Employee Background Verification & Screening
Candidate-first, digital employee screening solutions fit for hybrid and remote workplaces.
Trusted by 2,000+ companies
We help you design your own BGV process
You can choose the right set of checks as per your Employee Type, perceived Risks and the stage of Employee life cycle
Requirement gathering
Align with your HR/Operations team to understand your Employee Verification needs as per Employee Types
Define Employee Risk Matrix
Based on the Employee type and risks associated with your Business or Industry, we help you define a risk matrix for you
Define Scope Of Verification
As per your Employee Lifecycle : Pre-Onboarding, Onboarding, Post-Onboarding, Exit, you can define your checks
Recommend Verifications
Create Your Own Verification Package that helps you minimize theft, reputational, operational or any other business risk
Your Go-to Employee Background Verification Company
Comprehensive Background Verification Solutions for All Employee types
Elevate your employee background verification process with unmatched accuracy & limitless scalability.
Background Verification at Scale and Speed
Scale up faster with automated background checks
Create a 10X faster verification and onboarding experience for your employees with end-to-end background checks that come with real-time dashboards and actionable insights. Our background checks ensure the fastest turnaround time so you can scale up at speed and save onboarding time and operational costs by up to 70%.
Industry Leading TAT
Upscale or Downscale
99.9% Check Accuracy
Best in Class Candidate Experience
Increase productivity and build a better candidate experience
Enable completely paperless and contactless uploading of documents for your candidates using InstaForms where they can fill in their personal details, educational and employment history without experiencing any delays. Technologies like instant ID verification and face-match support our background verification process, reducing onboarding time and improving productivity by getting candidates in the door faster.
Single View of Candidate
Ease of
Use
Modern UI Experience
Real-Time Dashboards
Get real-time visibility on the progress
Proactively reduce verification and onboarding hurdles by getting real-time updates on the status of progress on each of your background verification cases. You can also view and track any insufficiencies and take actions on the go.
Journey Tracker
24*7
Support
Candidate Helpline
Seamless Integrations
Get customizable workflows, integrable with any HRMS or onboarding tool
Plug-in or out any component of background verification process as per your industry and candidate profile. Our employee onboarding products for white-collar employees can be used as stand-alone web platforms and can also be integrated into your existing HRMS / onboarding tool via APIs.
HRMS
ATS
Rest APIs
Security and Compliance
Built-in regulatory compliance and data privacy safeguards
We prioritize quality management and data security and continuously strive for customer satisfaction by delivering exceptional services that meet the highest standards. We ensure compliance with enterprise-grade security regulations to safeguard your information and maintain confidentiality.
ISO-27001: 2013
ISO-9001 : 2015
Global Compliance
Pick your Use Case
Discover our custom offering for each Employee Type, Risk and Lifecycle
White Collar Screening
Verification for White Collar Workforce with focus on Education and Employment Checks
Blue Collar
Screening
Digital Transformation solutions for Banking & Financial Services
Gig Worker Screening
Track fraudulent buyers and identify gig-worker and Seller risks
Leadership Verification
Screening and monitoring of doctors and healthcare professionals
Ex Employee Verification
Identify medical frauds with due diligence and authentication tools
Contractual Workforce
Vendor and distributor due diligence for fraud prevention
Dual Employment
Transform sales across industries
200+ Background Verification Checks
We power your background screening process with real-time verification capabilities. Our database-driven checks yield accurate results 10X faster and you can conduct thousands of BGV verifications in minutes. Our sophisticated name-match algorithms are trained to catch geographical and regional nuances. Raising background checks in bulk is also easy with automation on our digital platforms. These checks can be taken off-the-shelf or customized into packages.
Education Check
PAN Card Verification
Bank Account Verification
Aadhaar Card Verification
Employment Check
Professional Reference Check
Voter ID Verification
Address Verification Check
Police Verification
Court Record Check
Drug Test
Social Media Check
We understand; however, a Background Screening Company, which is a specialist in this field, has the right tools, processes and expertise as compared to an in-house HR team. While a screening services company can go to a great extent to do various checks, an Internal HR team can only focus more on Reference and Employment Background Checks.
