure for exceptions and clarifications.
Latitude–Longitude Distance Check Introduced
For logistics and parcel delivery workflows, OnboardX now supports latitude/longitude distance calculation. How this works is that when a letter is delivered to a candidate/vendor, the system captures the latitude and longitude of the delivery location and compares it with the stated address, enabling higher validation accuracy for field checks.
Auditable Vendor Case Assignment Actions

With this new update, all case assignment actions performed by any vendor are now fully logged, ensuring accountability, traceability, and cleaner audit trails across the allocation workflow.

Digital Address Verification (DAV)

New “Viewer” Role for Transparency & Status Tracking
To improve visibility across applications, a Viewer role has been added to Digital Address Verification. Viewers can track the application status and progress without performing any actions, enabling passive stakeholders to stay informed without cluttering approval workflows.
SMS Dependency Removed for Overseas Users – Email Links Enabled
Based on customer feedback, Digital Address Verification for overseas applicants no longer relies on SMS for link delivery. The DAV link will now be sent via email, enhancing completion rates, user accessibility and overall success rates for clients.

TruthScreen

CIN to GST Mapping API Added
A new CIN to GST API has been added to TruthScreen’s library of 160+ APIs. This service enables instant retrieval of GST details mapped to a company’s CIN.
Improved Uptime for Bank Verification Services
The uptime and stability of Bank Account Verification and PAN–Aadhaar Seeding services have been further enhanced. This results in faster verification TAT and improved overall reliability for customers.
BIS Licence Verification Introduced
TruthScreen now supports BIS Licence Verification for manufacturers and importers. This helps verify licences issued by BIS, enabling better compliance and quality assurance checks.
UPI-to-Bank Details via Penny Drop
A new UPI-to-Bank Details API is live. It fetches bank account details using UPI IDs via a penny-drop verification mechanism.

5. Mobile-to-Bank Details API Launched
Another new addition is the Mobile-to-Bank Details API, which retrieves bank account details of an entity using the mobile number provided.

We will be happy to hear from you on what all enhancements you expect from the massive suite of our products. Feel free to write down to us at communication@authbridge.com or marketing@authbridge.com and we will be more than happy to listen to your queries.

By Abhinandan, 1 monthJanuary 14, 2026 ago

BFSI

What Is Re-KYC & Why Is It Important?

What Is Re-KYC?

In India, Banks and other regulated financial entities are required to periodically update the Know Your Customer (KYC) details of their customers. This periodic update is referred to as Re-KYC, short for renewal or revalidation of KYC. Re-KYC ensures that customer identity information, address records and risk categorisation remain accurate over time. The Reserve Bank of India (RBI) has laid down the regulatory framework for Re-KYC under the Master Direction on KYC (2016), with subsequent clarifications to streamline digital submission, self-declarations and risk-based intervals.

Re-KYC applies to both new and existing customers. While the initial KYC process takes place at the time of account opening, Re-KYC may be required every two, eight or ten years depending on the customer’s risk category. For customers, Re-KYC prevents account restrictions and ensures uninterrupted access to banking services. For financial institutions, it supports anti-money laundering (AML) and countering the financing of terrorism (CFT) obligations, and reduces compliance exposure arising from inaccurate or outdated customer profiles.

Why Re-KYC Is Needed

The rationale behind Re-KYC sits at the intersection of regulatory compliance, financial system security and customer continuity. At the regulatory level, Re-KYC supports India’s obligations under the Prevention of Money Laundering Act (PMLA), 2002, and associated Anti-Money Laundering (AML) and Countering the Financing of Terrorism (CFT) frameworks. The Reserve Bank of India’s KYC Master Direction (2016) requires all regulated entities to maintain updated customer information, with periodic verification forming a critical control against misuse of financial channels for illicit purposes.

From a systemic perspective, Re-KYC helps banks maintain traceable and contactable customer records. Over time, changes in address, occupation, income, mobile numbers or identification credentials can disconnect customers from their accounts, complicate dispute resolution and increase the risk of transactions going unreported. This becomes particularly relevant for dormant or low-activity accounts, where beneficiary claims, refunds or subsidy payments may be delayed due to outdated details.

