At AuthBridge Research Services Private Limited and its subsidiaries (“AuthBridge”) we are mindful of our responsibilities when we handle the Personal Data of our current, former and potential employees.
AuthBridge is the data fiduciary (controller) of your Personal Data and, if you have any queries in relation to your Personal Data, this policy or any related matters, please contact HR team at firstname.lastname@example.org
The Personal Data we process about you includes your name, contact details and HR Data. This Personal Data is used by us to run our business and manage our workforce. We collect, use and process your Personal Data where:
We do not collect, use or otherwise process your Special Categories of Personal Data, except where:
We may obtain Personal Data about you from third parties, (e.g. former employers, educational institutions) for purposes such as gathering references, and other purposes permitted by law. Where we obtain Personal Data about you from third parties, we will do so in accordance with applicable law.
Appendix 1 provides an indicative list of the categories of Personal Data that we may process about you, while Appendix 2 sets out a list of the purposes for which we may process your Personal Data. Both lists are non-exhaustive and may change depending on our day-to-day business or contractual needs.
If any information which you provide to us relates to any third party (such as a spouse or next of kin), by providing us with such Personal Data you confirm that you are permitted to give this information.
We take reasonable and proportionate steps to ensure that the Personal Data we process is:
Personnel across AuthBridge will have access to your business contact information such as name, position, work email address, telephone number and address. Access to, use of and other processing of Personal Data by AuthBridge will be limited to individuals who have a need to know the information for the purposes described in this Notice, which may include your appraiser or others appointed by him or her, as well as personnel in HR, IT, Admin, Compliance, Legal and Finance.
From time to time, we may make Personal Data available to other entities within the AuthBridge group and to other parties, such as legal and regulatory authorities; professional bodies; educational institutions; external professional advisors (such as lawyers, accountants etc.); and third party service providers (such as providers of payroll, insurance, medical benefits, human resources services, IT systems and support, and other third parties engaged to assist AuthBridge in carrying out business activities) located wherever they operate.
AuthBridge may disclose Personal Data to third parties other than service providers:
We may disclose your Personal Data in the event that we sell or transfer all, or a portion of, our business or assets (including in the event of a reorganization, dissolution or liquidation).
In case of global expansion of AuthBridge operations, we may also disclose your Personal Data to countries outside of the India.
We have in place appropriate legal, organizational, physical and technical measures to protect Personal Data consistent with applicable privacy and data security laws. As required by applicable law, when we retain a third-party service provider, that provider will be required to:
We will only keep the information we collect about you on our systems or with third parties for as long as required for the purposes set out above or as required to comply with any legal obligations to which we are subject.
AuthBridge will only retain your data as long as is necessary for protecting our legitimate business purpose or legal requirements.
Please note that personal information submitted to us may be transferred to, stored and processed on servers located in various countries around the world in accordance with applicable laws and regulations.
You may have certain rights with respect to our Processing of your Personal Data, which may include the right to:
Employees are responsible for ensuring that they update (internal HR portal) with any changes to their personal details, e.g. change of address.
Employees may have access to a certain amount of Personal Data in the course of their work, relating to colleagues, clients and other third parties. Employees must adhere to the data protection policies and procedures on the AuthBridge’s intranet.
Employees must not access or use Personal Data for any purpose other than in connection with, and to the extent necessary for, your work with us.
Your obligation to keep the Personal Data of others confidential continues after termination of your relationship with us.
If you have any queries in respect of this Privacy Notice, please do not hesitate to contact our Human Resource Department.
This Notice may be updated from time to time to reflect changes in our Personal Data processing practices. The current copy will be available on company’s intranet.
Processed Personal Data
The Personal Data relating to you which we may collect, use, transfer, disclose or otherwise process, includes:
This list is non exhaustive.
Purposes for Processing Personal Data
The purposes for which we may collect, use, transfer, disclose or otherwise process your Personal Data, subject to applicable law, include:
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