All you need is a login ID that will be created on iBRIDGE, our background verification software. From there, you can raise cases individually or in bulk. We also give integration solutions for leading HRMS and ATS systems. Our plug-and-play architecture ensures you can customize your verification requirement.
Yes, we have offices across 6 cities and field representatives across the country. We have our own fleet on street across locations and in extremely remote locations, we work with fixed vendor network with whom we have long term arrangements and who strictly comply with our quality requirements
Identity checks and online criminal record checks can be performed in real-time or near-real time. For all other checks, the standard TAT is 5 working days. However, there are checks like Police Verification & Education verification whose written reports will take longer as we are dependent on Government and other agencies for a response. Final Report is sent basis a verbal response and the written revert goes out as an Additional Report. However, the client is billed on the Final Report
Local vendors have limited product offerings whereas AuthBridge has a PAN-India presence and global delivery capabilities in more than 140 countries. We are the largest BGV company in the country and can deliver up to 28 types of checks. With us you won’t have to consistently follow-up on deadlines and will get an access to a digital platform for real-time visibility on cases.
We have extensive databases and partnerships to conduct most types of verification in India. Please get in touch with our sales team with your requirement and they should be able to help: sales@authbridge.com.
We work with businesses of all sizes and scales, be it a start-up, a mid-size company or an enterprise client. Do reach out to our sales team with your requirement and they can help: sales@authbridge.com.
Expert insights at your finger tips.
All things Background verification, Due Diligence , candidate experience and more.
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Case Study
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Employment Verification: A Comprehensive Guide
This article will explain what an employment verification check is and explain how to do them so you can be confident in your hiring decisions.
Table of Contents
Click a topic to scroll directly to it.
- What is Background Verification?
- Importance of Background Verification
- Steps in the Background Verification Process
- Key Benefits of Background Verification Services
- Common Challenges in Background Verification
- Strategies to Overcome Verification Challenges
- Industry Applications of Background Verification
What is Background Verification?
BGV or Background verification is synonymously used for candidate and employee verification. It is one of the top priorities for companies when hiring employees to stay ahead of business and operations risks. Background verification was essentially introduced to meet business, compliance, and data security regulations for a company that is hiring new employees or screening their existing employees.
Nowadays, employee background verification is a non-negotiable part of hiring. It appears that gradually background checks are becoming more robust. Employers are checking employees rigorously and including different elements to employee verification with the power of technology. Background screening companies like AuthBridge are offering industry-specific solutions for employee screening by deploying power-packed technologies like AI/ML, proprietary databases, etc.
Importance of Employee Background Verification
Risk Mitigation:
- Fraud Prevention: BGV helps in identifying discrepancies in a candidate’s background, such as false claims about education, employment history, or qualifications. This prevents potential fraud and dishonest practices within the organization.
- Legal and Regulatory Compliance: Ensures that hiring practices comply with legal requirements, reducing the risk of fines and legal issues. This is particularly important for industries with stringent regulatory requirements.
Enhanced Security:
- Workplace Safety: By screening for criminal records and past misconduct, BGV helps create a safer work environment for all employees, reducing the likelihood of workplace violence and other security issues.
- Protection of Company Assets: Ensures that individuals with access to sensitive information or valuable assets have a trustworthy background, protecting the company’s intellectual property and financial resources.
Improved Hiring Quality:
- Accurate Candidate Assessment: Provides a more comprehensive view of a candidate’s history and capabilities, leading to better-informed hiring decisions and reducing the risk of hiring unqualified or unsuitable candidates.
- Cultural Fit: Helps in assessing whether a candidate’s values and behavior align with the company culture, promoting a more harmonious and productive work environment.
Reputation Management:
- Brand Protection: Ensuring that executives and other high-profile hires have clean records and high integrity protects the company’s reputation. Public scandals involving senior employees can severely damage a company’s image.
- Trust Building: Conducting thorough background checks builds trust with stakeholders, including employees, customers, and investors, by demonstrating a commitment to integrity and due diligence.
Cost Savings:
- Reduced Turnover: Properly vetted employees are more likely to stay longer and perform better, reducing the costs associated with high turnover, such as recruitment, training, and lost productivity.