For customers, the need for Re-KYC is largely practical. Banks may temporarily restrict high-risk accounts or delay services if required documentation is not updated within stipulated timelines. Conversely, completed Re-KYC ensures seamless access to digital channels, investment products, payment systems and government benefit transfers. Viewed through this lens, Re-KYC is less about procedural formality and more about maintaining uninterrupted participation in a digitally oriented financial ecosystem.

Eligibility For Re-KYC

Re-KYC applies to all customers who maintain an ongoing relationship with a regulated financial entity such as a bank, payments bank, NBFC, brokerage or digital wallet provider. However, eligibility for Re-KYC does not arise uniformly across all customers at the same time. Instead, it depends on the date of initial KYC completion, the customer’s risk category and whether any material change in personal details has occurred since onboarding. For example, high-risk accounts are subject to more frequent periodic updates than low-risk accounts due to their greater exposure to transactional complexity and compliance sensitivity.

A customer may also be asked to complete Re-KYC outside the periodic cycle if their bank observes significant changes in usage patterns, suspected fraud, sudden increases in transaction volumes or data inconsistencies. Although such instances are less common, they underline the dynamic nature of Re-KYC in supporting risk monitoring and fraud prevention. By contrast, customers whose details remain unchanged for extended periods may only need to provide a self-declaration to confirm that the information on record remains accurate.

Eligibility may also be triggered by customer life events such as relocation, change of employment, change of nationality or updated government-issued documents. From a customer standpoint, fulfilling Re-KYC requests ensures continuity of service and prevents temporary restrictions on accounts or delays in accessing digital banking, payments or investment platforms. The eligibility criteria therefore serve both regulatory compliance and customer protection objectives.

Periodic Re-KYC Requirements

Under the RBI’s risk-based framework, the frequency of Re-KYC depends on the customer’s risk profile. Financial institutions categorise customers as low, medium or high risk based on a combination of factors such as nature of business, transaction patterns, geography, account type and historical behaviour. This approach ensures that enhanced due diligence is reserved for customers who pose higher compliance exposure, while routine individuals remain subject to lighter oversight.

The periodicity prescribed under the RBI’s KYC Master Direction (2016) is as follows:

Risk Category	Re-KYC Interval
High-Risk	Every 2 years
Medium-Risk	Every 8 years
Low-Risk	Every 10 years

These intervals are intended to balance regulatory vigilance with operational pragmatism. High-risk categories may include customers whose activity or business lines expose institutions to laundering or fraud risks, while low-risk customers typically hold straightforward retail accounts with limited complexity. Importantly, the framework does not require banks to insist on fresh documentation every time a periodic Re-KYC becomes due. If the details previously submitted remain valid and unchanged, a self-declaration may be sufficient.

Beyond these timelines, Re-KYC can be accelerated if customer information becomes outdated or inconsistent before the next scheduled review. For instance, a change in address, contact number or identity documents may prompt a bank to request early Re-KYC to maintain accurate records. Likewise, accounts that exhibit unusual transactional activity or sudden behavioural divergence may be reviewed earlier as part of ongoing monitoring.

Re-KYC Documents

The documentation required for Re-KYC depends on whether any change in customer information has occurred since the last KYC update. If there is no change in details such as address, identity or contact information, a simple self-declaration may be sufficient. Many banks permit this through digital channels including email, mobile banking applications and internet banking portals, provided the customer’s details match the information already registered with the institution.

If changes have occurred, customers may be asked to provide updated proof of identity or proof of address. Commonly accepted documents include Aadhaar, passport, voter ID, driving licence, NREGA job card and other officially valid documents (OVDs) as defined by the RBI. For address changes, current utility bills or rental agreements may also be accepted under certain conditions, depending on the institution’s internal policies and verification mechanisms. The intention is not to duplicate documentation unnecessarily, but to ensure that records remain accurate and traceable.

In addition to identity and address proofs, banks may request updated contact information such as mobile numbers or email addresses. This is particularly relevant for customers who rely on digital banking services, SMS alerts or two-factor authentication (2FA). For institutional or high-value accounts, further documentation may be sought as part of enhanced due diligence, though such cases are the exception rather than the norm for retail customers. The principle remains that documentation requirements should be proportionate to risk and aligned with RBI directions.

Re-KYC Process

The Re-KYC process can be completed through several channels, reflecting the RBI’s guidance to make periodic updates more customer-friendly. Traditionally, customers visited bank branches to submit updated documents, but the increasing use of digital banking has broadened the available choices considerably. Today, Re-KYC may be completed through mobile banking applications, internet banking portals, business correspondents (BCs), registered email IDs and, in some cases, Video-based Customer Identification Process (V-CIP). The availability of these channels varies across institutions, but the regulatory direction favours multi-channel accessibility to reduce friction for customers.

For updates involving no change in personal details, the process is typically straightforward. Customers may receive a notification from their bank requesting confirmation that their existing KYC information remains accurate. Upon providing a self-declaration through a designated channel, the bank updates its records and completes the Re-KYC cycle. Where changes in identity, address or contact information have occurred, customers may be required to upload or present updated documents for verification. This may be followed by an authentication step, especially where digital submissions are involved.

Business correspondents continue to play an important role in supporting Re-KYC in semi-urban and rural areas. Their presence enables customers to complete verification without travelling to branches, which is particularly beneficial for account holders reliant on government benefit transfers and direct benefit transfer (DBT) schemes. For digital-first customers, V-CIP offers an added level of convenience. Banks equipped with V-CIP systems may conduct Re-KYC through secure video sessions, allowing verification officers to authenticate identity documents and confirm liveness without in-person visits. These digital advancements have collectively reduced delays and made compliance more attainable for a diverse customer base.

Difference Between KYC And Re-KYC

KYC and Re-KYC are often mentioned together, but they serve different purposes within the lifecycle of a customer’s relationship with a financial institution. KYC is conducted at the time of onboarding to verify the customer’s identity, address and risk profile before services are activated. It ensures that only legitimate individuals and entities can open accounts or access regulated financial channels. Re-KYC, by contrast, is periodic. Its purpose is to ensure that the information collected during onboarding remains accurate and valid as the customer’s circumstances evolve.

Another difference lies in the intensity of documentation. Initial KYC typically requires comprehensive submission of identity and address proofs, supported by in-person verification or digital verification processes such as Aadhaar-based authentication or Video-based Customer Identification. Re-KYC may require documentation only in cases where information has changed. If details remain unchanged, a self-declaration may suffice. This conditional documentation structure reflects the risk-based approach encouraged by the RBI and reduces unnecessary operational burden for customers and institutions alike.

The distinction also influences customer experience. While KYC marks the beginning of a financial relationship, Re-KYC preserves continuity. Without Re-KYC, accounts may face temporary restrictions, especially in cases where compliance exposure is high or information gaps emerge over time. In this sense, Re-KYC complements the original KYC by acting as a maintenance mechanism for AML-CFT compliance and financial system integrity.

Consequences Of Not Completing Re-KYC

Failure to complete Re-KYC can result in temporary disruption of banking and investment services, particularly where the customer has been classified under a higher risk category or where changes in information have created traceability gaps. Banks may place restrictions on account operations, limit digital access or pause certain transactions until Re-KYC is completed. These measures are not punitive; they are designed to mitigate compliance exposure and ensure that financial institutions maintain up-to-date records as required under AML-CFT regulations and the KYC Master Direction.

For customers who rely on digital banking, incomplete Re-KYC can translate into delays in payments, transfers or authentication processes. In more sensitive cases, withdrawal limits may be imposed, or the account may be converted into a limited-KYC mode until verification is concluded. For accounts that receive government benefits or subsidies through direct benefit transfer (DBT), outdated KYC information may result in delayed credits or failed transfers, especially if mobile numbers or bank details are no longer current.

Uncompleted Re-KYC also affects institutions by increasing operational risk and compliance liability. Outdated information complicates customer outreach during dispute resolution, fraud investigations or dormant account settlements. At scale, such information gaps can slow system-wide reconciliation efforts and create financial uncertainty for stakeholders. The consequences therefore extend beyond individual inconvenience and highlight the role of Re-KYC as a structural safeguard in a modern financial system.

Role Of Digital Re-KYC And Video-Based Verification

Digital Re-KYC has become central to how financial institutions manage periodic verification in an increasingly online environment. Banks and other regulated entities have been moving away from branch-heavy processes and towards digital channels that allow customers to complete updates remotely. This shift reflects both regulatory encouragement and consumer expectations. Today, many customers prefer to authenticate and verify identity through mobile applications, secure portals or email-based workflows rather than visiting a physical branch.