- Avoidance of Negligent Hiring Lawsuits: Comprehensive background checks help avoid potential lawsuits related to negligent hiring practices, which can be costly and damaging to the company.
How Employment Verification Services Work?
Employment verification services play a vital role in ensuring that the information provided by job applicants is accurate and trustworthy. Here’s a detailed look at how these services function, focusing on the steps involved and the methods used.
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Steps in the Background Verification Process
Pre-Verification Planning:
Define Scope and Criteria: Determine what aspects of a candidate’s background need to be verified based on the job role and industry requirements. This includes deciding on checks like criminal records, education, employment history, and references.
Candidate Consent:
Obtain Authorization: Before starting the verification, obtain written consent from the candidate. This step is crucial to comply with legal and regulatory requirements regarding data privacy and employment laws.Information Collection:
Gather Candidate Details: Collect necessary information from the candidate, including personal identification details, educational certificates, employment history, and references. Ensure all documents are complete and accurate.Identity Verification:
Confirm Identity: Use government-issued documents like passports, national IDs, or driver’s licenses to verify the candidate’s identity. This step helps prevent identity fraud.Employment Verification:
Verify Employment History: Contact previous employers to confirm the candidate’s job titles, tenure, responsibilities, and reasons for leaving. This can be done via phone calls, emails, or official employment verification services.Education Verification:
Validate Educational Credentials: Check the authenticity of the candidate’s educational qualifications by contacting the institutions directly or using verification services. Ensure degrees, certifications, and transcripts are legitimate.Criminal Record Check:
Conduct Criminal Background Checks: Search national and local criminal databases to check for any criminal records. This step is crucial for positions that require high trust and security.Credit History Check:
Assess Financial Responsibility: For roles involving financial responsibilities, check the candidate’s credit history to identify any financial instability or credit issues. This can be done through credit bureaus.Reference Checks:
Contact Professional References: Speak with the candidate’s provided references to gather insights into their work ethic, character, and professional behavior. Ask specific questions related to job performance and reliability.Social Media and Online Presence:
Review Online Activity: Evaluate the candidate’s social media profiles and online presence for any red flags that may affect their suitability for the role. This includes checking for inappropriate behavior or controversial statements.Compliance Checks:
Ensure Legal Compliance: Verify that the candidate meets all industry-specific legal and regulatory requirements, such as professional licenses or certifications.Reporting and Analysis:
Compile and Analyze Findings: Summarize the results of all checks into a comprehensive report. Analyze the findings to make an informed decision about the candidate’s suitability for the position.Decision Making:
Review and Decide: Based on the verification report, the hiring team reviews the findings and makes a final hiring decision. Address any discrepancies or concerns with the candidate if necessary.Documentation and Record Keeping:
Store Verification Records: Maintain detailed records of the verification process and results for future reference and compliance purposes. Ensure that all documentation is securely stored.
Methods of Background Verification
- Manual Verification: This traditional method involves direct contact with previous employers or educational institutions through phone calls or emails. While thorough, it can be time-consuming and prone to human error.
- Automated Verification: Leveraging technology, automated systems cross-reference information with online databases and previous records. This method is faster and reduces the chances of errors, making it ideal for handling large volumes of verifications.
Key Benefits of Background Verification Services
Employment verification services offer numerous advantages to employers, ensuring a reliable and legally compliant hiring process. Here’s an in-depth look at the key benefits these services provide.
Risk Mitigation:
- Fraud Prevention: Detects fraudulent claims regarding employment history, education, and qualifications, preventing potential fraud.
- Safety and Security: Ensures a safe workplace by screening for criminal history and other red flags, reducing risks of violence and theft.
Improved Hiring Quality:
- Accurate Assessment: Provides a comprehensive view of a candidate’s background, leading to better-informed hiring decisions.
- Cultural Fit: Assesses whether a candidate’s values and behavior align with the company culture, promoting better integration and productivity.
Regulatory Compliance:
- Adherence to Laws: Ensures compliance with legal and regulatory requirements, reducing the risk of penalties.
- Industry-Specific Standards: Meets regulatory standards required in certain industries, such as finance, healthcare, and transportation.
Cost Savings:
- Reduced Turnover: Properly vetted employees are more likely to stay longer and perform better, reducing recruitment and training costs.