A key component of this evolution is the Video-based Customer Identification Process (V-CIP). Initially introduced to support digital onboarding, V-CIP now has a role in Re-KYC as well. It enables banks to authenticate identity documents, verify facial attributes and establish liveness through real-time video interactions. Verification officers conduct the process remotely while ensuring compliance with regulatory safeguards. This mechanism reduces turnaround time and creates a seamless alternative for customers who may otherwise face delays due to travel limitations or branch congestion.

Business correspondents (BCs) continue to complement digital channels, particularly in regions where connectivity or digital literacy remains uneven. Their presence allows institutions to balance compliance requirements with financial inclusion goals, ensuring that Re-KYC does not become a barrier for rural and semi-urban customers. Combined, these developments demonstrate how Re-KYC has matured from a static compliance requirement into a layered and technology-enabled function that aligns with India’s broader digital economy.

By Abhinandan, 1 monthJanuary 8, 2026 ago

KYC

Corporate KYC: A Comprehensive Guide

Introduction

Corporate Know Your Customer (KYC), also known as business verification, has become a central pillar of modern risk management, regulatory compliance and enterprise governance. As financial systems, digital commerce and global supply chains grow increasingly interconnected, regulators expect organisations not only to know their individual customers but also to understand the ownership, control structures and activities of the businesses with which they engage. Whether onboarding a new vendor, lending to a company, opening a corporate bank account or partnering with a distributor, enterprises are now expected to verify corporate identity, assess beneficial ownership and evaluate potential financial crime risks.

Corporate KYC goes significantly beyond simple document collection. It requires organisations to establish the legal existence of an entity, identify persons with significant control, assess sanctions and watchlist exposure, evaluate adverse media, and understand the nature and purpose of the business relationship. Weak or incomplete corporate verification exposes firms to risks such as fraud, money laundering, terrorist financing, shell-company misuse, tax evasion and reputational damage. Global enforcement actions in recent years demonstrate that regulators are increasingly intolerant of inadequate due diligence, often imposing substantial financial penalties and supervisory restrictions on institutions that fail to perform adequate checks on corporate customers.

At the same time, businesses face practical challenges: fragmented records, complex ownership structures that span jurisdictions, manual onboarding processes and rising compliance expectations. Traditional paper-based and email-driven approaches are slow, costly and prone to human error, frequently resulting in delayed onboarding, poor customer experience and operational backlogs. Corporate KYC today therefore requires a careful balance between regulatory rigour and operational efficiency, with technology, data and automation playing an increasingly important role in making verification both thorough and scalable.

What Is Corporate KYC?

Corporate Know Your Customer (Corporate KYC) is the process through which organisations verify the identity, legal standing and ownership structure of a business entity before entering into or continuing a commercial relationship with it. Whilst traditional KYC focuses on individuals, Corporate KYC concerns legal persons such as private and public companies, partnerships, LLPs, foundations and trusts. At its core, Corporate KYC seeks to answer three fundamental questions: Does this entity legally exist? Who ultimately controls it? And is it being used for legitimate purposes?

Corporate KYC typically involves validating incorporation details, registered addresses, corporate filings, licences and tax identifiers issued by competent authorities. A critical element is the identification of Ultimate Beneficial Owners (UBOs)—the natural persons who ultimately own or control the entity, even when multiple layers of companies or nominees are present. This focus on beneficial ownership reflects international expectations laid out by bodies such as the Financial Action Task Force (FATF), which has repeatedly warned that complex corporate structures can be misused to obscure the proceeds of crime. Regulatory authorities in the UK, EU, US and India now require firms to obtain and verify UBO information as part of risk-based due diligence.

Modern Corporate KYC also extends to understanding the nature of the business, its geographical footprint and its customer base, while screening both the entity and its controllers against sanctions lists, politically exposed person (PEP) registers and adverse media. Numerous global enforcement cases have demonstrated that weak Corporate KYC can enable shell companies, trade-based money laundering and sanctions evasion. The World Bank and OECD have both highlighted how anonymous legal entities feature prominently in major corruption and tax-evasion cases worldwide, reinforcing the need for stronger transparency frameworks.

Corporate KYC is therefore not merely an administrative formality. It is applied in banking, fintech, insurance, capital markets, supplier onboarding, marketplace merchant onboarding and corporate lending. It protects institutions from regulatory penalties, reputational damage and financial loss, whilst also strengthening overall market integrity. In an increasingly digital and cross-border economy, Corporate KYC has become a foundational control for enterprise risk management and trust building.

Why Corporate KYC Matters for Businesses

Regulatory Compliance And Penalty Avoidance
Corporate KYC is a legal requirement in many jurisdictions. Regulators such as the FCA, FinCEN, RBI and the European Banking Authority mandate verification of corporate customers and ultimate beneficial owners. Institutions that fail to perform adequate business verification have faced fines running into billions of dollars globally, along with licence restrictions and remediation orders.
Prevention Of Financial Crime
Robust Corporate KYC helps identify shell companies, front organisations and opaque ownership structures that may facilitate money laundering, terrorist financing, tax evasion or sanctions evasion. International studies by the World Bank and FATF show that anonymous companies are repeatedly used in major corruption and financial crime cases, highlighting the importance of corporate transparency.
Protection Against Fraud And Operational Risk
Businesses that onboard entities without verification face heightened exposure to invoice fraud, identity theft, trade-based money laundering and contract default. Corporate KYC enables early detection of high-risk entities, politically exposed controllers and adverse media, reducing downstream legal and financial exposure.
Stronger Business Relationships And Reputation
Investors, regulators and customers increasingly expect organisations to demonstrate that they know who they are dealing with. Strong Corporate KYC frameworks enhance institutional credibility and protect brand reputation by proving that partners and counterparties have been vetted thoroughly.
Improved Decision-Making In Lending And Partnerships
Access to verified corporate data, beneficial ownership and financial background enables more accurate credit risk assessments, vendor selection and counterparty evaluation. This leads to better pricing, lower default rates and reduced disputes.
Faster And Safer Onboarding Through Digital KYC
Modern Corporate KYC solutions combine data, automation and AI to reduce manual processing and turnaround time. Financial institutions adopting automated verification have reported significant reductions in onboarding time while simultaneously improving compliance auditability.

Key Components of Corporate KYC

Legal Entity Identification
The foundation of Corporate KYC is confirming that the business legally exists. This includes validating incorporation certificates, registration numbers, tax identifiers, registered addresses and active status with government registries. It ensures the entity is real and duly constituted under applicable law.
Ultimate Beneficial Ownership (UBO) Identification
Organisations must “look through” layers of ownership to identify the natural persons who ultimately own or control the company. This may involve complex multi-jurisdictional structures. Regulators typically require identifying individuals holding 10–25% or more ownership or control, with enhanced checks where opacity or higher risk is present.
Management And Control Verification
Beyond shareholders, Corporate KYC evaluates directors, partners, trustees and senior managers. This confirms who exercises effective control or decision-making authority within the organisation.
Business Profile And Activity Understanding
Firms are expected to understand the nature of the entity’s business, its products, services, customer base, geography of operations and expected transaction activity. Any deviation from the stated profile later may indicate emerging risk.
Sanctions, PEP And Adverse Media Screening
The entity and its controllers are screened against global sanctions lists, politically exposed person (PEP) databases and negative news sources. This helps identify connections with corruption, organised crime, regulatory violations or reputational risk.
Risk Assessment And Risk Scoring
Corporate customers are evaluated and categorised as low, medium or high risk based on sector, geography, ownership complexity, transaction nature and screening outcomes. This risk rating determines whether simplified, standard or enhanced due diligence is needed.
Document Verification And Record-Keeping
Corporate KYC requires collecting and validating official documents and maintaining robust, auditable records. Increasingly, organisations are replacing manual paper files with digital KYC platforms that provide secure storage, stronger validation controls and improved audit trails.
Ongoing Monitoring
Corporate KYC is a continuous obligation rather than a one-off event. Entities must be monitored for changes in ownership, sanctions exposure or adverse developments, with periodic reviews aligned to their risk classification.

Corporate KYC Process: Step-By-Step Overview

Although regulatory expectations vary across jurisdictions and industries, most Corporate KYC programmes follow a broadly similar lifecycle. The process begins with information collection, progresses through verification and risk assessment, and then moves into ongoing monitoring and periodic review. Modern digital platforms have streamlined many of these activities, but the underlying steps remain conceptually consistent.