- Avoidance of Lawsuits: Helps avoid costly lawsuits related to negligent hiring practices.
Enhanced Reputation and Trust:
- Brand Protection: Ensures executives and high-profile hires have clean records, protecting the company’s reputation.
- Stakeholder Confidence: Builds trust with stakeholders by demonstrating a commitment to integrity and due diligence.
Operational Efficiency:
- Streamlined Hiring: Automates and expedites the screening process, reducing the time and effort required from HR teams.
- Consistent Checks: Standardizes the verification process, ensuring all candidates are evaluated equally and thoroughly.
Employee Morale and Productivity:
- Safe Work Environment: Ensures employees feel safe and valued, enhancing overall morale and productivity.
- Trustworthy Workforce: Increases trust among employees, fostering a collaborative and positive work environment.
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Common Challenges in Background Verification
Despite the benefits, employment verification services face several challenges that can complicate the verification process. Identifying these challenges and implementing strategies to overcome them is crucial for maintaining an efficient and reliable verification system.
Typical Issues and Discrepancies:
Data Accuracy and Completeness: Inconsistent information and document forgery can mislead verification efforts.
Legal and Regulatory Compliance: Navigating privacy laws and avoiding discrimination are complex tasks.
Global Verification: Cross-border checks face different legal systems and language barriers.
Time Constraints: Lengthy processes delay hiring; urgent needs demand a balance with thorough checks.
Resource Intensive: Manual processes and high costs strain HR resources, especially for smaller companies.
Technological Challenges: Integration issues and data security concerns pose significant hurdles.
Verification of Soft Skills: Reference checks for subjective qualities like teamwork and leadership are often unreliable.
Candidate Experience: Ensuring transparency and protecting candidate privacy throughout the process is crucial.
Strategies to Overcome Background Verification Challenges
- Advanced Technology Integration: Employing AI and machine learning can streamline the verification process by automatically cross-referencing data and identifying discrepancies quickly.
- Strong Network Connections: Building strong relationships with a wide network of employers and educational institutions can help in obtaining faster and more reliable responses.
- Automated Follow-Ups: Implementing automated follow-up systems can reduce delays in receiving responses, ensuring a quicker verification process.
- Compliance with Privacy Laws: Ensuring that the verification process complies with all relevant privacy laws and regulations can help alleviate concerns and facilitate smoother information exchange.
Industry Applications of Background Verification
Employment verification services are crucial across various industries, ensuring the integrity and reliability of the workforce. These services help companies comply with industry-specific regulations, maintain high standards, and protect their reputations.
Some Use Cases Across Different Sectors
- Healthcare:
- Verifying the credentials of medical professionals is essential to ensure patient safety and compliance with healthcare regulations. Employment verification in this sector includes checking licenses, certifications, and employment history to ensure that healthcare providers are qualified and have a clean professional record.
- Example: Hospitals and clinics use employment verification to confirm the qualifications of doctors, nurses, and other healthcare staff, preventing unqualified individuals from providing medical care.
- Finance:
- In the financial sector, verifying the backgrounds of employees handling sensitive financial information is critical. This includes confirming employment history, and qualifications, and ensuring no history of financial misconduct.
- Example: Banks and financial institutions perform thorough background checks on employees to prevent fraud and ensure compliance with financial regulations.
- Education:
- Schools and universities must verify the qualifications and backgrounds of educators to maintain high educational standards and ensure the safety of students. This involves checking academic credentials, previous employment, and any disciplinary records.
- Example: Educational institutions verify the qualifications of teachers and professors to maintain the integrity of their academic programs and ensure the safety of their students.
- Information Technology:
- Verifying the credentials of IT professionals is vital to protect data security and ensure compliance with industry regulations. This includes checking employment history, technical certifications, and past performance.
- Example: IT companies verify the backgrounds of cybersecurity experts to ensure they have the necessary skills and experience to protect sensitive data and systems.
AuthBridge provides industry-specific employment verification services tailored to meet the unique needs of various sectors. Our comprehensive background checks cover all necessary aspects, from educational verification to professional credentials, ensuring that only qualified and trustworthy individuals are hired.
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