1. Information And Document Collection

Organisations begin by collecting key information about the entity, typically including:

legal name, trading name and registered address
incorporation number and registration certificate
tax identification numbers
shareholding pattern and director lists
nature of business and expected activity

At this stage, supplementary documents such as Memorandum of Association, Articles of Association, partnership deeds or trust deeds may also be requested. The quality and completeness of documentation is essential because subsequent verification steps depend on this information.

2. Verification Of Legal Existence

Once documents are collected, the entity’s legal existence is verified through:

company registries
regulatory databases
tax and licensing authorities

For example, in the United Kingdom, the Companies House register is commonly used to validate incorporation status, while in India similar verification may take place through MCA21. Where the entity operates in multiple jurisdictions, cross-border records may need to be reviewed.

3. Identification Of Ultimate Beneficial Owners (UBOs)

A core step in Corporate KYC is to uncover who ultimately controls the business. This involves:

mapping the ownership structure
tracing shareholding across multiple layers
identifying natural persons who meet UBO thresholds

Enhanced due diligence may be required when:

ownership is routed through offshore centres
nominee shareholders are present
control is exercised through non-shareholding means

This step addresses one of the most exploited vulnerabilities in financial crime — the misuse of opaque corporate structures.

4. Risk Screening And Background Checks

The entity and its controllers are screened against:

international sanctions lists
politically exposed persons (PEP) databases
law-enforcement notices
adverse media

Screening helps identify links to criminal activity, corruption, organised crime, environmental offences or regulatory violations. For instance, a 2023 FATF report highlighted that adverse media monitoring often reveals risk indicators long before formal sanctions are imposed.

5. Risk Assessment And Risk Scoring

Based on the information gathered, organisations assign a risk rating such as low, medium or high. Factors considered may include:

business sector (for example, high-risk industries such as gaming or virtual assets)
geographical exposure
complexity of ownership structure
transaction patterns
PEP or sanctions exposure

This risk score determines whether simplified due diligence, standard checks or enhanced due diligence is required.

6. Approval, Onboarding And Record-Keeping

Once the entity is assessed, it is either:

onboarded
onboarded with conditions
or declined

All records of documents collected, verifications performed and decisions taken must be preserved for audit and regulatory inspection. Increasingly, firms are using digital KYC systems to ensure robust, tamper-evident audit trails.

7. Ongoing Monitoring And Periodic Review

Corporate KYC is not a one-time exercise. Organisations are expected to:

monitor changes in ownership or control
track new regulatory actions or adverse news
refresh documents at defined intervals

High-risk entities are usually reviewed more frequently than low-risk ones. This ensures that emerging risks are captured over the lifecycle of the relationship.

Documents Required for Corporate KYC

The documents required for Corporate KYC may vary slightly by jurisdiction and regulatory regime, but most institutions follow a broadly consistent framework. The objective is to establish legal existence, verify ownership and control, and understand the business’s nature and activity. Banks, fintech platforms, insurance companies and large enterprises often maintain detailed checklists, but the essential categories of documentation remain similar.

1. Proof Of Legal Existence

Organisations typically request documents that demonstrate that the entity has been lawfully incorporated and is recognised by the relevant authority. Common documents include:

certificate of incorporation or registration
memorandum and articles of association / constitution documents
partnership deed or LLP agreement (for partnerships and LLPs)
business licence or operating permit
tax registration certificates

These documents confirm that the organisation is legally constituted and entitled to conduct business.

2. Registered Address And Principal Place Of Business

Verification of the entity’s registered office and principal place of business is a core Corporate KYC requirement. Institutions may request:

utility bills
lease agreements
address confirmation letters issued by authorities

This helps verify that the company has a genuine operating presence rather than being a purely nominal or shell entity.

3. Ownership And Shareholding Structure

Understanding how the company is owned is critical for identifying Ultimate Beneficial Owners (UBOs). Documents typically requested include:

share registers or shareholder lists
shareholding pattern certificates
beneficial ownership declarations
group structure charts

These records enable institutions to trace ownership through multiple layers, particularly when cross-border subsidiaries or holding companies are involved.

4. Identification Documents For Key Individuals

Corporate KYC extends to those who own, control or manage the business. Therefore, institutions usually obtain identity documents for:

directors
partners or trustees
significant shareholders
authorised signatories

Acceptable identity proofs may include passports, national identity cards or government-issued photo identification, depending on the jurisdiction.

5. Board Resolutions And Authorisation Documents

Where accounts are to be opened or contracts are to be executed, organisations often request:

board resolutions authorising the relationship
power of attorney or mandate letters
authorised signatory lists

These documents confirm who is legally permitted to act on behalf of the company.

6. Financial And Business Activity Information

To understand the nature and purpose of the business relationship, institutions may require:

audited financial statements
annual returns or corporate filings
business plans or activity descriptions
details of principal customers and suppliers

This information informs the risk assessment and ensures that declared activities are consistent with expected transactions.

7. Sanctions, PEP And Adverse Media Declarations

Some institutions also obtain written declarations regarding:

sanctions exposure
politically exposed person (PEP) status
pending litigation or regulatory actions

These declarations are normally complemented by independent screening through global databases and news sources.

Common Challenges in Corporate KYC And How Businesses Overcome Them

Despite being critical to compliance and risk management, Corporate KYC is frequently complex, resource-intensive and operationally demanding. One of the most significant challenges is fragmented information. Corporate records are often dispersed across multiple jurisdictions, registries and legacy systems. Multinational entities may have subsidiaries in countries with limited public disclosure requirements, making beneficial ownership discovery difficult. Compliance teams are therefore required to piece together information from company filings, shareholder registers, tax records and commercial databases, which is both time-consuming and error-prone.

Another major challenge is the opacity of ownership structures. Shell companies, nominee arrangements and layered cross-border holdings can obscure the identity of ultimate beneficial owners. Criminal networks exploit these structures to launder funds or evade sanctions, while legitimate firms may still struggle to evidence transparency quickly. As regulators increasingly focus on beneficial ownership transparency, businesses without adequate tools to map ownership risk being deemed non-compliant even where intent is legitimate.

Operationally, Corporate KYC is hindered by manual processes and paper-based workflows. Many organisations still rely on email for document exchange, spreadsheets for tracking, and manual screening across sanctions and media databases. These methods increase turnaround time, create audit gaps and make it difficult to evidence decision-making during supervisory inspections. As onboarding volumes grow, manual models become unsustainable, resulting in backlogs and poor customer experience.

A further challenge is the need for continuous monitoring rather than one-time verification. Corporate circumstances change: directors resign, ownership structures shift, sanctions are updated, and negative news emerges. Institutions that treat Corporate KYC as a single event rather than an ongoing process risk missing emerging threats. Implementing continuous monitoring at scale, however, requires automation, reliable data feeds and alerting systems that most organisations have not historically invested in.

Finally, businesses must reconcile the tension between compliance rigour and commercial efficiency. Excessive friction deters legitimate customers and vendors; insufficient checks expose firms to regulatory action. Striking this balance requires a risk-based approach, workflow orchestration and intelligent decisioning rather than blanket verification policies.

How AuthBridge Can Help with Corporate KYC

AuthBridge supports enterprises in modernising Corporate KYC by combining data, automation and AI-driven risk intelligence into a single platform. Our solutions enable organisations to verify legal entity information through authoritative registries, map beneficial ownership structures, and screen both entities and controllers against global sanctions, PEP and adverse-media databases. Automated document collection and validation significantly reduce manual effort and turnaround time, while digital case management ensures complete audit trails for regulatory review.

AuthBridge supports enterprises in building Corporate KYC programmes that are fast, accurate and compliant, replacing fragmented manual processes with automated, data-driven verification workflows. Instead of navigating multiple portals or managing email-based documentation, organisations can centralise business verification, ownership discovery and risk assessment within a single, orchestrated framework.

AuthBridge enables verification teams to validate legal entity information through authoritative registries, confirming incorporation details, registered addresses, corporate filings and active status of companies across jurisdictions. This is complemented by structured ownership and control mapping, helping organisations identify Ultimate Beneficial Owners (UBOs) and persons with significant control even in multi-layered, cross-border entity structures. Complex hierarchies that previously required weeks of manual investigation can be resolved far more quickly through automated ownership discovery.

AuthBridge also provides a comprehensive suite of risk and compliance checks essential to Corporate KYC. These include:

sanctions screening against global and regional lists
politically exposed person (PEP) checks
adverse media and reputational risk screening
watchlist and law-enforcement database checks
identity verification of directors, partners and authorised signatories

These checks can be configured into risk-aligned workflows, allowing institutions to apply standard Customer Due Diligence (CDD) or Enhanced Due Diligence (EDD) depending on factors such as geography, sector or ownership opacity. Higher-risk entities can automatically trigger deeper background checks, site visits or additional documentation, while low-risk entities experience faster onboarding with fewer touchpoints.

A major area in which AuthBridge adds value is document intelligence and lifecycle management. Organisations can collect corporate documents digitally, validate them automatically, extract key fields using OCR and AI, and store them securely with clear audit trails. This eliminates the operational burden of email chains, missing attachments and manual validation, while ensuring that every decision taken during onboarding is fully auditable for regulators.

By Siddharth, 1 monthJanuary 6, 2026 ago

Introduction

What is the Digital Personal Data Protection (DPDP) Act?

What is Ex-Employee Verification?

What Does Ex-Employee Verification Include?

Why is Ex-Employee Verification Important?

Traditional Employment Verification vs. the DPDP Era

Consent: The Foundation of Modern Verification

Why HR Is Required in Ex-Employee Verification

Best Practices for a Secure Credential Lifecycle

Why DPDP-Compliant Verification is Beneficial

How AuthBridge Can Help

Conclusion

The Evolving Imperative For Identity Verification In Hiring

AI-Driven Identity Verification Becomes the Enterprise Standard In India

Identity Verification Trends Employers Must Prepare For In 2026

AI-Enabled Multi-Modal Verification

Continuous Identity Assurance

Biometric Sophistication With Liveness And Anti-Spoofing

Regulatory-Aligned Identity Governance

Cross-Border Verification For Global Workforces

Integration With Background Verification and Risk Analytics

What Employers Should Do Now to Prepare For 2026

Conclusion

Agentic AI in Banking: Transforming Financial Services with Autonomous Intelligence

What Is Agentic AI?

Key Benefits of Agentic AI in Banking

1. Operational Efficiency & Cost Reduction

2. Enhanced Risk Management and Compliance

3. Hyper-Personalised Customer Experiences

4. Faster Decision Making

5. Improved Revenue Growth

High-Impact Use Cases

1. Dynamic Fraud Detection & Financial Crime Prevention

2. Intelligent Loan Underwriting and Credit Risk Evaluation

3. Real-Time Compliance Orchestration

4. Autonomous Treasury and Liquidity Optimization

5. Personalised Wealth Management and Financial Advice

6. Automated Customer Engagement and Cross-Sell Engines

7. Autonomous Reporting & Analytics

Strategic Considerations & Challenges

Conclusion

Background Verification Service Enhancements

OnboardX

Digital Address Verification (DAV)

TruthScreen

What Is Re-KYC?

Why Re-KYC Is Needed

Eligibility For Re-KYC

Periodic Re-KYC Requirements

Re-KYC Documents

Re-KYC Process

Difference Between KYC And Re-KYC

Consequences Of Not Completing Re-KYC

Role Of Digital Re-KYC And Video-Based Verification

Introduction

What Is Corporate KYC?

Why Corporate KYC Matters for Businesses

Key Components of Corporate KYC

Corporate KYC Process: Step-By-Step Overview

1. Information And Document Collection

2. Verification Of Legal Existence

3. Identification Of Ultimate Beneficial Owners (UBOs)

4. Risk Screening And Background Checks

5. Risk Assessment And Risk Scoring

6. Approval, Onboarding And Record-Keeping

7. Ongoing Monitoring And Periodic Review

Documents Required for Corporate KYC

1. Proof Of Legal Existence

2. Registered Address And Principal Place Of Business

3. Ownership And Shareholding Structure

4. Identification Documents For Key Individuals

5. Board Resolutions And Authorisation Documents

6. Financial And Business Activity Information

7. Sanctions, PEP And Adverse Media Declarations

Common Challenges in Corporate KYC And How Businesses Overcome Them

How AuthBridge Can Help with Corporate KYC

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